Assistant Buyer

Mitsubishi Electric Trane US; Cypress (CA); On-site; USD 37,000 - 51,000; Full time

Job summary

Mitsubishi Electric Trane US is seeking a procurement professional responsible for sourcing materials, parts, and software in the United States for MELCO. The role coordinates exports, provides product and supplier information, and supports purchasing through order processing, data management, and reporting.

The ideal candidate has 1–3 years in purchasing/procurement, strong Excel skills, and familiarity with ERP systems and export controls.

Qualifications

• Bachelor's degree preferred; equivalent combination of education and relevant experience will be considered.
• 1-3 years of experience in purchasing, procurement, logistics, supply chain, international trade, customer service, reporting, or related functions preferred.
• Strong proficiency in Excel for data analysis, report preparation, and spreadsheet management.
• Experience with purchasing, ERP, or other business systems.
• Understanding of US export controls (ITAR/EAR) compliance.

Responsibilities

• Procure materials, parts, components, and software in the United States per MELCO requests and prepare quotations.
• Review pricing and conduct routine vendor negotiations before MELCO issues orders.
• Generate MEUS purchase orders and monitor supplier performance and delivery schedules.
• Classify deliverables under MEUS Export Compliance Program prior to export.
• Assist in preparing export license applications in coordination with Legal and ECA teams.
• Coordinate shipments with freight forwarders and issue invoices after export compliance is satisfied.
• Assist with purchasing agreements and terms with vendors; support MELCO in negotiations.
• Identify new suppliers/products in North and South America and present opportunities.
• Obtain annual procurement forecasts and prepare semi-annual sales budget projections.

Skills

Excel data analysis

Microsoft Word

PowerPoint

Education

Bachelor's degree or equivalent

Tools

ERP system

Job description

POSITION SUMMARY

Under direct supervision, this position is responsible for procuring materials, parts, components, and software in the United States based on requests from Mitsubishi Electric Corporation and its affiliated companies (“MELCO”). The position coordinates the export of these products, primarily to Japan, provides product and supplier information to MELCO and its affiliated companies, and supports purchasing and administrative activities through order processing, data management, and report preparation.

The essential functions of the position include, but are not limited to the following:

• Request quotations from vendors upon receipt of RFQs (Requests for Quotation) from MELCO. Prepare and submit MEUS quotations to customers and follow up until Purchase Order Requests (O/Rs) are issued.
• Review pricing and conduct routine negotiations with vendors, as necessary, before MELCO issues an O/R.
• Generate and issue MEUS purchase orders to vendors upon receipt of customer O/Rs from MELCO.
• Monitor supplier performance, product quality, and delivery schedules to ensure requirements are met.
• Classify deliverables and/or technical data identified in MEUS purchase orders in accordance with the MEUS Export Compliance Program (ECP) prior to export.
• Under direct supervision, assist in preparing export license applications to the U.S. Department of State (DOS) or the U.S. Department of Commerce (DOC), in coordination with the Legal Department and MEUS Export Control Administrator (ECA). Responsibilities include collecting required information from customers and coordinating the application process after issuance of the MEUS purchase order and prior to export.
• Coordinate with MEUS's designated freight forwarder to prepare shipments to customer-designated locations outside the United States. After all export compliance requirements have been satisfied, generate MEUS invoices, obtain required approvals, and authorize shipment under MEUS's power of attorney.
• Assist in coordinating with vendors and MELCO to resolve warranty-related issues after delivery.
• Support the review and implementation of purchasing agreements and terms and conditions with vendors in cooperation with MELCO and the Legal Department.
• Research and identify new suppliers and products throughout North and South America and introduce potential opportunities to MELCO.
• Obtain annual procurement forecasts from assigned customers and prepare annual sales budget projections twice per year (June and December). Support efforts to achieve annual sales targets.
• Download data from purchasing systems and prepare reports, including monthly sales reports, weekly delivery status reports, and other operational reports.
• Perform other duties and responsibilities as assigned.

EDUCATION AND EXPERIENCE

• Bachelor's degree preferred; equivalent combination of education and relevant experience will be considered.
• 1-3 years of experience in purchasing, procurement, logistics, supply chain, international trade, customer service, reporting, or a related business function preferred.
• Strong proficiency in Microsoft Excel, including data analysis, report preparation, and spreadsheet management.
• Proficiency in Microsoft Word and PowerPoint.
• Experience working with purchasing, ERP, or other business systems preferred.
• Understanding of business practices and cultural differences between Japan and the United States.
• Experience working in a multicultural business environment is preferred.
• Must be eligible to access and receive ITAR- and EAR-controlled technical data in compliance with applicable U.S. export control laws and regulations.

The pay range for this position at commencement of employment is expected to be between $26.93/hr. and $37.02/hr.; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements, including commissions based on achieving individual performance and/or sales metrics, incentive compensation and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these additional compensation and benefit plans will be provided if an employee receives an offer of employment.

If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

We are an equal employment opportunity employer. All employment decisions are made without regard to race, color, religion, sex, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, sexual orientation, gender identity, gender expression, domestic partnership, physical disability, mental disability, medical condition, genetic characteristic or information, military or veteran status or other legally protected status (except when one of these criteria is a legally permissible bona- fide occupational qualification).

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the Company, or (c) consistent with the Company’s legal duty to furnish information.

To view the EEO is The Law Poster and the supplement, please visit www.dol.gov/sites/dolgov/files/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

To view the Notice to Job Applicants and Employees regarding San Francisco's Fair Chance Ordinance and the Know Your Rights poster please visit www.sfgov.org/olse/sites/default/files/FCO%20poster2020_0.pdf

Applicants with a disability who need assistance with the application process may contact Human Resources by email at [e-mail] or by calling 714.229.3813.