Assistant, Business Affairs

IMG LIVE; New York (NY); On-site; USD 22,000 - 29,000; Full time

Job summary

WME Books is seeking an assistant to provide administrative support to the Books Business Affairs team. The role involves high-volume contract administration, including translation publishing licenses, and requires experience supporting executives or senior attorneys.

You will organize files, logs and foster strong relationships with agents and clients. The ideal candidate has exceptional attention to detail, superb written and verbal communication, and can manage multiple deadlines with

Qualifications

• Administrative experience supporting an executive or senior attorney strongly preferred
• Exceptional attention to detail and organizational skills
• Creative problem-solving skills; you’re proactive and accountable
• Ability to handle multiple assignments and tight deadlines with accuracy
• Exceptional oral and written communications, including grammar and proofreading
• Excellent interpersonal and communication skills, including the ability to interact with a range of personalities and styles in a dynamic, fast-paced environment
• A genuine commitment to workplace equity
• Grit, tenacity and flexibility
• Proficiency in MS Word, Excel and PowerPoint

Responsibilities

• High-volume contract administration, including issuing and tracking translation publishing licenses
• Organizing and maintaining files, deal logs and contract precedent logs
• Fostering excellent relationships with agents, agency clients and internal/external executives
• Providing scheduling, phone and administrative support for the Books BA team

Skills

Executive support

Attention to detail

Problem solving

Time management

Oral and written communication

Interpersonal skills

Grit and flexibility

Work ethic

MS Word

Excel

PowerPoint

Tools

MS Word

Excel

PowerPoint

Job description

Who We Are

WME is the original advocate for the world’s most extraordinary artists, content creators and talent across books, digital media, fashion, film, food, music, sports, television and theater. A global entertainment agency, home to many of the world’s most dynamic and engaging storytellers, brands, live events and experiences. WME Books is one of the world’s largest and longest-running book agencies with thousands of titles sold in the U.S., UK, and internationally. At its core, WME Books operates as a boutique literary agency, providing hands‑on representation while uniquely positioned to access resources from across the broader WME network. The WME Books Business Affairs team utilizes the law, contracts and business judgment to strategize with the WME Books agents to make the best deals for our author clients. We also manage contractual relationships between WME’s author clients and buyers, and advise colleagues to effectively balance business and legal risks.

What You’ll Do

We seek a talented and highly motivated assistant to provide administrative support to the WME Books Business Affairs team. The ideal candidate has publishing or law firm experience and a genuine interest in books and entertainment. This is a high‑volume practice supporting the WME Books agents, who operate worldwide within tight timeframes and whose author clients include bestselling writers and media personalities with a wide range of literary properties.

Primary responsibilities include:

• High‑volume contract administration, including issuing and tracking translation publishing licenses
• Organizing and maintaining files, deal logs and contract precedent logs
• Fostering excellent relationships with agents, agency clients and internal/external executives
• Providing scheduling, phone and administrative support for the Books BA team

You Have These

• Administrative experience supporting an executive or senior attorney strongly preferred
• Exceptional attention to detail and organizational skills
• Creative problem‑solving skills; you’re proactive and accountable
• Ability to handle multiple assignments and tight deadlines with accuracy
• Exceptional oral and written communications, including grammar and proofreading
• Excellent interpersonal and communication skills, including the ability to interact with a range of personalities and styles in a dynamic, fast‑paced environment
• A genuine commitment to workplace equity
• Grit, tenacity and flexibility
• Proficiency in MS Word, Excel and PowerPoint

Benefits

Hiring pay rates are based on a number of factors, including location and may vary depending on job‑related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short‑ and long‑term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings. Hiring Rate Minimum: $15.75 hourly (minimum will not fall below the applicable state/local minimum wage thresholds) Hiring Rate Maximum: $21.00 hourly.

Equal Opportunity Employer

WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.