Assistant Banquet & Events Manager

Highgate; Boston (MA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) Retirement Plan

Job summary

Highgate Hotels’ Atlas Hotel in Boston is seeking an Assistant Banquet and Events Manager to coordinate group business from booking through completion, ensuring profitable operations and top-tier service.

The role requires managing banquet operations, supporting sales, and maintaining budgets while minimizing turnover and delivering exceptional guest experiences.

Qualifications

• At least 2 years of progressive experience in a hotel or related field; or a 4-year college degree; or a 2-year college degree and 1+ years of related experience.
• Must be proficient in Windows, company-approved spreadsheets and word processing.

Responsibilities

• Prepare Banquet Event Orders (BEOs) as per client needs.
• Prepare and submit required reports in a timely manner.
• Follow up on turnovers within 24 hours via telephone and written correspondence.
• Respond to requests by Meeting Planners immediately.
• Create, manage, and update rooming lists and VIP lists as required for group business.
• Maintain trace file as needed.
• Maintain pricing integrity and propose upscale menus for clients.
• Supervise proper tabulation of all banquet checks and ensure all checks are presented for signature.
• Interact with outside planners and vendors for event setup.
• Be visible on the floor and assist as needed during functions.
• Actively be involved in and/or conduct departmental and hotel training to maintain standards of service.
• Plan and execute holiday and special events with the Director of Sales and Marketing.

Skills

Hotel experience

Customer service

Education

4-year college degree

Tools

Windows

Spreadsheets

Word processing

Job description

Highgate Hotels

Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America. With a 30-year track record as an innovator in the hospitality industry, this forward-thinking company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate continues to demonstrate success in developing a diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts, featuring contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value. With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is a trusted partner for top ownership groups and major hotel brands. www.highgate.com

Yearly

Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America. With a 30-year track record as an innovator in the hospitality industry, this forward-thinking company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate continues to demonstrate success in developing a diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts, featuring contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value. With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is a trusted partner for top ownership groups and major hotel brands. www.highgate.com

Overview

Step into the future of hospitality at The Atlas Hotel.

The Atlas, Boston’s first-of-its-kind hotel, is where local connection meets global inspiration, and hospitality intersects with thought leadership.

Join us at the ground floor of this brand-new hotel opening and help craft unforgettable moments at the intersection of research, hospitality, and inspiration—where every day is a first.

The Assistant Banquet and Events Manager is responsible for coordinating and supervising assigned group business after it is booked by the sales department, and through completion of the event or function, while maintaining profitable perations and high-quality products and service levels. He/she is expected to market ideas to promote business.

The Assistant Banquet and Events Manager is responsible for assisting in the management of all aspects of the operation of the Banquet department, and for assisting in ensuring successful events and functions in banquet operations. He/she is responsible for reducing employee turnover; Maintaining revenue and payroll budgets; and meeting budgeted productivity while keeping quality consistently high. The Assistant Banquet and Events Managers is also responsible for acting as a liaison between client and operating departments to ensure a successful meeting and to generate repeat business.

Responsibilities

• Prepare Banquet Event Orders (BEOs) as per client needs.
• Prepare and submit required reports in a timely manner.
• Follow up on all turnovers within 24 hours via telephone and written correspondence.
• Respond to requests by Meeting Planners immediately.
• Create, manage, and update rooming lists and VIP lists as required for group business.
• Maintain trace file as needed.
• Use the Partnership Agreement to meet client needs.
• Have comprehensive knowledge of all operational departments within the hotel; front office, guest experience, reservations, housekeeping, accounting, restaurants, and engineering.
• Interact with outside planners and vendors for event setup.
• Maintain pricing integrity and propose upscale menus for clients.
• Supervise proper tabulation of all banquet checks and ensure that all checks are presented to guests for signature.
• Manage existing accounts and follow up with client re-solicitation to capture future business.
• Work closely with Sales Managers and keep them informed of issues as they arise.
• Manage the function book and adjust space in order to ensure maximum potential revenue.
• Be visible on the floor and assist as needed during functions.
• Actively be involved in and/or conduct departmental and hotel training to maintain standards of service.
• Plan and execute holiday and special events in conjunction with the Director of Sales and Marketing.
• Prepare and conduct banquet department personnel interviews and follow hiring procedures according to Highgate Hotel International SOP's.
• Ensure that hourly banquet associates are trained and understand the prime directives of the department.
• Monitor Banquet Event Orders to ascertain equipment needs and to comprehend business flow.
• Assign associates to functions and room set-ups to maximize efficiency.
• Respond to guest complaints in a timely manner.
• Keep immediate supervisor fully informed of all problems or matters requiring his/her attention.
• Assist in preparation of required reports, including (but not limited to) payroll, revenue, employee schedules, and quarterly action plans.
• Ensure compliance with all local liquor laws, and health and sanitation regulations.
• Ensure compliance with SOPs.
• Ensure compliance with requisition procedures.
• Supervise all hourly banquet associates.
• Conduct staff performance reviews in accordance with Highgate Hotel standards.
• Know meeting room setups, maximum capacity, and capabilities for each type.
• Use feedback from Meeting Planner evaluations to improve service and quality.
• Understand and be able to prepare payroll information and reports.
• Ensure consistency with departmental opening and closing procedures.
• Conduct pre-shift meetings when appropriate and communicate all relevant pass-on information.
• Maintain a professional working relationship and promote open lines of communication with managers, employees, and other departments.
• Carry a phone with a Relay option at all times. Operate mobile phones and Relay devices efficiently and professionally in communicating with hotel staff. Ensure the proper use of radio etiquette within the department.
• Ensure overall guest satisfaction.
• Perform additional tasks assigned by management to enhance the guest experience.

Qualifications

• At least 2 years of progressive experience in a hotel or a related field; or a 4-year college degree; or a 2-year college degree and 1 or more years of related experience.
• Must be proficient in Windows, Company approved spreadsheets and word processing.
• Flexible and long hours sometimes required.
• Medium work - Exerting up to 50 pounds of force occasionally, and/or 20 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects
• Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service-oriented manner.
• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
• Must be able to multitask and prioritize departmental functions to meet deadlines.
• Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
• Attend all hotel required meetings and trainings.
• Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel.
• Maintain a high standard of personal appearance and grooming in line with luxury hospitality expectations.
• Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.
• Must be effective in handling problems, including anticipating, preventing, identifying, and solving problems as necessary.
• Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives.
• Must be able to cross-train in other hotel-related areas.
• Must be detail-oriented and capable of handling confidential information.
• Maintain a warm, friendly, and polished demeanor at all times.

Benefits

We are pleased to offer a comprehensive and competitive benefits package designed to support your health, well-being, and financial future.

• Medical insurance, dental insurance, vision insurance, life insurance, short-term and long-term disability insurance 401(k) Retirement Plan with employer matching contributions
• Paid holidays
• Paid vacation
• Paid sick leave (provided in accordance with applicable law)
• Employee assistance program (EAP)
• Educational opportunities / Tuition reimbursement
• Paid jury duty leave, personal leave, medical leave, and military leave in accordance with applicable law

For Employees Based In Washington

• 8 paid holidays per year
• Up to 20 days of paid vacation per year, based on classification and length of service
• Paid Sick & Safe Time accrues at 1 hour for every 30 hours worked, with up to 72 hours of unused time carried over from one anniversary year to the next.

For Employees Based In Colorado

• 8 paid holidays per year; employees working in the City of Denver receive 64 hours of designated holiday time per calendar year
• Up to 20 days of paid vacation per year, based on classification and length of service
• 6 days or 48 hours of Paid Sick Leave per year, accrued at 1 hour for every 30 hours worked.

For Employees Based In California

• 8 paid holidays per year
• Up to 20 days of paid vacation per year, based on classification and length of service, capped at 1.5x annual accrual rate; non-supervisory employees working in the City of Los Angeles accrue up to 22 days of Compensated Time Off, based on length of service capped at 192 hours of combined PST and CTO.
• Paid Sick Time accrues at 1 hour for every 30 hours worked, unused time is carried over from one anniversary year to the next up to a maximum of 80 hours; employees working in the City of Los Angeles are provided 40 hours of Paid Sick Time annually on their anniversary, unused time is not carried over from one anniversary year to the next.

Please note that certain benefits described above for associates in Washington, Colorado, and California may vary for associates covered by a Collective Bargaining Agreement (“CBA”). For such associates, eligibility for and the terms and conditions of benefits are governed by the applicable CBA and any applicable plan documents, and may differ from the benefits described above. In the event of any conflict or inconsistency, the terms of the applicable CBA and governing plan documents will control, as applicable.

Posting Date

This job opening was posted on [ insert date ] and will remain open for at least 75 days.