Assistant Athletic Director for Internal Operations

Post University; Waterbury, Northern (CT, KY); Hybrid; USD 85,000 - 115,000; Full time

Benefits offered by this job

Medical Benefits

Dental Benefits

401(k) Plan

Tuition Benefits

Job summary

Post University in Waterbury, CT, is seeking an Assistant Athletic Director for Internal Operations to lead department operations, budgeting, scheduling, and compliance with NCAA II rules. You will support coaches, coordinate travel and events, and manage facilities and staffing.

A bachelor’s degree and 3–5 years in athletics administration are required. The role offers a competitive salary and benefits package, with opportunity for impact across online and campus programs and collaboration with

Qualifications

• Bachelor’s degree from an accredited institution.
• Minimum of 3–5 years of professional experience in intercollegiate athletics or a related administrative environment.
• Working knowledge of NCAA Division II athletics.
• Demonstrated experience in athletics administration, operations, budgeting, scheduling, or program management.
• Strong organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities and deadlines.
• Demonstrated ability to work collaboratively with coaches, administrators, faculty, and campus partners.
• Proficiency with Microsoft Office or comparable productivity and administrative software.

Responsibilities

• Coordinate department operations and implement standardized procedures.
• Provide administrative oversight and support to assigned athletic programs and coaches.
• Assist with scheduling, travel, purchasing, equipment, and facilities management.
• Monitor budgets, spending, and financial planning; ensure compliance with policies.
• Coordinate competition logistics, travel, and event operations.
• Develop and review department policies; lead day-to-day operational leadership across programs.

Skills

Budgeting

Scheduling

Operations

Staffing

Communication

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Assistant Athletic Director for Internal Operations

Post University is seeking an Assistant Athletic Director for Internal Operationsto join our growing online enrollment team.

Who We Are

Post University is a thriving organization with an unfolding, amazing success story centered on one mission –changing the lives of its students and associates. Our approach is simple, authentic, and unique. At Post University, each day begins and ends with a demonstration of distinct behaviors unique to our culture and way of life. Our team of passionate professionals daily embraces a culture that celebrates bold ideas, supports individual growth, and puts our students at the heart of everything we do.

For more than 130 years, Post University has been dedicated to student success, serving thousands of learners across our online, main campus, undergraduate, and graduate programs. We value diverse experiences and perspectives and seek individuals who are passionate about contributing to a collaborative and student‑focused community.

Due to Post‑specific operational and administrative considerations, the position is not approved to be performed in Alaska, California, Hawaii, or New York. Candidates must be physically located and perform their work from an approved state.

JOB SUMMARY:

Working closely with the Director of Athletics, coaches, compliance staff, business manager, director of contests and events, and campus partners, the Assistant Athletic Director ensures that department operations are organized, efficient, fiscally responsible, and aligned with Post University policies and NCAA Division II legislation.

The position serves as a central operational resource for coaches and athletics staff, establishing systems and processes that allow coaches to focus on student‑athlete development and competitive success.

ESSENTIAL FUNCTIONS

• Department Operations
• Coordinate the athletics department’s day‑to‑day internal operations.
• Develop, implement, and maintain standardized departmental procedures.
• Coordinate communication among athletics administration, coaches, and campus departments.
• Identify operational inefficiencies and recommend improvements.
• Ensure consistent implementation of departmental and institutional policies and procedures.
• Sport Program Administration
• Provide administrative oversight and support to assigned athletic programs.
• Serve as a primary administrative contact for assigned head coaches.
• Assist coaches with scheduling, travel, purchasing, equipment, facilities, staffing, and other operational needs.
• Monitor program needs and ensure issues are addressed promptly.
• Assist with annual program planning and evaluation.
• Budget and Financial Operations
• Work with the Director of Athletics and Business Manager to monitor departmental and sport‑specific budgets.
• Assist coaches with budget development and financial planning.
• Review purchasing requests and expenditures for accuracy, necessity, and compliance with institutional policies.
• Monitor budget balances and identify potential financial issues.
• Scheduling and Logistics
• Coordinate department‑wide athletic schedules and operational calendars.
• Assist with competition scheduling and facility allocation.
• Coordinate transportation, lodging, meals, officials, security, athletic training coverage, and other competition logistics.
• Establish standardized procedures for home and away competitions.
• Coordinate schedules with campus facilities, academics, public safety, dining services, and other institutional partners.
• Facilities and Event Operations
• Support game‑day operational needs for home contests.
• Develop and maintain event‑management procedures.
• Equipment and Inventory Management
• Coordinate equipment needs with the Director of Equipment Ops and athletic staff.
• Assist with procurement and disposal of athletic equipment.
• Compliance and Risk Management Support
• Work collaboratively with the Compliance Office to ensure operational practices support NCAA Division II, conference, and institutional requirements.
• Ensure coaches and staff understand operational policies that have compliance implications.
• Assist with required documentation and departmental processes.
• Immediately communicate potential compliance, safety, or operational concerns to appropriate administrators.
• Human Resources and Staffing Support
• Assist the Director of Athletics with recruitment, onboarding, and orientation of athletics department staff.
• Coordinate administrative processes related to coaches, graduate assistants, interns, student workers, and other athletics personnel.
• Maintain departmental staffing records and organizational information.
• Assist with performance‑management processes and annual staff evaluations.
• Promote consistent expectations and professional standards throughout the department.
• Policy and Procedure Development
• Develop and regularly review athletics department policies and standard operating procedures.
• Communicate policies clearly to coaches and staff.
• Monitor implementation and recommend revisions when necessary.
• Provide day‑to‑day operational leadership and support to head and assistant coaches across assigned programs.
• Serve as the primary escalation point for coaching, staffing, scheduling, student‑athlete, and program operations issues.
• Coordinate with compliance, academics, sports medicine, facilities, and athletics administration to support effective program execution.
• Monitor coaching operations to ensure consistency with departmental expectations, institutional policies, and NCAA requirements.
• Conduct regular check‑ins with coaches to identify needs, resolve issues, and maintain accountability across programs.

NCAA and Conference Responsibilities

• Maintain working knowledge of NCAA Division II and conference legislation applicable to departmental operations.
• Support the department’s commitment to NCAA Division II philosophy and student‑athlete development.
• Participate in NCAA, conference, and institutional educational opportunities.
• Work collaboratively with the Faculty Athletic Representative and Compliance Office.

The Assistant Athletic Director for Internal Operations is expected to:

• Lead through organization, accountability, communication, and service.
• Establish clear expectations and deadlines.
• Maintain confidentiality and exercise sound professional judgment.
• Build effective relationships with coaches, staff, student‑athletes, faculty, and campus partners.
• Proactively identify and resolve operational challenges to maintain efficient and effective operations.
• Promote consistency and fairness across all athletic programs.
• Model professionalism and ethical decision‑making.
• Contribute to a positive, student‑athlete‑centered department culture.

MINIMUM QUALIFICATIONS & COMPETENCIES

To perform this job successfully, an individual must perform each essential function satisfactorily. The requirements listed below represent the knowledge, skill, and performance required. Reasonable accommodation may enable individuals with disabilities to perform essential functions.

• Bachelor’s degree from an accredited institution.
• Minimum of 3–5 years of professional experience in intercollegiate athletics or a related administrative environment.
• Working knowledge of NCAA Division II athletics.
• Demonstrated experience in athletics administration, operations, budgeting, scheduling, or program management.
• Strong organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities and deadlines.
• Demonstrated ability to work collaboratively with coaches, administrators, faculty, and campus partners.
• Proficiency with Microsoft Office or comparable productivity and administrative software.

As a member of our Post University team, the individual will share in a 135‑year tradition of helping people achieve their personal and professional goals. Located in Waterbury, Connecticut, Post University has a vibrant campus and an excellent online program. The University offers a competitive salary and benefits package that includes medical, dental, 401(k) and tuition benefits.

Disclaimer: This opportunity may be withdrawn and/or amended.

Post University is an equal opportunity employer.

At Post, we embrace differences. We thrive on diversity. We believe our distinctions make us better educators, leaders, and simply better in every way possible. We gladly comply with all applicable laws. We do not discriminate because of sex, sexual orientation, age, race, color, religious creed, marital status, national origin, ancestry, disability, handicap or other legally protected status.

Post University's team members come from various backgrounds, experiences, and expertise. Each perspective helps us collectively evaluate situations from every angle for the best decision‑making process available. This is the heart of our culture of continuous improvement, innovation, and collaboration.