Assistant Apartment Manager

Campus Apartments; Philadelphia (Philadelphia County); On-site; USD 38,000 - 52,000; Full time

Job summary

Campus Apartments is seeking an Experienced Assistant Apartment Manager in the Philadelphia area. The role focuses on rent collection, maintaining accurate resident records, and processing invoices under the direction of the General Manager.

You will manage daily financials, issue notices, update reports, and coordinate with maintenance for service requests. Strong computer, typing, and math skills, plus familiarity with Entrata, are preferred.

Qualifications

• High school diploma is required or preferred.
• Accurate typing and record keeping are essential.
• Computer skills and math ability are important for daily tasks.
• Working knowledge of Entrata is preferred.

Responsibilities

• Maintain resident information in Entrata and update rents and deposits daily.
• Process invoices and receipts; deposit all funds daily.
• Prepare notices for late payments, evictions, or returned checks.
• Print delinquency and vacancy reports and keep the General Manager informed.
• Handle service requests and route to maintenance for timely follow-up.
• Assist with monthly reports and general administrative duties.

Skills

Customer service

Accuracy

Typing

Math skills

Computer skills

Entrata knowledge

Education

High school diploma

Tools

Microsoft Office

Job description

Experienced Assistant Apartment Manager wanted!
The Campus team is filled with passionate and enthusiastic people! Since 1958, we have been singularly focused on providing superb housing for college students across the country and our team is the reason for our success and for our ability to grow over the long-term.
If you019re someone who loves to have FUN at work, loves to work hard, thinks outside the box, then we9ve got a place for you on our team! Campus Apartments offers growth opportunities, diversity, stability, job training and a fun-loving family of people! Consider joining our team and changing the way you think about work!
The Assistant Apartment Manager reports to the General Manager. This position is responsible for collecting rent and keeping delinquency at a minimum, maintaining all resident financial records and processing all invoices.

• Maintain accurate resident information in Entrata; includes new resident information from applications, move-ins, move-outs, building transfers, notices to vacate, etc.
• Update on a daily basis all rents, deposits and application fees received from residents; issue appropriate notices when necessary (i.e. late payments, eviction notices, returned checks and memos)
• Assist in the collection of rents and preparation of receipts
• Deposit all receipts prior to bank closing each day
• Update daily reports concerning notices to vacate, vacancy reports, activity reports, etc.
• Organize and file all applicable reports, leases and paperwork
• Accept service requests from residents and route to maintenance for prompt processing; conduct service follow up with residents
• Compile and deliver late notices and legal notices
• Print monthly delinquency reports and keep General Manager informed
• Work with legal counsel and General Manager regarding legal proceedings
• Answer telephones as needed
• Set up new residents and deposit all moneys
• Input vendor information and invoices into computer system and send to Corporate for payment
• Follow up on all security deposit upgrades and process all refunds
• Keep all logs up to date
• General administrative duties such as filing and typing
• Assist in preparing monthly reports
• Order supplies within established budgeted guidelines
• Maintain general office and vendor files
• High school diploma
• Accurate typing and record keeping
• Computer skills and math ability
• Working knowledge of Entrata is preferred
• Ability to follow through with all necessary paperwork and ensure all deadlines are met
• Excellent customer service skills
• Ability to work in a fast paced environment with accuracy