Assistant Analyst, Activation Operations

Orion Worldwide; New York (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

401(k) plan

Flex spending

Life insurance

Disability insurance

Discount program

Employee stock purchase program

Paid family benefits

Job summary

Orion Worldwide is seeking an Assistant Analyst, Activation Operations to track media inventory, integrate data from multiple sources, and create reports that drive financial inputs. The role requires attention to detail, proactivity, and strong communication in a fast-paced team environment.

Responsibilities include processing orders, updating Prisma and MBOX, and coordinating with Shared Services and Financial Operations to reconcile invoices.

Qualifications

• Demonstrated ability to organize complex data and reports.
• Strong written and verbal communication skills.
• Analytical mindset for data-driven decisions.

Responsibilities

• Review and send media orders to vendors; maintain tracking of client spends.
• Input media schedule data into Prisma & MBOX.
• Prepare and distribute monthly billing reports for digital buys/orders.
• Perform monthly invoice matching in Prisma.
• Collaborate with Shared Services and Financial Operations to reconcile discrepancies.
• Streamline and automate processes across the business.
• Establish professional relationships with Orion staff.
• Assist with ad hoc operations requests.

Skills

Attention to detail

Communication skills

Analytical mindset

Team player

Fast-paced work

Integrity

Tools

MediaOcean

Job description

Orion Worldwide is a global media company that generates value for our business partners. As the industry has evolved over the past two decades, so have we — expanding our global reach and product offering to deliver value for the world’s best brands, across nearly every category. The very best ideas are developed by people with diversity of background, thought and experience working together to develop customized solutions that best address our partners’ needs. A five-time winner of “Most Inclusive Climate” at the IPG Inclusion Awards, we scale our recruiting efforts beyond the traditional advertising candidate pool to find people who possess the passion, innovative thinking and collaborative skills needed to achieve our business goals and assist in cultivating a culture in which we can all be proud.

Position Summary

The Assistant Analyst, Activation Operations is responsible for tracking and processing media inventory, utilizing media systems tools. Ideal candidate must be comfortable integrating data from different sources to produce reports that will drive financial and business inputs. This position requires attention to detail, proactivity, analytical mindset, strong communication skills, alongside working well in a team environment. Candidates are expected to be curious, self-motivated, and meet deadlines in a fast-paced environment. This role supports various departments at Orion by overseeing media buys and reconciliation.

Responsibilities

• Utilize internal tools to review and send orders to vendors and support maintenance of tracking client spends
• Input and steward media schedule data into Prisma & MBOX
• Prepare and distribute monthly capital billing reports based on Digital media buys/orders
• Perform monthly invoice matching within Prisma
• Collaborate with our Shared Services and Financial Operations teams to reconciling billing and invoice discrepancies
• Participate with Operations to streamline and automate processes across the business
• Establish a positive and professional working relationship with all Orion staff
• Assist with ad hoc operations requests

Required Skills & Experience

• Exceptional organizational skills with a high attention to detail
• Excellent written and verbal communication skills
• Analytical mindset
• Thrives on accomplishing tasks accurately and efficiently
• Maintains a high level of integrity and be a team player
• Ability to prioritize, shift attention when prompted, and work in a fast-paced environment
• Experience with MediaOcean products a plus

Wage and Benefits

We offer a Total Rewards package that includes medical and dental coverage, 401(k) plans, flex spending, life insurance, disability, employee discount program, employee stock purchase program and paid family benefits to support you and your family.

The salary range for this position is posted below. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position, market considerations, budgetary considerations, tenure and standing with the Company (applicable to current employees), as well as the employee’s/applicant’s skill set, level of experience, and qualifications.

Employment Transparency

It is the policy to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, ethnicity, gender, age, religion, creed, national origin, sexual orientation, gender identity, marital status, citizenship, genetic information, veteran status, disability, or any other basis prohibited by applicable federal, state, or local law.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The employer will make reasonable accommodations in compliance with the American with Disabilities Act of 1990. The job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and other job functions are subject to modification. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions.

For applicants to jobs in the United States: In compliance with the current Americans with Disabilities Act and state and local laws, if you have a disability and would like to request an accommodation to apply for a position, please email [e-mail].