Assistant Administrator II

Jackson Health System; Miami (FL); On-site; USD 85,000 - 115,000; Full time

Job summary

The Assistant Administrator 2 is responsible for a wide range of administrative tasks within a specified area or hospital-wide scope, including budgeting, process improvement, and departmental/organizational initiatives. The role may supervise units and coordinate admissions, finances, and staff training to support operations.

Location is Miami, FL with full-time hours. The position requires 5–7 years of management experience and a Bachelor's degree, along with strong analytical, communication,

Qualifications

• 5–7 years of related experience.
• Management experience is required.
• Bachelor's degree in related field is required.

Responsibilities

• Provide administrative, clerical and financial support to Department's leaders.
• Participates in decision making and confers with the Leadership in developing policies and procedures.
• Maintains open communication with medical staff, administration, and key personnel concerning problem admissions and finance policies.
• Participates in the development of automated systems to facilitate patient flow and admissions.
• Trains new employees for all financial functions.
• Coordinates on-going in-service education for current employees.
• Collaborates with finance and the medical staff for decision making regarding pre-admissions and financial decisions.
• Compiles monthly statistical reports and prepares additional reports as requested by administration.
• Serves as Financial Liaison with medical staff and other hospital departments.

Skills

Analytical thinking

Communication skills

Deadline management

Education

Bachelor's degree in related field

Job description

REQUIRED: Management experience and Bachelor's degree

Location: River Landings

1400 NW North River Dr. Miami, FL 33125

Shift:7:00AM-3:30PM / 7:30AM - 4:00PM

Miami, FL Full-Time Uncompensated Care

Summary

The Assistant Administrator 2 is responsible for performance of specialized and diversified administrative work within a specified organizational area, or to carry out assignments of hospital-wide scope. Some incumbents in the class may supervise one or more hospital units of a specialized nature embracing various hospital occupations, requiring decisions of an administrative nature in their operation. The incumbent will have a significant role in the administration or preparation of the departments or the organization's budget. Might be responsible to oversee area's process improvement and quality initiatives.

Responsibilities

• Provide administrative, clerical and financial support to Department's leaders
• Participates in decision making and confers with the Leadership in developing policies and procedures .
• Maintains open communication with medical staff, administration, and key personnel concerning problem admissions and finance policies.
• Participates in the development of automated and back-up systems to facilitate patient flow pertaining to reservations, pre-admissions, funding verifications, bed assignments, and admission and all other operational activities.
• Trains new employees for all financial functions.
• Coordinates on-going in-service education for current employees.
• Maintains open communication, both verbal and written, with Leadership in an on-going basis with emphasis upon current projects, departmental meetings, and finance policies.
• Collaborates with finance and the medical staff for decision making regarding pre-admissions, financial decisions, and problem accounts.
• Compiles monthly statistical reports, as needed
• Prepares additional reports as requested by administration.
• Serves as Financial Liaison with medical staff and other hospital departments.
• Handles departmental non-stock purchasing, monitors equipment contracts, and maintains an adequate supply of all materials, including duplicating items.
• Evaluates and proposes new equipment purchases.
• Maintains accountability for the placement and coordination of admissions and bed assignments.
• Conducts departmental meetings.
• Completes performance evaluations.
• Performs other related work as required.

Experience

Generally, requires 5 to 7 years of related experience. Management experience is required.

Education

Bachelor's degree in related field is required.

Skill

Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines. Ability to communicate effectively in both oral and written form. Ability to handle difficult and stressful situations with critical thinking and professional composure. Ability to understand and follow instructions. Ability to exercise sound and independent judgment. Knowledge and skill in use of job appropriate technology and software applications.

Credentials

Valid license or certification is required as needed, based on the job or specialty.

Unit Specific Credential

Working Conditions

Physical Requirements

Job function is sedentary in nature and requires sitting for extended periods of time. Function may require frequent standing or walking. Must be able to lift or carry objects weighing up to 20 pounds. Jobs in this group are required to have close visual acuity to perform activities such as: extended use of computers, preparing and analyzing data and analytics, and other components of a typical office environment. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).

Environmental Conditions

Jobs in this group are required to function in a fast paced environment with occasional high pressure or emergent and stressful situations. Frequent interaction with a diverse population including team members, providers, patients, insurance companies and other members of the public. Function is subject to inside environmental conditions, with occasional outdoor exposures. Possible exposure to various environments such as: communicable diseases, toxic substances, medicinal preparations and other conditions common to a hospital and medical office environment. May wear Personal Protective Equipment (PPE) such as gloves or a mask when exposed to hospital environment outside of office. Reasonable accommodations can be made to enable people with disabilities to perform the described essential functions. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).