Assistant Administrator - Clinical - 117844

The Johns Hopkins University; Baltimore (MD); On-site; USD 70,000 - 110,000; Full time

Job summary

An established industry player is seeking an Assistant Administrator - Clinical to lead financial activities within a dynamic department. This role involves overseeing financial planning and analysis, managing substantial grant and contract activities, and ensuring compliance with regulations. The successful candidate will supervise a dedicated team, develop annual budgets, and provide critical decision support to leadership. If you are passionate about finance and eager to make a significant impact in a collaborative environment, this opportunity is perfect for you.

Qualifications

• 7+ years of experience in administrative and financial roles.
• Experience in financial management and supervisory roles preferred.

Responsibilities

• Directs financial activities of the department, managing over $56 million annually.
• Supervises financial managers and oversees grant/contract activities.

Skills

Financial Planning

Budgeting

Financial Analysis

Grant Management

Supervisory Skills

Compliance Management

Education

Bachelor's Degree in Business

Bachelor's Degree in Finance

Bachelor's Degree in Accounting

Tools

Spreadsheets

Databases

Job description

Assistant Administrator - Clinical - 117844

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Assistant Administrator - Clinical - 117844

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Requisition ID: 117844

Assistant Administrator - Clinical

Reporting to the Associate Administrator of Psychiatry and Behavioral Sciences, we are seeking an Assistant Administrator - Clinical who will manage and lead the financial activities of the Department. Responsibilities include financial planning, improvement initiatives, reporting, analysis, and fiscal planning. The role involves cross-functional responsibilities for Johns Hopkins University (JHU) and Johns Hopkins Health System. Direct supervision is provided to individuals in financial analysis and sponsored research administration, with a dotted reporting relationship to the Chairman, Administrator, and Finance Director concerning budgeting and reporting processes.

Specific Duties & Responsibilities

• Directs the financial development of the department’s sponsored pre- and post-award grant/contract activities, managing awards averaging over $56 million annually across two campuses.
• Oversees administrative staff in completing sponsored research applications accurately and timely.
• Monitors resource use in accordance with plans, budgets, and grants/contracts.
• Leads audits and ensures compliance with research regulations, certifications, and approvals, including IRB and IACUC.
• Manages competing priorities and meets tight deadlines.
• Provides accurate data and well-written documentation.
• Partners with faculty regarding promotional status, salary, effort, and grant-funded salary allocations, establishing limits and procedures.
• Reviews projects monthly, assessing cash burn, funding needs, subawards, and financial commitments.
• Provides ad-hoc reports to sponsors as needed.
• Guides interpretation of contract, grant, and administrative rules, including OMB, 22CFR, and FAR regulations.

Financial

• Develops annual operating budgets with the Associate Administrator for submission to the School of Medicine.
• Develops methods for monitoring and evaluating financial impact across divisions, providing analysis and decision support.
• Maintains management systems with spreadsheets and databases for tracking and monitoring.
• Reviews monthly financial statements, corrects errors, and advises leadership on discrepancies and budget adjustments.
• Participates in finance committees and suggests performance improvement opportunities.
• Monitors discretionary funds for division missions.
• Develops strategies to enhance revenue, philanthropy, outreach, and research funding in collaboration with faculty and directors.
• Reviews clinical service contracts for language, financial provisions, and execution.
• Prepares financial plans, budgets, cash flow projections, and forecasts, analyzing revenue and costs for improvements.

Supervisory

• Supervises six financial managers directly and maintains a multi-campus supervisory structure.
• Sets performance standards, appraises staff, and provides guidance for effective responsibilities.
• Supports operational needs, prioritizes workload, and mentors staff in financial and communication skills.
• Works with HR on hiring, firing, payroll, and discipline issues.

Other

• Assists with special projects such as IDC recovery, billing, space surveys, and account reviews.
• Coordinates operational issues related to business planning, financial analysis, revenue, and multidisciplinary activities.
• Manages multiple projects with concurrent deadlines.

Minimum Qualifications

• Bachelor's Degree in Business, Finance, Accounting, or related field.
• Seven years of progressively responsible professional-level administrative and financial experience, including 2 years in financial management. Supervisory experience preferred.