Assistant Administrator

Palm-Medical-Centers-1; Spring Hill (FL); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid time off

Vision insurance

Job summary

Palm-Medical-Centers-1 in Spring Hill, FL is seeking a full-time Office Administrator to oversee medical center operations, staffing, and daily clerical tasks. You will ensure adequate staffing, supervise personnel, and help maintain regulatory compliance.

The role requires a high school diploma (associate degree preferred), 3+ years in healthcare administration, strong Microsoft Office skills, excellent communication, and a proven ability to manage deadlines and customer service.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• At least three years of administrative and clerical experience in healthcare, managed care, Hedis, KPIS, and metrics required.
• MA Certification, MA work experience is preferred.

Responsibilities

• Supervises medical center personnel and ensures adequate staffing.
• Evaluates personnel performance and provides recommendations.
• Counsels and disciplines staff as needed; monitors productivity.
• Develops and updates policy and procedure manuals.
• Processes daily cash reconciliation and safeguards petty cash.
• Collects and submits monthly statistical reports to Upper Management.
• Develops progressive departmental goals and measures to ensure timely results.
• Recommends procurement of supplies, equipment, and modifications for economical operations.
• Complies with on-call rotation.
• Analyzes and develops productivity of departments.
• Analyzes physician productivity and member services.
• Works with Marketing to increase and retain membership.
• Handles and resolves member complaints and grievances.
• Ensures referrals are issued timely.
• Maintains licenses and in-services to comply with regulations.
• Maintains open communication with Administration on daily issues.
• Schedules supervision and staff meetings.
• Ensures customer satisfaction with all members.

Skills

Office management procedures

Verbal and written communication

Interpersonal and customer service

Organizational skills

Time management

Microsoft Office proficiency

Education

High school diploma or equivalent

Associate degree in office administration or related field

Tools

Microsoft Office Suite

Job description

Job description

Essential Duties & Responsibilities:

• Assists with direct supervision of medical center personnel and ensures adequate staffing levels.
• Evaluates medical center personnel, employee performance, and makes recommendations.
• Counsels and discipline employees when necessary; monitors productivity levels of personnel.
• Assists in developing and updating policy and procedure manuals.
• Assists with processing daily cash reconciliation/ deposits and other reports as necessary and ensures petty cash is accounted and safeguarded.
• Collects and summits monthly statistical reports to Upper Management for all center services and departments.
• Assists in developing progressive departmental goals and appropriate measures to ensure timely effective results.
• Assists in recommending procurement of supplies, equipment, and modifications necessary for practical economical operations.
• Responsible to comply with on call rotation
• Assists with analyzing and developing productivity of departments.
• Analyzes data related to physician’s productivity and member services.
• Works closely with the Marketing Dept. in developing strategies to increase and retain membership.
• Handles and resolves member complaints and grievances.
• Ensures that referrals are being issued in a timely manner.
• Maintains updated documentation of licenses and in-services to comply with regulatory compliance procedures.
• Maintains open communication with Administrator on daily operational issues.
• Schedules supervision and staff meetings.
• Ensures customer satisfaction with all members

Supervisory Responsibilities:

• Oversees the daily work activities of the medical office.
• May handle or assist with discipline and termination of employees in accordance with company policy.

Required Skills/Abilities:

• Knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.

Education and Experience: High school diploma or equivalent required; Associates degree in office administration or related field preferred, not required. At least three years of administrative and clerical experience in healthcare, managed care, Hedis, KPIS, and metrics required.

MA Certification, MA work experience is preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift -up to 15 pounds at times.

Salary:

$45-50K (Compensation based on experience)

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8-hour shift
• Full-time

Remote Work: No

Work Location: In person

Ability to commute/relocate:

• Spring Hill, FL: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate degree (Preferred)

Experience:

• Microsoft Office: 5 years (Preferred)
• Medical management: 5 years (Required)
• Customer service: 10 years (Required)