ASSISTANT ADMINISTRATOR

Illinois Comptroller; Chicago, Northern (IL, KY); Hybrid; USD 122,000 - 144,000; Full time

Benefits offered by this job

Flexible work schedules

Health insurance

Pension plan

Job summary

The Capital Development Board (CDB) is hiring an Assistant Administrator for the Professional Services Department. Under the Professional Services Administrator, you will provide strategic leadership for capital improvement projects, delivering high-quality work, and client satisfaction.

We invite all qualified candidates to apply! Responsibilities include coordinating technical reviews, supervising staff, supporting energy code development, and producing reports and presentations for executive

Qualifications

• Requires 4 years of college.
• Requires 10 years of progressive professional experience in engineering, architecture, construction management, facilities management, or commercial construction.
• Requires at least 5 years of experience directing professional staff, managing capital programs, or administering complex construction projects.

Responsibilities

• Coordinate and address technical issues related to project design plan reviews and annual client agency surveys.
• Provide support to the Design Review process for bidding documents.
• Assist in supervising Professional Services staff and annual evaluations.
• Assist in developing Illinois Energy Codes with relevant councils and agencies.
• Assist in delivering reports, presentations, and representing CDB at meetings and events.
• Coordinate with CDB units to deliver timely, accurate technical support.
• Address complex issues with architects, engineers, contractors, and client agencies.
• Oversee in-house design process and oversee staff preparing construction documents and schedules.
• Perform other duties as required.

Education

Four years of college

Tools

PrimaveraP6

MS Project

Smartsheet

Procore

AutoCAD

BIM

Revit

Job description

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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID: 58930

Opening Date: 09/24/2026

Closing Date: 10/08/2026

Agency: Capital Development Board

Class Title: ASSISTANT ADMINISTRATOR (60252)

Skill Option: None

Bilingual Option:

Salary: Anticipated Starting Salary $10,900-$12,900 monthly

Job Type: Salaried

Category: Full Time

Number of Vacancies: 1

Bargaining Unit Code: None/non-code

Merit Comp Code: None/non-code

Work Hours: Monday- Friday 8:30-5:00 (flex and hybrid schedules available)

Anticipated Hybrid Work Schedule Availability: 3 to 5 Days per week in office, depending on operational needs

Headquarter Location: 555 W Monroe St, Chicago, Illinois, 60661

Work County: Cook

Agency Contact: [e-mail]

A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Capital Development Board (CDB) is hiring a Assistant Administrator for our Professional Services Department. Under the general direction of the Professional Services Administrator, the incumbent assists the Professional Services Administrator in providing strategic leadership and direction for the design and construction of capital improvement projects for the State of Illinois. Supports the Professional Services Administrator in the delivery of high-quality work products, improved productivity, and internal and external client satisfaction. We invite all interested and qualified candidates to apply!

Essential Functions

• Coordinates and addresses technical and complex issues related to project design plan reviews, annual client agency capital needs surveys, directing project estimating, and in-house design services.
• Provides technical and management support to the Design Review process for the review of project bidding documents including plans, specifications, estimates, and code analyses submitted by outside consultants.
• Assists in the supervision of Professional Services staff, including annual performance evaluations.
• Assists in the development of Illinois Energy Codes by working with the Illinois Energy Conservation Advisory Council, Capital Development Board, Office of the Governor, and Joint Committee on Administrative Rules.
• Assists with providing reports, delivering presentations, and representing CDB at executive meetings, legislative hearings, stakeholder meetings, and public events.
• Assists in coordinating with CDB units, including Capital Programs and Construction, to deliver timely and accurate technical support.
• Assists in addressing complex or escalated issues with architects, engineers, contractors, and client agencies that cannot be resolved at staff level.
• Assists the in-house design process by overseeing the professional staff in the preparation of construction documents, estimates, and schedules.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college.
• Requires ten (10) years of progressively responsible professional experience in engineering, architecture, construction management, facilities management, or commercial construction, including extensive knowledge of construction methods, project management, contract administration, procurement, building systems, and construction practices.
• Requires at least five (5) years of experience directing professional staff, managing construction or capital improvement programs, or administering complex construction projects.

Preferred Qualifications

• Prefers ability to supervise professional and support staff.
• Prefers two (2) years' experience managing the expectations of stakeholders, including clients, construction industry professionals, government agencies and construction regulators.
• Prefers two (2) years' experience developing and delivering presentations, briefings, reports, training and updates to executive leadership and staff.
• Prefers two (2) years' experience with office software packages, virtual meeting platforms, and working knowledge of construction industry software including PrimaveraP6, MS Project, Smartsheet or Procore, construction industry BIM or CAD solutions such as AutoCAD, BIM, Revit, or Bluebeam.
• Prefers working knowledge of asbestos regulations and LEED certification requirements.

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires appropriate, valid driver's license.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Benefits of State Employment

• Flexible work schedules in some program areas (flexible time and hybrid options)
• Health, life, vision and dental insurance
• 12 weeks paid maternity/paternity leave
• Pension Plan – vesting at 10 years for Tier II
• Full 20-year retirement awards free health insurance during retirement
• Deferred compensation and other pre-tax benefits programs
• Paid state holidays 13-14 days annually
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually (10 days in year one of employment)
• Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
• Employee Assistance Program and/or mental health resources
• For more information about our benefits please follow this link: State Employee Benefits

About the Agency

The Capital Development Board (CDB) oversees the construction of new state facilities, such as correctional centers, state parks, mental health facilities and college and university projects. In addition, CDB is responsible for renovation and rehabilitation projects at over 8,770 state-owned buildings spread over more than 100 million square feet of floor space.

Revolving Door

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.

Statement of Economic Interest

This position is subject to Statement of Economic Interests filing as required by the Illinois Governmental Ethics Act.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: