Assistant-Administrative Part-time

IU Health; Carmel (IN); On-site; USD 23,000 - 33,000; Part time

Job summary

IU Health is seeking an Administrative Assistant for the Urology Clinic in North MOB. This on-site role supports providers, nurses, and clinic staff with scheduling, documentation, and pre-operative reminders.

The position offers a Monday–Friday schedule with up to 24 hours per week and potential for future hybrid scheduling. The successful candidate will be highly organized, reliable, and able to manage multiple priorities in a fast-paced outpatient setting, with MA or medical office experience

Qualifications

• High School Diploma or GED required.
• 0–3+ years of relevant experience required; previous administrative experience preferred
• Basic proficiency with Microsoft Office applications, including Word, PowerPoint, and Excel
• Ability to work effectively in a fast‑paced, complex, and matrixed organization
• Strong organizational skills with the ability to manage multiple priorities

Responsibilities

• Making pre-operative reminder calls for clinic cultures
• Locating and managing clinic images and documentation
• Providing administrative support to the Riley Urology Clinic
• Assisting providers, nurses, and clinical team members as needed
• Performing additional tasks as assigned to support clinic operations
• Managing priorities effectively in a busy clinical setting

Skills

Highly organized, reliable, and prompt

Team player

Issue identification & prioritization

Medical office experience a plus

Fast-paced, patient-focused

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Overview

Administrative Assistant – Urology Clinic

Location: North MOB
Schedule: Monday–Friday, 8:00 AM–4:30 PM- ***UP TO 24 HOURS PER WEEK***BENEFITS ELIGIBLE***
Work Model: On‑site (with potential to move to a hybrid schedule in the future)

This role provides essential administrative and clinic support in a fast‑paced outpatient urology environment. The individual will work closely with providers, nurses, and clinic staff to support daily operations and patient care.

What Success Looks Like:

• At 3 Months:
• Working independently with mentor support
• Understanding clinic workflows and priorities
• At 6 Months:
• Fully independent in assigned responsibilities
• Confidently managing daily administrative and clinic tasks
• At 12 Months:
• Independently handling responsibilities while expanding skills
• Taking on new tasks
• Identifying opportunities and making recommendations for process improvements

Key Responsibilities:

• Making pre-operative reminder calls for clinic cultures
• Locating and managing clinic images and documentation
• Providing administrative support to the Riley Urology Clinic
• Assisting providers, nurses, and clinical team members as needed
• Performing additional tasks as assigned to support clinic operations
• Managing priorities effectively in a busy clinical setting

Skills & Qualifications for Success:

• Highly organized, reliable, and responsive
• Strong team player who works well with clinical and administrative staff
• Ability to identify issues and prioritize tasks based on urgency and importance
• Medical Assistant (MA) experience or medical office experience is a plus
• Comfort working in a fast‑paced, patient‑focused environment

Administrative Support Functions:

• Provides basic administrative and technical support to leaders and teams
• Manages calendars, schedules, and meeting coordination
• Coordinates travel arrangements when applicable
• Processes invoices and handles routine inquiries
• Addresses basic administrative and technical issues with general guidance

Required Qualifications:

• High School Diploma or GED required
• 0–3+ years of relevant experience required; previous administrative experience preferred
• Basic proficiency with Microsoft Office applications, including Word, PowerPoint, and Excel
• Ability to work effectively in a fast‑paced, complex, and matrixed organization
• Strong organizational skills with the ability to manage multiple priorities