Assistant-Administrative Part-time

IU Health; Carmel (IN); On-site; USD 18,000 - 28,000; Part time

Benefits offered by this job

Benefits eligible

Potential hybrid schedule

Job summary

IU Health's Riley Urology Clinic in Carmel, IN seeks an Administrative Assistant to support a fast-paced outpatient urology setting. The role performs pre-operative reminders, manages clinic documentation, and assists providers and staff on-site.

Hours are Monday–Friday, up to 24 per week, with benefits eligibility and potential to move to a hybrid schedule in the future. Strong organization and MS Office skills are required; MA or medical office experience is a plus.

Qualifications

• High School Diploma or GED required.
• 0-3+ years of relevant experience; administrative experience preferred.
• Proficient with Microsoft Office (Word, PowerPoint, Excel).
• Ability to work in a fast-paced, complex, and matrixed organization.
• Strong organizational skills with the ability to manage multiple priorities.

Responsibilities

• Making pre-operative reminder calls for clinic cultures.
• Locating and managing clinic images and documentation.
• Providing administrative support to the Riley Urology Clinic.
• Assisting providers, nurses, and clinical team members as needed.
• Performing additional tasks as assigned to support clinic operations.
• Managing priorities effectively in a busy clinical setting.

Skills

Highly organized

Reliable

Responsive

Team player

MS Office proficient

Education

High School Diploma or GED

Job description

Administrative Assistant - Urology Clinic

Location: North MOB

Schedule: Monday-Friday, 8:00 AM-4:30 PM- ***UP TO 24 HOURS PER WEEK***BENEFITS ELIGIBLE***

Work Model: On-site (with potential to move to a hybrid schedule in the future)

This role provides essential administrative and clinic support in a fast ‑ paced outpatient urology environment. The individual will work closely with providers, nurses, and clinic staff to support daily operations and patient care.

What Success Looks Like:

At 3 Months:

• Working independently with mentor support
• Understanding clinic workflows and priorities

At 6 Months:

• Fully independent in assigned responsibilities
• Confidently managing daily administrative and clinic tasks

At 12 Months:

• Independently handling responsibilities while expanding skills
• Taking on new tasks
• Identifying opportunities and making recommendations for process improvements

Key Responsibilities:

• Making pre-operative reminder calls for clinic cultures
• Locating and managing clinic images and documentation
• Providing administrative support to the Riley Urology Clinic
• Assisting providers, nurses, and clinical team members as needed
• Performing additional tasks as assigned to support clinic operations
• Managing priorities effectively in a busy clinical setting

Skills & Qualifications for Success:

• Highly organized, reliable, and responsive
• Strong team player who works well with clinical and administrative staff
• Ability to identify issues and prioritize tasks based on urgency and importance
• Medical Assistant (MA) experience or medical office experience is a plus
• Comfort working in a fast ‑ paced , patient ‑ focused environment

Administrative Support Functions:

• Provides basic administrative and technical support to leaders and teams
• Manages calendars, schedules, and meeting coordination
• Coordinates travel arrangements when applicableProcesses invoices and handles routine inquiries
• Addresses basic administrative and technical issues with general guidance

Required Qualifications:

• High School Diploma or GED required
• 0-3+ years of relevant experience required; previous administrative experience preferred
• Basic proficiency with Microsoft Office applications, including Word, PowerPoint, and Excel
• Ability to work effectively in a fast ‑ paced , complex, and matrixed organization
• Strong organizational skills with the ability to manage multiple priorities