Assistant Account Executive

NKSFB, LLC; Torrance (CA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

15 PTO days annually

401(k) with employer match

10 paid holidays + floating holiday

Job summary

NKSFB, LLC in Torrance, CA is seeking an Assistant Account Executive to support a high-volume Accounts Payable function within a premier business management team. You will review invoices, process vendor statements, and help maintain accurate GL codes and financial records for celebrity clients and high-profile accounts.

The role emphasizes accuracy, confidentiality, and collaboration, with growth opportunities across the accounting and business management tracks in a fast-paced entertainment

Qualifications

• High school diploma or GED required.
• Strong mathematical acumen.
• Professional written and verbal communication skills.
• Analytical and problem-solving skills to manage Accounts Payable processes.
• Proficient in Word, Excel, and Outlook.
• Self-motivated with excellent organizational skills.
• Strong verbal and written communication skills.
• Attention to detail and ability to multitask.
• Exceptional interpersonal skills.
• Friendly and professional demeanor.
• Team-oriented and collaborative mindset.

Responsibilities

• Process vendor invoices in the accounting system following procedures.
• Review and process high-volume credit card statements.
• Ensure timely processing of transactions with client vendors.
• Code transactions, generate purchase orders, and manage requisitions.
• Maintain professionalism and confidentiality of financial data.
• Support AP with check runs, month-end reconciliations, spending analyses, and audits.
• Analyze invoice discrepancies and resolve underlying issues.
• Verify disbursements and suggest procedural improvements.
• Set up new vendors in the accounting software and maintain vendor records.
• Enter all Accounts Payable and cash receipts transactions.
• Book investment statements and client payroll as directed.
• Process client credit card statements through the card module.
• Conduct monthly General Ledger reviews with Account Executive.
• Perform other related duties as assigned.

Skills

Accounts Payable

Vendor Management

Time Management

Communication Skills

Microsoft Office

Education

Associate degree in accounting

Bachelor’s degree in accounting or related field

Tools

QuickBooks

Eton

AgilLink

Job description

NKSFB, LLC is the largest business management firm in the country, with more than 650 employees working from seven offices in the Los Angeles and New York City area. We work alongside the world’s top artists in music, film, and television, as well as athletes, executives, entrepreneurs, and other high achievers, offering a sophisticated range of concierge-style services to meet their lifestyle management needs.

The Role:

We are looking for our next Assistant Account Executive to join our Torrance, CA office and become an integral part of our Business Management team. This is an exciting opportunity to step into the world where accounting meets music, sports, and entertainment, supporting renowned musicians, athletes, and other high-profile clients. In this role, you’ll help drive the accuracy and efficiency of a high volume of accounting tasks, ensuring information is consistent, organized, and reliable. You’ll be surrounded by a supportive corporate environment that values growth, collaboration, and long-term career development—offering multiple pathways to advance as your skills and interests evolve. The ideal candidate is a confident communicator with exceptional time management and organizational abilities. You thrive in a fast-paced setting, enjoy building strong professional relationships, and take pride in delivering precise, dependable work. If you’re eager to grow your accounting expertise while contributing to a team that operates at the intersection of finance and entertainment, this role is a standout opportunity.

What You Will Do:

• Receive, review, and process vendor invoices in the accounting software while following established company procedures for documenting purchases.
• Review credit card statements and balances, including processing high-volume statements with numerous monthly entries.
• Ensure efficient and timely processing of all transactions with client vendors.
• Perform coding tasks, generate purchase orders, and manage requisition deliveries in accordance with company purchasing policies, ensuring accurate automated reporting.
• Maintain professionalism and confidentiality to protect sensitive financial information.
• Support the Account Executive with high-volume Accounts Payable functions such as check runs, month end reconciliations, spending analysis, and audits.
• Analyze invoice discrepancies and conduct research to identify and resolve underlying issues.
• Verify the accuracy of all disbursements and recommend procedural improvements to prevent future errors.
• Uphold integrity and transparency in financial documentation and promptly report any suspected misappropriation of funds.
• Set up new vendors in the accounting software and maintain an organized electronic filing system.
• Establish and maintain client General Ledger codes.
• Enter all Accounts Payable transactions into the accounting software.
• Enter all Cash Receipts into the accounting software.
• Book investment statements and client payroll as directed.
• Enter and process client credit card statements through the credit card module.
• Conduct monthly General Ledger reviews in collaboration with the Account Executive.
• Perform other related duties as assigned.

What You Need To Succeed:

• A high school diploma or a GED is required.
• The candidate must demonstrate strong mathematical acumen.
• The candidate must possess professional, written, and verbal communication skills.
• The role requires analytical and problem-solving skills to manage Accounts Payable processes.
• The candidate must be competent in Microsoft applications, including Word, Excel, and Outlook
• The candidate should be self-motivated and have excellent organizational skills.
• Strong verbal and written communication skills are essential.
• Attention to detail and the ability to multitask are valuable assets.
• Strong organizational and problem-solving abilities are required.The candidate must have exceptional interpersonal skills.
• A friendly and professional demeanor is expected.
• The candidate must be able to work well within a team and contribute when needed.

What Will Set You Apart:

• An associate degree or a bachelor’s degree in accounting or another business-related field is preferred. Candidates should have one or more years of experience working in a Business Management environment.
• One or more years of experience in an Accounts Payable department is preferred.
• One or more years of experience using QuickBooks, Eton, or AgilLink is beneficial.
• The ability to speak Spanish is a plus

Physical Requirements:

• All NKSFB positions work in a typical, indoor office environment

Salary Range:

The salary range for this role is ($55,000 – $65,000) and represents the firm’s good faith and reasonable estimate of the range of compensation at the time of posting. Actual compensation will be dependent upon several factors, including but not limited to, the candidate’s relevant experience, qualifications, and location.

What We Offer:

NKSFB is proud to provide a generous range of benefits and rewards designed to support the well‑being, security, and overall satisfaction of our employees. As part of our team, you can look forward to:

• Accrue 15 PTO days annually, giving you time to rest and recharge.
• A 401(k) plan with quarterly employer match contributions, when eligible, to help you build your financial future.
• Ten paid holidays each year, plus one extra floating holiday for added flexibility.
• Summer work hours, to allow you to leave work early on designated dates.
• Hybrid work schedules, if applicable, to increase commute convenience.
• Comprehensive medical, dental, and vision coverage to support your health and wellness.
• Access to Flexible Spending Accounts to help manage eligible healthcare and dependent care expenses.
• Basic Life and AD&D insurance for added peace of mind.
• Voluntary Life and AD&D coverage for additional protection.
• Long-term Disability benefits to support you during unexpected challenges.
• Voluntary Critical Illness, Cancer, Hospital Indemnity, and Accident coverage for expanded financial security.
• Wellness activities to promote awareness of the importance of your health across all aspects of your life.
• Pet insurance options so your furry family members are covered too.

The job duties listed are typical examples of the essential duties performed by employees in this job classification and are not a comprehensive inventory of all of the role’s duties, tasks, and responsibilities. Employees will be asked to perform other duties.

NKSFB, LLC is an Equal Opportunity Employer and is committed to diversity and inclusion. If you’re a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position, please contact us at [e-mail].

We collect your personal information when you apply for employment at NKSFB, LLC. To learn more about our data privacy practices, please view our Employee Privacy Policy.