Assistant

Athene; City of Ithaca (NY); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Discretionary annual bonus based on performance

Long-term investment in employee development

Job summary

Athene in Ithaca, New York, seeks a dedicated Administrative Assistant to join their team. This role involves managing incoming calls, scheduling meetings, and preparing various documents while maintaining a proactive and positive attitude.

The ideal candidate will have a Bachelor's degree or equivalent experience, strong initiative, and exceptional communication skills. Join Athene and contribute to a culture of excellence in a fast-paced environment with a competitive salary of $90,000 - $100,000.

Qualifications

• 4+ years of administrative assistance experience, or relevant training.
• Ability to thrive in a fast-paced work environment.
• Exemplary interpersonal skills necessary to handle sensitive situations.

Responsibilities

• Screen a large volume of incoming calls.
• Arrange complex travel plans and documents.
• Schedule and organize meetings and conferences.
• Prepare materials like Word documents and Excel spreadsheets.
• Handle recruitment coordination for new employees.

Skills

Administrative assistance experience

Strong initiative

Written and verbal communication skills

Attention to detail

Team-oriented attitude

Education

Bachelor’s Degree or equivalent combination of education and experience

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

Position Overview

At Apollo, we’re a global team of alternative investment managers passionate about delivering uncommon value to our investors and shareholders. With over 30 years of proven expertise across Private Equity, Credit and Real Estate, regions and industries, we’re known for our integrated businesses, our strong investment performance, our value-oriented philosophy – and our people.

Responsibilities

• Screen a large volume of incoming calls and greet guests in a professional and courteous manner
• Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and coordinate visa requirements
• Schedule and organize meetings, conferences and off-sites including all related logistics
• Prepare and edit relevant materials for team, including Word documents and Excel spreadsheets
• Establish, develop, maintain and update filing system
• Allocate and process expenses for professionals, including American Express and Out of Pocket expenses using the Concur expense management system
• Handle recruitment coordination and logistics for new employees on the team
• Compose strategic communications such as letters, memos, invitations, agendas and correspondence related to all projects and on behalf of executives
• Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format for consistency and make the appropriate changes
• Manage work priorities independently and respond to business outside of normal business hours as needed
• Perform other related general administrative tasks for executives as assigned and required
• Use US Mail, FedEx, and other services to send and track priority mail
• Coordinate closely with team and other assistants to provide phone coverage and back-up assistance

Qualifications & Experience

• Bachelor’s Degree or four or more years of administrative assistance experience or training, or equivalent combination of education and experience
• Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines
• Strong initiative and ownership of responsibilities – must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
• Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy
• Superb written and verbal communication skills
• Strong attention to detail when composing and proofing materials required
• Team-oriented and collaborative attitude is a must
• Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint
• Working knowledge of office administrative procedures and operating standard office equipment

Apollo Global Management Inc. is an equal opportunity/affirmative action employer. The firm and its affiliates do not discriminate in employment because of race, color, religion, gender, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other criteria prohibited under controlling federal, state or local law.

Compensation

Pay Range 90,000 - 100,000. The base salary range for this position is listed above. This position is also eligible for a discretionary annual bonus based on personal, team, and Firm performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience and expertise, and may vary from the amounts listed here.

Come to Apollo and join a community of extraordinary people who are committed to a culture of excellence and collaboration in everything that we do. We invest in our people for the long term and are committed to supporting their development at every stage of their career. Join Apollo and learn from some of the smartest problem-solvers in the world to build your career and make your mark on the future of finance.