Asset & Wealth Management - Multi Asset Solutions -Administrative Assistant - New York

The Goldman Sachs Group; New York, Cary (NY, NC); On-site; USD 70,000 - 110,000; Full time

Job summary

An established industry player is seeking a Multi-Asset Solutions Administrative Assistant to support high-level executives in a dynamic environment. This role involves managing complex travel arrangements, maintaining detailed calendars, and ensuring confidentiality in handling sensitive information. The ideal candidate will demonstrate exceptional organizational skills, proficiency in MS Office, and the ability to thrive under pressure. Join a team that values diversity and offers competitive benefits, where your contributions will be pivotal to the success of the organization.

Qualifications

• 5-7 years of experience supporting high-level executives.
• Strong proficiency in MS Word, Excel, PowerPoint, and Outlook.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to Managing Directors and Vice Presidents.
• Coordinate complex travel arrangements for executives.
• Maintain detailed calendars and manage high volumes of calls.

Skills

Administrative Support

Travel Coordination

Confidentiality

Interpersonal Skills

Attention to Detail

Problem Solving

MS Office Suite

Communication Skills

Education

High School Diploma

Bachelor's Degree

Tools

SAP Concur

AMEX Global Business Travel

Job description

Goldman Sachs Asset & Wealth Management

Multi-Asset Solutions (MAS) Administrative Assistant

Job Summary & Responsibilities:

• Provides administrative support to multiple Managing Directors and Vice Presidents in a complex team environment and provide backup executive support as needed


• Coordinates a high volume of domestic and international travel arrangements for executives, including visa procurement, car service, and processes expense reports in a timely manner.


• Maintain and coordinate complex and extremely detailed calendars including senior-level internal/ external meetings and conference calls; prioritizes meeting requests and related logistics.


• Manages high volume of phones calls and interacts with high level business leaders and clients in a professional and effective manner.


• Handles highly confidential and sensitive client information with utmost discretion.


• Responds and follows up on client requests in a timely manner.


• Prepares and distributes department correspondence, memos, letters, reports or other documents as requested.


• Maintains understanding of firm policies and handles certain issues independently.


• Responsible for participation in ad-hoc and general administrative duties (copying, filing, faxing, archiving, shipping, supplies etc.), ad-hoc projects, committees and/or event planning.


• Works with conference and catering services for meetings and client engagements as needed.

Skills & Qualifications:

• Experience supporting high level executive(s) in a complex environment, preferably in financial services, private sector or government.


• Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information in a client facing environment.


• Strong experience utilizing travel and expenses platforms such as SAP Concur and AMEX Global Business Travel.


• Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.


• Extreme attention to detail and organizational skills, with ability to prioritize tasks.


• Quick learner and self-starter with excellent anticipation skills.


• Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.


• Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment.


• Highest degree of integrity, professionalism, and diplomacy is required.


• Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required.


• Supportive team player with a positive attitude.


• Ideal candidate has at least 5-7 years of experience.

Benefits

Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here.

ABOUT GOLDMAN SACHS

At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.

We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.

We're committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html

The Goldman Sachs Group, Inc., 2023. All rights reserved.

Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.

Salary Range
The expected base salary for this New York, New York, United States-based position is $70000-$110000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.

Benefits
Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here.