Asset Transfer Lead

Vanguard; Scottsdale (AZ); Hybrid; USD 95,000 - 135,000; Full time

Job summary

Vanguard in Scottsdale, AZ seeks an experienced specialist to own end-to-end planning and execution of plan-level asset transfers and complex money movement events. You will serve as SME on fund lineups, coordinating with Investment Services and senior stakeholders to ensure accurate system setup and timely communication.

As a subject matter expert, you will lead meetings, identify and mitigate risks, and mentor peers while supporting broader business objectives within a hybrid work model.

Qualifications

• Undergraduate degree or equivalent combination of training and experience.
• 3–5 years business experience plus 2+ years Defined Contribution recordkeeping or conversion experience.
• Strong understanding of investments (mutual funds, stock, stable value, outside funds).
• Thorough knowledge of VISTA, VISION, and money movement systems.
• General understanding of ERISA.
• Disciplined project management and organizational skills, and strong attention to detail.
• Excellent oral and written communication skills.

Responsibilities

• Owns end‑to‑end planning and execution of plan‑level asset transfers and complex financial transactions, including development and management of detailed project plans, schedules, and documentation for all money movement events.
• Serves as the subject matter expert on fund lineups at both the incoming and prior recordkeeper, including mutual funds, stock, stable value, brokerage, and outside funds; proactively identifies and addresses fund‑specific issues and constraints.
• Partners closely with internal teams, prior trustees/recordkeepers, and senior client Treasury and HR stakeholders to coordinate asset movement, re‑registration of assets, and resolution of pricing or revenue‑sharing considerations.
• Leads implementation of all money movement activities, including complex scenarios (e.g., next‑day settlement, confirmed purchase), ensuring accurate system setup, file creation, and comprehensive testing that reflects unique fund and trade‑date dynamics.
• Convenes and facilitates money movement meetings across internal and external stakeholders; ensures appropriate resources are engaged, dependencies are managed, and accountability is clearly established.
• Identifies, documents, and mitigates risks associated with asset transfers; develops clear mitigation strategies and solutions and communicates them effectively to clients and stakeholders.
• Coordinates fund closings and openings, working in close partnership with Investment Services resources supporting outside funds and brokerage investments.
• Reviews and contributes to fund‑related participant communications, partnering with Participant Education to ensure materials are current, accurate, and aligned; drafts participant-facing content when required.
• Monitors and reports expected and actual transfer amounts; proactively solicits updates from prior recordkeepers as valuation dates approach and ensures transparency through asset transfer reporting.
• Initiates, tracks, and positions required legal documentation, collaborating with client counsel and internal partners to ensure all documentation is executed and in place by valuation dates.
• Acts as the primary point of contact for prior trustees, investment managers, and internal stakeholders throughout the asset transfer and money movement lifecycle.
• Oversees reconciliation of plan‑level financial transactions to participant records and received assets; ensures accurate loading, validation, editing, and maintenance of money movement files.
• Demonstrates leadership within the team by mentoring peers, supporting issue resolution, sharing expertise, and contributing to training and continuous improvement efforts.
• Participates in special projects and performs additional responsibilities as needed in support of broader business objectives.

Education

Undergraduate degree or equivalent combination of training and experience

Three to five years business experience plus a minimum of two years of Defined Contribution recordkeeping or conversion experience

Excellent oral and written communication skills

Tools

VISTA

VISION

Job description

Core Responsibilities:

• Owns end‑to‑end planning and execution of plan-level asset transfers and complex financial transactions, including development and management of detailed project plans, schedules, and documentation for all money movement events.
• Serves as the subject matter expert on fund lineups at both the incoming and prior recordkeeper, including mutual funds, stock, stable value, brokerage, and outside funds; proactively identifies and addresses fund-specific issues and constraints.
• Partners closely with internal teams, prior trustees/recordkeepers, and senior client Treasury and HR stakeholders to coordinate asset movement, re‑registration of assets, and resolution of pricing or revenue‑sharing considerations.
• Leads implementation of all money movement activities, including complex scenarios (e.g., next‑day settlement, confirmed purchase), ensuring accurate system setup, file creation, and comprehensive testing that reflects unique fund and trade-date dynamics.
• Convenes and facilitates money movement meetings across internal and external stakeholders; ensures appropriate resources are engaged, dependencies are managed, and accountability is clearly established.
• Identifies, documents, and mitigates risks associated with asset transfers; develops clear mitigation strategies and solutions and communicates them effectively to clients and stakeholders.
• Coordinates fund closings and openings, working in close partnership with Investment Services resources supporting outside funds and brokerage investments.
• Reviews and contributes to fund‑related participant communications, partnering with Participant Education to ensure materials are current, accurate, and aligned; drafts participant-facing content when required.
• Monitors and reports expected and actual transfer amounts; proactively solicits updates from prior recordkeepers as valuation dates approach and ensures transparency through asset transfer reporting.
• Initiates, tracks, and positions required legal documentation, collaborating with client counsel and internal partners to ensure all documentation is executed and in place by valuation dates.
• Acts as the primary point of contact for prior trustees, investment managers, and internal stakeholders throughout the asset transfer and money movement lifecycle.
• Oversees reconciliation of plan-level financial transactions to participant records and received assets; ensures accurate loading, validation, editing, and maintenance of money movement files.
• Demonstrates leadership within the team by mentoring peers, supporting issue resolution, sharing expertise, and contributing to training and continuous improvement efforts.
• Participates in special projects and performs additional responsibilities as needed in support of broader business objectives.

Qualifications:

• Undergraduate degree or equivalent combination of training and experience
• Three to five years business experience plus a minimum of two years of Defined Contribution recordkeeping or conversion experience.
• Excellent understanding of investments (mutual funds, company stock, stable value, outside funds, separate accounts)
• Thorough knowledge of VISTA, VISION, and money movement systems
• General understanding of ERISA
• Disciplined project management and organizational skills, and strong attention to detail
• Excellent oral and written communication skills

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don’t just have a mission—we’re on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients’ lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.