Asset Management Specialist - Section 8

West Virginia Housing Development Fund; Charleston (WV); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

13 State and Federal holidays

Leave days

Sick days

Health Reimbursement Account

Pension plan

457 Plan

Work/Life Balance

Job summary

West Virginia Housing Development Fund (the “Fund”) seeks an Asset Management Specialist - Section 8 to conduct on-site MORs across the state, ensuring HUD occupancy compliance and accurate reporting. The role includes frequent travel to properties and handling confidential data.

Responsibilities cover coordination with owners, preparing HUD forms, and guiding stakeholders on HUD requirements, with non-exempt status and a salary grade 5. Office/home office work is possible when not in the field.

Qualifications

• High School Graduate (or GED) with a minimum of three years’ experience in the management and/or operation of multifamily rental housing facilities.
• Associate Degree in Accounting with a minimum of two years’ experience in property management, affordable rental programs, and/or federal program compliance.

Responsibilities

• Conducts on-site MORs, including the Fair Housing and Equal Opportunity (FHEO) checklist, of assigned projects to verify compliance with HUD regulations and requirements regarding occupancy issues.
• Reviews owner/management compliance with EIV requirements at time of MOR as specified in HUD regulations and/or HUD Handbook 4350.3.
• Conducts analysis of information gathered during MOR and completes HUD Form-9834 Management Review Report describing conditions, criteria, cause, effect, and corrective actions. Documents identified conditions in a written report within a 30-day period.
• Receives and replies to responses from owners/agents describing corrective actions. Follows up and monitors corrective action until all findings have been closed.
• Responsible for providing technical guidance and answers to Owner/Agent phone calls and/or emails regarding HUD occupancy requirements, including guidance on HUD Handbook 4350.3, all HUD Notices, and other HUD requirements. Must stay informed and updated of all new HUD regulations related to Section 8 Project Based Housing Programs.
• Research and interpret HUD policies, procedures, regulations and other legal documents as they pertain to performance of Management and Occupancy Reviews.
• Other duties or assignments as needed when requested by management.

Skills

Analytical

Detail oriented

Time management

Communication

Dependability

Education

High School Diploma or GED

Associate Degree in Accounting

Tools

Microsoft Office

Job description

All West Virginia Housing Development Fund employees play a key part in helping West Virginians have access to housing they can afford. We strive to maintain an experienced workforce that is dedicated to improving the lives of all West Virginians and advancing our mission of providing access to clean, decent, affordable housing. Please see below for a list of open positions. If nothing is listed at this time, please check back for future opportunities.

Position:Asset Management Specialist - Section 8

Location: Charleston, WV

Job Id:354

# of Openings:1

Asset Management

The West Virginia Housing Development Fund (the “Fund”), a quasi-governmental organization providing safe, decent affordable housing across West Virginia, is seeking qualified candidates for the position of an Asset Management Specialist - Section 8 in our Charleston Office. We are dedicated to increasing the supply of residential housing for individuals and families of low- and moderate-income. We also provide construction and permanent mortgage financing to public and private sponsors of such housing. To date, the Fund has issued more than $4.5 billion in bonds and has financed more than 165,000 housing units since it began operation in 1969. The Funds mission is to ensure that all West Virginians has access to safe, affordable housing, which in turn helps to create stronger communities and a more prosperous West Virginia.

The Fund offers an extensive benefit package which includes:

• 13 State and Federal holidays
• 15 Annual leave days per year, 20 days after 5 years and 25 days after 10 years of service.
• 12 Sick days per year
• Company funded Health Reimbursement Account – After one year of employment
• State of WV Pension plan
• 457 Plan
• Work/Life Balance

CLASSIFICATION: Non-Exempt

SALARY GRADE: 5

Job Summary:

This employee is responsible for conducting Management and Occupancy Reviews (MORs) for properties in the agency’s Section 8 Project Based Contract Administration multifamily portfolio which are located throughout the State. These reviews include on-site tenant file compliance reviews, limited physical inspections, and the preparation of written reports on the overall results. A significant portion of this position involves regular statewide travel to these properties, including periodic overnight stays. When not in the field, the employee reviews documents and prepares reports from the office or home office. This employee will have access to sensitive and confidential data; therefore, confidentiality must be maintained at all times

Essential Functions:

• Conducts on-site MORs, including the Fair Housing and Equal Opportunity (FHEO) checklist, of assigned projects to verify compliance with HUD regulations and requirements regarding occupancy issues.
• Reviews owner/management compliance with EIV requirements at time of MOR as specified in HUD regulations and/or HUD Handbook 4350.3.
• Conducts analysis of information gathered during MOR and completes HUD Form-9834 Management Review Report describing conditions, criteria, cause, effect, and corrective actions. Documents identified conditions in a written report within a 30-day period.
• Receives and replies to responses from owners/agents describing corrective actions. Follows up and monitors corrective action until all findings have been closed.
• Responsible for providing technical guidance and answers to Owner/Agent phone calls and/or emails regarding HUD occupancy requirements, including guidance on HUD Handbook 4350.3, all HUD Notices, and other HUD requirements. Must stay informed and updated of all new HUD regulations related to Section 8 Project Based Housing Programs.
• Completes work professionally, with attention to accuracy, thoroughness, technical knowledge, timeliness, and with the skills necessary to efficiently and effectively complete assigned tasks.
• Research and interpret HUD policies, procedures, regulations and other legal documents as they pertain to performance of Management and Occupancy Reviews.
• Other duties or assignments as needed when requested by management.
• Detail-oriented Initiative
• Responsibility Time Management

Work Environment/Physical Demands:

The employee in this position spends a significant portion of work time driving and periodic overnight stays. When in the office, the employee sits at a desk and routinely uses standard office equipment such as computers, phones, etc. The position requires the ability to climb stairs, walk through multi-story buildings, and access all areas of a property during a review.

Required Education/Experience:

High School Graduate (or GED) with a minimum of three years’ experience in the management and/or operation of multifamily rental housing facilities. Knowledge of Microsoft Office products.

Preferred Education/Experience:

Associate Degree in Accounting with a minimum of two years’ experience in property management, affordable rental programs, and/or federal program compliance.

Classification:

Non-Exempt

SALARY GRADE: 5

REPORTS TO: Manager – Asset Management

Job Summary:

This employee is responsible for conducting Management and Occupancy Reviews (MORs) for properties in the agency’s Section 8 Project Based Contract Administration multifamily portfolio which are located throughout the State. These reviews include on-site tenant file compliance reviews, limited physical inspections, and the preparation of written reports on the overall results. A significant portion of this position involves regular statewide travel to these properties, including periodic overnight stays. When not in the field, the employee reviews documents and prepares reports from the office or home office. This employee will have access to sensitive and confidential data; therefore, confidentiality must be maintained at all times

Essential Functions:

• Conducts on-site MORs, including the Fair Housing and Equal Opportunity (FHEO) checklist, of assigned projects to verify compliance with HUD regulations and requirements regarding occupancy issues.
• Reviews owner/management compliance with EIV requirements at time of MOR as specified in HUD regulations and/or HUD Handbook 4350.3.
• Conducts analysis of information gathered during MOR and completes HUD Form-9834 Management Review Report describing conditions, criteria, cause, effect, and corrective actions. Documents identified conditions in a written report within a 30-day period.
• Receives and replies to responses from owners/agents describing corrective actions. Follows up and monitors corrective action until all findings have been closed.
• Responsible for providing technical guidance and answers to Owner/Agent phone calls and/or emails regarding HUD occupancy requirements, including guidance on HUD Handbook 4350.3, all HUD Notices, and other HUD requirements. Must stay informed and updated of all new HUD regulations related to Section 8 Project Based Housing Programs.
• Completes work professionally, with attention to accuracy, thoroughness, technical knowledge, timeliness, and with the skills necessary to efficiently and effectively complete assigned tasks.
• Research and interpret HUD policies, procedures, regulations and other legal documents as they pertain to performance of Management and Occupancy Reviews.
• Other duties or assignments as needed when requested by management.

Competencies:

• Adaptable Analytical
• Communication Dependability
• Detail-oriented Initiative
• Ethical Organization Skills
• Responsibility Time Management

Work Environment/Physical Demands:

The employee in this position spends a significant portion of work time driving and periodic overnight stays. When in the office, the employee sits at a desk and routinely uses standard office equipment such as computers, phones, etc. The position requires the ability to climb stairs, walk through multi-story buildings, and access all areas of a property during a review.

Required Education/Experience:

High School Graduate (or GED) with a minimum of three years’ experience in the management and/or operation of multifamily rental housing facilities. Knowledge of Microsoft Office products.

Preferred Education/Experience:

Associate Degree in Accounting with a minimum of two years’ experience in property management, affordable rental programs, and/or federal program compliance.

Required Certificates/Licenses:

Valid driver's license. Certified Occupancy Specialist (COS) and MOR Certification preferred or ability to obtain within first year of employment.