Asset Management Specialist

Gilbane Development; New York (NY); On-site; USD 99,000 - 126,000; Full time

Benefits offered by this job

Health benefits

401(k) profit-sharing plan

Gilbane University training

Job summary

Gilbane Development seeks an Asset Management Specialist to support market rate, affordable and student housing in New York. The role focuses on developing best practices to enhance portfolio performance and achieve economic goals for the Asset Management Department.

The position involves reviewing P&L statements, coordinating monthly financial packages, and guiding on-site managers. Strong financial acumen and MS Office proficiency are required; occasional travel is expected.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• Minimum 3 years of multifamily and affordable housing property management experience preferred.
• Occassional travel required.
• Or equivalent combination of education and experience.

Responsibilities

• Assists with the operation and preservation of the portfolio by responding to questions and requests from internal and external sources.
• Assists with review of property’s profit and loss statements and distribution of information to executive staff.
• Ensures financial packages are copied monthly and filed appropriately.
• Collaborates with the Director of Asset Management to monitor financial health and implement directives.
• Ensures revenues are collected and payments processed by third party and in-house management; improves collections systems.
• Oversees on-site managers and third-party property management to meet deadlines and standards.
• Reads and advises on proposals from managers and owners for the portfolio.
• Ensures budget compliance and competitive quotes for expenditures over $3,500.
• Visits properties to inspect condition and ensure lease and company standards.
• Assists with preparing and reviewing annual operating budgets and income projections.
• Monitors critical dates in Asset Management Portfolio and lender reporting requirements.
• Supports Capital Improvement Plans through budgeting and contracting.
• Submits invoices for approvals.
• Escalates high-level issues with tenants, vendors, and contractors to asset managers.
• Performs other related duties as assigned.

Skills

Proactive

Multitasking

Analytical

Organizational

Communication

Independence

Teamwork

MS Office

Excel

RealPage

Education

Bachelor’s degree or equivalent experience

Tools

RealPage

Job description

Overview

The Asset Management Specialist assists, develops, and implements best practices to the market rate, affordable, and student housing communities. The Asset Management Specialist will assist with day-to-day functions with the objective of enhancing the underlying performance of the Asset Management Department to achieve the economic goals of Gilbane Development Company.

Responsibilities

• Assists with the operation and preservation of the entire portfolio by responding in a timely, thorough, and concise manner to questions and requests from both internal and external sources


• Assists with the review of property’s profit and loss statements, downloading information for dashboard distribution, and ensuring regular distribution to executive level staff


• Ensures financials packages are copied monthly and maintained in appropriate files


• Works closely with the Director of Asset Management to monitor and advises on financial health of each property, and interface with leadership to implement company financial directives


• Ensures revenues are timely collected and payments are properly processed by third party and in-house management; improves systems to ensure and enhance current collections and operations


• Oversees on-site managers, third-party property management companies’, and properties managed in-house to ensure deadlines are met maintaining a professional demeanor and supervisory relationship.


• Reads, interprets, and advises proposals received by third party and in-house managers, related to the portfolio


• Ensures approvals are received and analyzed for budget compliance; ensures multiple proposals are received for all expenditures over $3,500


• Visits properties to inspect their condition, provide direction, and gauge adherence to lease and company standards


• Assists, prepares, and reviews annual operating budgets and income projections, including analysis of monthly expenses, to ensure they are accurately completed by third property managers


• Monitors and creates spreadsheets regarding critical dates in the Asset Management Portfolio (Hap renewals/expirations, insurance expirations, real estate tax schedules with date of appeals, and lender reporting equirements, etc.)


• Assists with ensuring Capital Improvement Plans through direction of budget, contracting and finances are completed timely


• Submits invoices to accounting for approvals


• Ensures high-level issues / disputes with tenants, vendors, and contractors, working with third party property managers and outside legal counsel are internally reported to the appropriate asset manager


• Performsm other related duties, as assigned

Education / Experience

Qualifications

• Bachelor’s degree or equivalent experience preferred


• Minimum 3 years of multifamily and affordable housing property management experience preferred


• Occassional travel required


• Or equivalent combination of education and experience

Knowledge, Skills & Abilities

• Proven style of being proactive and multitasking among various projects and assets with organized, methodical system


• Strong analytical skills with high attention to detail and accuracy


• Strong organizational, time-management and prioritizing skills


• Excellent verbal, written and interpersonal communication skills to maintain professional demeanor


• Ability to work independently and on teams in a fast-paced environment


• Advanced skills in Microsoft Office and Excel skills


• RealPage experience a plus

Salary and Benefits

Salary to be determined based on factors such as geographic location, skills, education, and/or experience of the applicant, as well as the internal equity and alignment with the team.

For New York this ranges from $98,600.00 - $126,100.00 plus benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an Affirmitive Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status. Click here to view the physical demands and working conditions required to perform this role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.