Assessment Manager

Five Keys Schools and Programs; Oakland (CA); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision insurance

401(k) retirement plan (403b)

Job summary

Five Keys Schools and Programs is seeking an Assessment Manager to lead the data analysis of school-wide assessments (CASAS, CAASPP, GED, HiSET). You will coordinate with the assessment team, teachers and students to collect, analyze and present data to management on a monthly basis.

The role involves maintaining testing schedules, managing data in the SIS (OASIS), ensuring compliance, and training staff on assessment tools to drive data-informed decisions.

Qualifications

• Must have a Bachelor’s degree; Master’s preferred.
• Masters in education or data analysis or teaching credential or equivalent experience.
• Experience with school data systems and assessment administration.
• Ability to develop data-driven insights and reports.

Responsibilities

• Maintain school-wide testing schedule and ensure timelines.
• Import/export data in SIS; manage student assessment databases.
• Ensure compliance with state/federal laws for assessments.
• Train staff on assessments and data usage.
• Collaborate with teachers, students, and administrators to interpret data.

Skills

Microsoft Office

Data tracking

Communication

Education

Master's degree in education or data analysis

Teaching credential

3-5 years teaching experience

Assessment experience

Tools

SIS

Job description

Job Details

• Job Location: 13th Street - Oakland, CA 94612
• Position Type: Full-Time
• Education Level: Bachelors Degree Required
• Salary Range: $70,000.00 - $75,000.00 Salary/year
• Job Shift: Day

Mission Statement

Through the use of social and restorative justice principles, Five Keys provides traditionally underserved communities the opportunity to improve their lives through a focus on the Five Keys: EDUCATION, EMPLOYMENT, RECOVERY, FAMILY, COMMUNITY.

Five Keys Overview

Five Keys is a nonprofit organization that operates an extensive network of programs across California. With a presence in 14 counties and over 120 locations, Five Keys focuses on various initiatives aimed at empowering individuals and families to overcome poverty and inequity. The organization's programs encompass a wide range of services, including public charter schools, restorative justice programs in jails and prisons, shelters, permanent supportive housing, and the development of new housing and support programs. At Five Keys, the overarching objective is to uplift individuals and families by providing them with essential resources. This includes education, housing, employment, and the necessary tools to sustain their progress. By offering these fundamental elements, the organization aims to create positive and lasting change in communities, making them better places for everyone.

Our Core Competencies

A well qualified candidate has the capacity to communicate effectively, collaborate with others while building positive relationships, demonstrates strong problem solving skills, has a dynamic learning mindset, and remains committed to a high level of cultural and social awareness. A successful candidate will work well under pressure, observe appropriate boundaries and operate with a high degree of emotional intelligence.

What it's really like to join our agency

At Five Keys, culture matters. Culture is at the very core of everything we do and impact on a daily basis. We've made a commitment to building an inclusive culture that seeks collaboration over hierarchy to create empowered work teams. We serve vulnerable populations daily and we strive to approach everyone with compassion, patience and a trauma informed approach. We choose to push past discomfort to have difficult conversations to impact the greater good. This allows us the opportunity to collaboratively create an inclusive culture and transform the world around us.

BENEFITS

We offer very low monthly costs for medical insurance - deductible and all in-network, out-of-pocket expenses paid for by Five Keys! Dental, vision and life insurance premiums paid by Five Keys and various pre-tax flexible spending accounts and retirement account 403b. Generous time off. Annual reimbursement up to $100 towards gym membership, smoking cessation and weight loss programs. Annual reimbursement up to $50 towards annual athletic event participation and annual massage after 6 months of employment. FREE access to wellness-related apps, Employee Assistance Program and a comprehensive mental health care platform for you and your dependents.

Job Summary

The Assessment Manager position reports to the Director of Assessment & Educational Technology and is accountable for the facilitation and data analysis of school-wide assessments. These assessments include the CASAS, CAASPP, GED, and HiSET exams. The Assessment Manager will work closely with the Assessment team, teachers and students to collect, analyze, interpret and present data to the management team on a monthly basis or upon request of management. This position will: maintain a school wide testing schedule, import and export data into the School Information System (SIS), create databases of student assessment records, maintain compliance in school/state/federal laws surrounding assessment, analyze and interpret student data to determine schools meeting of WASC and WIOA goals, act as the Five Keys liaison to community testing sites for all high school equivalency exams offered, maintain licensing for online assessment tools, troubleshoot issues with online assessments, maintain students assessment records for Five Keys students. Conduct staff training regarding various assessments.

We are looking for someone who insists on maintaining a positive attitude and enjoys supporting a diverse group of people. This job is for you if you have a friendly and calm personality with the ability to communicate clearly to students, teachers and partners. You should also be willing and able to grow professionally, be accountable, expand skills, and adapt to evolving school environments.

Job Duties and Responsibilities

• Stay current with state and federal assessment laws as well as updates on alternative education and high school equivalency exams
• Provide professional develop to teachers and school staff on the assessments, differentiation, different high school equivalency tests
• Ensure school is meeting WASC and WIOA goals by scheduling and facilitating school-wide CASAS tests every 10 weeks to measure student progress, analyzing CAASPP and high school equivalency pass rate, etc.
• Ensure all students are assessed prior to program participation through collaboration with assistant directors
• Utilize SIS reports to identify students missing assessments and execute effective plans to assess such students
• Monitor OASIS for errors, completeness and report / rectify any problems
• Administer testing required for the site, including CASAS tests for incoming students, CAHSEE tests and all high school equivalency exams
• Utilizing reports in the SIS (OASIS), identify students eligible for CAASPP, GED, and HiSET exams
• Work with Assistant Directors to troubleshoot assessment schedules for each school site
• Enter and update student test scores into the SIS (OASIS) upon retrieval of results
• Implement guidelines to ensure integrity of student assessment and performance goal reports
• Train exam proctors and ensure that testing protocols are being followed
• Participate in clear communication between students, teachers, administration and custody staff
• Coordinate high school equivalency exam testing locations, dates and funds for eligible testing participants in the community sites
• Coach teachers on assigning appropriate work to students and making data driven decisions
• Coordinating logistics of assessment administration and proactively communicating roles and responsibility
• Assisting in the development of assessments for independent study program curriculum
• Milestone or other data reports to Los Angeles Sheriffs Department or other community partners
• Provide guidance to ensure the timely pre-testing of enrolled students
• Work with the Assistant Director of Assessment to ensure school wide accuracy with summative and statewide assessments
• Other duties as assigned

Knowledge and Skills

• Must be extremely skilled in Microsoft Office, phone, internet and email, and be able to learn and use SIS.
• Ability to maintain strong and appropriate boundaries with personal identifying information when interacting with students or community or program partners, and while at any school location or community or program partner site
• Ability to set goals and develop systems for data tracking progress towards goals

Education and Work Experience

• A masters degree in education or data analysis, teaching credential or 3-5 years of teaching experience OR
• Assessment experience OR
• Equivalent combination of education and experience

Physical Requirements

• To promote the health and safety of its employees, those we serve and our local communities, Five Keys requires that all employees must be fully vaccinated against COVID-19 and/or adhere to all weekly testing and safety measures. Employees may also request and receive approval for an exemption from this policy. Exemptions are granted to accommodate a medical condition or sincerely held religious belief.
• Must wear provided PPE (Personal Protective Equipment) and adhere to all safety guidelines and requirements, when needed
• Frequent and prolonged standing, walking, and sitting
• Long periods of walking, sitting at a desk and/or computer station
• Lifting items that weigh up to 25 lbs.; reaching, bending, carrying and stooping within the daily routine of tasks and activities

Additional Requirements

• Satisfactory results of a Live Scan (criminal background investigation)
• Successfully obtaining jail clearance for positions working in county jails or probation locations
• Submitting proof of clear TB results. Results dated within 60 days prior to hire date are acceptable

Work Environment

• Moderate to high noise level
• Work environment varies from site to site
• Some personal safety risk working in underserved communities
• Must be willing and able to travel state-wide to various locations or meetings as needed

Growth Opportunities

At Five Keys, we understand that when our employees grow, the agency has a greater capacity to thrive and accomplish its mission. It is for this reason that we remain committed to providing ongoing professional development opportunities for all of our employees. These include but are not limited to: conferences, staff development training, and coaching plans that allow incumbents to grow into new positions within and across programs within the agency (i.e., programs, schools, housing).