Assessment and Accountability Specialist #24-27

Newport Mesa Unified School District; Costa Mesa (CA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health benefits

Retirement plan (CalPERS)

Paid vacation & holidays

Professional growth opportunities

Job summary

Newport-Mesa Unified School District is seeking an experienced administrator to support the district's student assessment program. The role involves coordinating state testing, maintaining testing procedures and security, and providing timely information to staff and administrators to affect student achievement.

The ideal candidate will oversee data systems, produce data reports, and supervise assigned staff while collaborating with district leadership on testing policies and budgets.

Qualifications

• Graduation from high school with college-level coursework in statistics or related field.
• Five years of increasingly responsible experience in administration of a student assessment program.

Responsibilities

• Plan, organize, coordinate and implement duties supporting the district student assessment program.
• Coordinate state testing, training, compliance and security procedures.
• Provide information and support to teachers, principals and administrators to impact student achievement.
• Maintain data integrity, run reports and manage data reporting systems.
• Supervise staff, prepare reports, and collaborate with district leadership on policies.

Skills

Data management

State testing coordination

MS Office proficiency

Analytical reporting

Communication

Educational program administration

Education

High school diploma with statistics coursework

Tools

Microsoft Office Suite

Data warehouse systems

Job description

The Vacancy

The Vacancy, Basic Function, Minimum Qualifications

The Vacancy, Basic Function, Minimum Qualifications

This recruitment is open and promotional, meaning all are welcome to apply and current employees in permanent positions are eligible to receive seniority credit and promotional placement once passing all exams.

There is currently one vacancy within the Education Services Division (working 8 hours per day, 5 days per week, 12 months per year).

Please apply online at www.governmentjobs.com/careers/nmusd.

Basic Function

Under the direction of the Director Professional Learning Communities and K-12 Assessment, plan, organize, coordinate and implement specialized duties in support of the District student assessment program; coordinate state testing aspects including ordering, training, assisting with compliance, maintaining testing procedures and security; provide teachers, principals and district administrators with pertinent and accurate information to impact student achievement.

Minimum Qualifications

EDUCATION AND EXPERIENCE:

Any combination equivalent to: graduation from high school supplemented by college-level coursework in statistics or related field and five years increasingly responsible experience in the administration of a student assessment program.

Examination Procedures And Information

The Examination

Exam Weight

Supplemental Questions: Qualifying

Written Examination: 50%

Qualifications Appraisal Interview: 50%

The supplemental questions to the application will be reviewed and rated for certification. These questions are required at the time of application and are qualifying.

An eligibility list will be established for successful candidates which will be used to fill open positions during the life of the list.

Examinations and interviews held to create the eligible list will be conducted virtually, using different online/internet platforms that require video recording or conferencing capabilities, as well as access to a computer with internet connection and basic Microsoft Office Suite Software.

The virtual written examination is tentatively scheduled for the week of October 19th.

The virtual qualifications appraisal interview (oral exam) is tentatively scheduled for the week of October 26th.

You will be contacted via email, as indicated on your application, regarding your ability to participate in the examination phase of this recruitment.

Applications will be reviewed for minimum requirements. However, Newport-Mesa Unified School District reserves the right to hold a competitive screening based on the number of applications and the needs of the District.

If you elect to have Newport-Mesa Unified School District (hereafter, 'District') contact you via email regarding your application and the hiring process, please be aware that the District is not responsible for any contacts you may have blocked on your email service. Unclaimed emails to applicants are not the responsibility of the District. In an effort to allow our emails through your personal spam filter, you can try to add the domain @nmusd.us and @governmentjobs.com to your safe senders list

Job Responsibilities

Representative Duties

ESSENTIAL DUTIES:

Plan, organize, coordinate and implement specialized duties in support of the District student assessment program; serve as a technical resource to school sites, system vendors, subcontractors, auditors and parents regarding assessment policies and procedures and data information.

Coordinate state testing aspects including ordering, training, assisting with compliance, maintaining testing procedures and security; provide administrative support and oversight to current state testing standards and physical fitness tests.

Provide support to District-level assessments; design assessment shells and other data collection and reporting systems.

Maintain the data warehouse, student information system and associated reports; import external and State test data; maintain data integrity; create accounts and provide school site support; create data reports to assist with the identification of trends and support of instructional initiatives.

Provide support to State accountability reports; compile and create data reports; review CALPADS extracts to assure data integrity.

Train and provide work direction to assigned staff.

Provide technical information and assistance to the Director regarding assigned functions; assist in the formulation and development of policies, procedures and programs.

Prepare and maintain a variety of narrative and statistical reports, records and files related to personnel and assigned activities.

Communicate with other administrators, personnel and outside organizations to coordinate activities and programs, resolve issues and conflicts and exchange information.

Participate in the development of the annual preliminary budget; analyze and review budgetary and financial data; control and authorize expenditures in accordance with established limitations.

Operate a computer and assigned software programs; operate other office equipment as assigned. Attend and conduct a variety of meetings as assigned.

Other Duties

Perform related duties as assigned.

Knowledge And Abilities

KNOWLEDGE OF:

Planning, organization, coordination and implementation of specialized duties in support of a student assessment program.

State assessment codes and policies.

Elementary and secondary education terminology. Oral and written communication skills.

Principles and practices of supervision and training. Applicable laws, codes, regulations, policies and procedures. Interpersonal skills using tact, patience and courtesy.

Operation of a computer and assigned software.

Ability To

Plan, organize, coordinate and implement specialized duties in support of the District student assessment program.

Coordinate state testing aspects including ordering, training, assisting with compliance, maintaining testing procedures and security.

Provide support to District-level assessments.

Maintain the data warehouse, student information system and associated reports. Provide support to State accountability reports.

Train provide work direction to assigned staff. Communicate effectively both orally and in writing.

Interpret, apply and explain rules, regulations, policies and procedures.

Establish and maintain cooperative and effective working relationships with others. Operate a computer and assigned office equipment.

Analyze situations accurately and adopt an effective course of action. Meet schedules and time lines.

Work independently with little direction. Plan and organize work.

Maintain records and files.

Prepare comprehensive narrative and statistical reports.

Environment

WORKING CONDITIONS:

Office environment.

Physical Demands

Hearing and speaking to exchange information and make presentations. Dexterity of hands and fingers to operate a computer keyboard.

Seeing to read a variety of materials.

Sitting and standing for extended periods of time. Pushing, pulling, lifting and carrying testing materials.

Ewing Consultants, Inc. August 2016

VACATION – HOLIDAYS - ILLNESS

• Employees accumulate twelve (12) days of vacation during the first year of employment, increasing up to twenty-two (22) days beginning the 18th year of service, prorated for part-time, 9, 10, and 11 month assignments. The number of paid holidays per year varies from twelve (12) to fifteen (15) days depending on the work calendar. Employees accumulate twelve (12) days of paid sick leave per year, with unlimited accumulation, prorated for part-time, 9, 10, and 11 month employees.

RETIREMENT

• All employees who are in the classified service and work four (4) hours per day or more are members of the Public Employees' Retirement System (CalPERS) and Federal Social Security. If an employee in the classified service works less than four (4) hours per day they are members of an Alternate Retirement System (PARS) and do not contribute to Social Security. Approximately 7% is deducted from your paycheck for PERS retirement.

HEALTH & WELFARE

• The District offers a comprehensive health benefits program for employees who work twenty (20) hours or more per week. This includes medical, vision, dental insurance plans and life insurance for employees. For full-time employees the District pays the employee's health, vision, dental, and life insurance premiums with an employee contribution required for some plans. For part-time employees plans are available on a prorated basis. Dependent coverage is available.

See all benefit options here: https://web.nmusd.us/departments/business-services/risk-management/benefits

PROFESSIONAL GROWTH

• The District encourages employees to pursue professional growth. Professional growth points shall be earned by employee participation while in non-paid status in activities which are employment related. Professional growth points are awarded annually and accumulate at $25 per approved Professional Growth Point and/or tuition and textbook reimbursement up to $1,000 is also available - limited to one per year.

Supplemental Questions

Information I provide to the following supplemental questions will be reviewed as part of the application process. Questions that are not fully and completely answered will be considered grounds for disqualification from the examination process. Stating "see resume" in lieu of a complete response to these questions is not acceptable.

Select "Yes" to indicate that you have read and understand these instructions.

• Yes

01

Do you have a high school diploma or equivalent?

• Yes
• No

02

Does your education include college-level coursework or training in statistical analysis, testing or data base management?

• Yes
• No

03

How many years of verifiable, job related experience involving student test score data base management and computer systems does your application demonstrate?

• Less than 1 year
• 1-2 years
• 3-4 years
• 5 years or more

04

If you answered "Yes" to the previous question: Please list the college-level coursework and/or training in statistical analysis, testing or data base management or related field below. If you answered "No": Please enter "N/A" below.

05

How many years of verifiable, job related experience in testing administration, including explaining testing procedures or carrying out changes to testing methods does you application demonstrate?

• Less than 1 year
• 1-2 years
• 3-4 years
• 5 years or more

07

According to the job announcement, check the box that most closely matches your level of proficiency to perform the minimum qualifications listed: Training and providing work direction to assigned staff.

• No ability to apply this knowledge in work-related situations.
• Limited ability to apply this knowledge in work-related situations.
• Proficient in applying this knowledge in work-related situations.

08

Developing and maintaining records, and generating reports based on the data collected.

• No ability to apply this knowledge in work-related situations.
• Limited ability to apply this knowledge in work-related situations.
• Proficient in applying this knowledge in work-related situations.

09

Interpreting and applying federal, state and local laws, rules and regulations concerning the coordination, preparation, distribution, collection and scoring of numerous State-mandated tests.

• No ability to apply this knowledge in work-related situations.
• Limited ability to apply this knowledge in work-related situations..
• Proficient in applying this knowledge in work-related situations.

10

Select the option that indicates your level of proficiency with MS Office software (MS Word, MS Excel, MS Outlook, MS Powerpoint).

• None. I have no experience in working with Microsoft Office software products.
• Beginner. Perform daily word processing tasks in Word, enter correct data, create a database, format cells, rows and columns in Excel; create a PowerPoint presentation file with a title slide, bullet points and place in slide loop mode; create a new email message, checking email in Outlook.
• Intermediate. Basic formatting and create a variety of templates, mail merges in Word; create, modify and format charts, use graphic objects to enhance worksheets and charts in Excel; add special effects to presentation (design and animation) in PowerPoint; reply, forward, print and delete email messages in Outlook.
• Advanced. Manage table data, sort and filter merges in Word; use the filter and formula functions to manipulate data in Excel; transition presentation slides, link Excel charts to presentation and add voice in PowerPoint; delete e-mails from the Inbox, Sent Items and Deleted Items folders, add, edit, move and delete appointments on your calendar in Outlook.
• Expert. Produce table of contents, footnotes, endnotes, bookmarks in Word; use advance formula functions, manage macro commands, group rows in Excel; publish presentation online, embed objects into presentation in PowerPoint; manage multiple calendars, set rules for incoming mail, create subfolders for mail to be placed in Outlook.

11

Describe your knowledge and work related experience using the student information systems and testing operations management systems. Be sure to list the names of such systems and the level of expertise you have using each one.

12

Briefly describe a time you provided excellent customer service in the administration of a test. What steps did you take? What problems did you encounter and how did you overcome them?

13

Using examples from your work history, discuss a situation you faced that highlights your strengths in problem solving, organization and follow-through. What was the situation and how did your skills lead to a positive outcome?

Required Question