ASHS - Administrative Assistant, SLP Clinical Education

A T Still University of Health Sciences; Mesa (AZ); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Comprehensive benefits package

Job summary

A.T. Still University in Arizona's ASHS seeks a full-time Administrative Assistant for Speech-Language Pathology Clinical Education on the Mesa campus to support the DCE and SLP program.

The role handles clerical tasks, data management, scheduling, and coordination with faculty, students, and clinical sites, ensuring accreditation and smooth program operations.

Qualifications

• Two to three years of administrative office experience.
• Healthcare or academic setting experience preferred.
• Detail-oriented with strong organizational skills.

Responsibilities

• Ensure accreditation compliance for SLP clinical education items.
• Create and maintain shared Google documents/files for clinical education processes.
• Manage program database and software (CALIPSO and Simucase).
• Provide admin support to the DCE, Program Director and SLP program staff.
• Collaborate with program manager to ensure smooth program activities.
• Support student clinical activities (orientation days, health fairs, etc.).
• Schedule clinical forum meetings for the DCE.
• Maintain/update clinical educator/supervisor documentation and immunization records.
• Other duties as assigned.

Skills

Communication

Organizational skills

Detail oriented

Confidentiality

Multitasking

Prioritization

Flexibility

Microsoft Office

Education

High school diploma or equivalent

Tools

CALIPSO

Simucase

Job description

Description

A.T. Still University's Arizona School of Health Sciences (ATSU-ASHS) is seeking a full-time, non-exempt Administrative Assistant for Speech-Language Pathology Clinical Education on the Mesa, Arizona campus. The clinical education administrative assistant will provide administrative and clerical support for ASHS’s Speech-Language Pathology Program in the Department of Speech Language Pathology. The clinical education administrative assistant will mainly provide support for clerical clinical components of the program. The clinical education administrative assistant will assist the Director of Clinical Education (DCE) with processes, documentation, identifying clinical sites, and data management related to clinical rotation assignments, simulation experiences, student requirements (e.g., risk management records), and clinical sites/supervisors (e.g., credentials, location, contact information). The clinical education administrative assistant will also facilitate financial processes (e.g. invoices and reimbursements), student recruitment/enrollment activities, scheduling and other administrative duties, as assigned. The clinical education administrative assistant will assist in the management of students' clinical files, ensuring compliance for accreditation, contributing to overall accomplishment of program objectives, supporting the program director as needed, and supporting faculty, clinical advisors, and clinical educators/supervisors in their duties.

Duties & Responsibilities:

• Work with the DCE to ensure compliance for accreditation in all items related to Speech-Language Pathology clinical education.
• Create and maintain shared Google documents and files related to clinical education processes and for various projects.
• Work closely with the DCE, Program Director, faculty, and students to manage progress and activities related to program database and software (e.g., CALIPSO and Simucase).
• Provide administrative support for the DCE, Program Director, and other members of the Speech-Language Pathology (SLP) program, as needed (e.g., meeting minutes, finance requests, website and program handbook updates).
• Work collaboratively with the program manager to ensure the SLP program and its activities run smoothly.
• Support student clinical activities (health fair, screening days, etc.)
• Support student program activities (new student orientation day, pinning ceremony, graduation, etc.)
• Support scheduling of clinical forum meetings for the DCE.
• Maintain and update clinical educator/supervisor documentation.
• Maintain and update student immunization records (including the 25 hours of observation records in Calipso) needed for compliance with program and University requirements.
• Other duties as assigned.

Requirements

Education & Experience:

• High school education or equivalent.
• Two to three years’ experience in an office environment.
• Experience working in a healthcare or academic setting is preferred.
• Working in a fast-paced administrative environment, with multiple personnel and multiple tasks.
• Detail-oriented with excellent organizational skills.
• Ability to prioritize jobs, maintain confidentiality, and be flexible.
• Excellent communication skills.
• Confidence in the use of appropriate technology.

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits.

A.T. Still University (ATSU) does not discriminate on the basis of race, color, religion, ethnicity, national origin, sex (including pregnancy), sexual orientation, age, disability, or veteran status in admission or access to, or treatment or employment in its programs and activities.