ASHS - Administrative Assistant, SLP Clinical Education

A T Still University of Health; Mesa (AZ); On-site; USD 51,577,000 - 63,039,000; Full time

Job summary

A.T. Still University's Arizona School of Health Sciences (ATSU-ASHS) seeks a full-time Administrative Assistant for Speech-Language Pathology Clinical Education on the Mesa campus.

The role supports the DCE and faculty with clerical tasks, documentation, and data management related to clinical rotations and student records. Responsibilities include safeguarding accreditation data, coordinating schedules, supporting recruitment, and assisting in financial processes while collaborating with the

Qualifications

• Two to three years’ experience in an office setting.
• Experience in healthcare or academic environment preferred.
• Excellent organizational and communication skills; ability to handle confidential information.

Responsibilities

• Provide administrative support to the DCE and program staff.
• Manage documentation, scheduling, and program databases.
• Assist in student recruitment and enrollment activities.
• Coordinate invoices and reimbursements; maintain files for accreditation.
• Support program events and meetings.

Skills

Organizational skills

Communication skills

Confidentiality

Microsoft Office

Detail oriented

Education

High school diploma

Tools

CALIPSO

Simucase

Google Docs

Job description

Description

A.T. Still University's Arizona School of Health Sciences (ATSU-ASHS) is seeking a full-time, non-exempt Administrative Assistant for Speech-Language Pathology Clinical Education on the Mesa, Arizona campus. The clinical education administrative assistant will provide administrative and clerical support for ASHS’s Speech-Language Pathology Program in the Department of Speech Language Pathology. The clinical education administrative assistant will mainly provide support for clerical clinical components of the program. The clinical education administrative assistant will assist the Director of Clinical Education (DCE) with processes, documentation, identifying clinical sites, and data management related to clinical rotation assignments, simulation experiences, student requirements (e.g., risk management records), and clinical sites/supervisors (e.g., credentials, location, contact information). The clinical education administrative assistant will also facilitate financial processes (e.g. invoices and reimbursements), student recruitment/enrollment activities, scheduling and other administrative duties, as assigned. The clinical education administrative assistant will assist in the management of students' clinical files, ensuring compliance for accreditation, contributing to overall accomplishment of program objectives, supporting the program director as needed, and supporting faculty, clinical advisors, and clinical educators/supervisors in their duties.

Duties & Responsibilities:

• Work with the DCE to ensure compliance for accreditation in all items related to Speech-Language Pathology clinical education.
• Create and maintain shared Google documents and files related to clinical education processes and for various projects.
• Work closely with the DCE, Program Director, faculty, and students to manage progress and activities related to program database and software (e.g., CALIPSO and Simucase).
• Provide administrative support for the DCE, Program Director, and other members of the Speech-Language Pathology (SLP) program, as needed (e.g., meeting minutes, finance requests, website and program handbook updates).
• Work collaboratively with the program manager to ensure the SLP program and its activities run smoothly.
• Support student clinical activities (health fair, screening days, etc.)
• Support student program activities (new student orientation day, pinning ceremony, graduation, etc.)
• Support scheduling of clinical forum meetings for the DCE.
• Maintain and update clinical educator/supervisor documentation.
• Maintain and update student immunization records (including the 25 hours of observation records in Calipso) needed for compliance with program and University requirements.
• Other duties as assigned.

Requirements

Education & Experience:

• High school education or equivalent.
• Two to three years’ experience in an office environment.
• Experience working in a healthcare or academic setting is preferred.
• Working in a fast-paced administrative environment, with multiple personnel and multiple tasks.
• Detail-oriented with excellent organizational skills.
• Ability to prioritize jobs, maintain confidentiality, and be flexible.
• Excellent communication skills.
• Confidence in the use of appropriate technology.

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits.

A.T. Still University (ATSU) does not discriminate on the basis of race, color, religion, ethnicity, national origin, sex (including pregnancy), sexual orientation, age, disability, or veteran status in admission or access to, or treatment or employment in its programs and activities.