ASC Manager

Clearway Pain Solutions; Pensacola, Northern (FL, KY); Hybrid; USD 85,000 - 120,000; Full time

Job summary

Clearway Pain Solutions in Pensacola, FL is seeking an ASC Manager to coordinate clinical functions across our Ambulatory Surgery Centers. The role ensures staffing alignment, supply ordering, and administrative tasks while working as a registered nurse within the facility.

Responsibilities include scheduling, inventory control, regulatory compliance with AAAHC, AHCA, and DOH standards, staff training, patient care oversight, and collaboration with health care teams.

Qualifications

• Must be a licensed Registered Nurse in Florida.
• Experience in ambulatory surgery centers is preferred.
• Strong leadership and communication skills.

Responsibilities

• Coordinate staffing for ASC procedure rooms and patient safety.
• Oversee supply management and inventory.
• Ensure regulatory compliance with AAAHC, AHCA, and DOH standards.
• Train staff and provide clinical in-services.
• Fill in as an RN when needed.
• Monitor patient care and coordinate with health care teams.

Skills

Staff scheduling

Regulatory compliance

Nursing leadership

Communication

Team coordination

Education

Associate degree in Nursing (ADN)

Bachelor's degree (preferred)

Tools

EMR systems

MS Office

Job description

The ASC Manager is responsible for coordinating the clinical functions of the Company’s Ambulatory Surgery Centers (ASC’s). This individual will be responsible for ensuring the ASC’s are able to meet the procedural needs of the practice. Day to day responsibilities will include ensuring adequate staffing allocation, supply ordering and other administrative tasks in conjunction with working as a Registered Nurse within the facility. This individual will be required to fill in as a clinical Registered Nurse, as needed.

Essential Duties and Responsibilities:

• Ensures appropriate and efficient scheduling of staff for the rooms to meet procedural needs and patient safety.
• Ensures appropriate supply ordering and inventory is maintained for clinical needs.
• Conducts necessary administrative review, coordination, implementation and completion to meet regulatory body requirements for FL ASC facilities including, but not limited to:
  • AAAHC, Accreditation Handbook (2018+)
  • AHCA, ASPEN Set M 3.04 Ambulatory Surgical Center
  • FL Department of Health (DOH), Chapter 59A-5 Ambulatory Surgical Center Licensure
• Trains clinical staff and provides clinical in-services, drills as required by the regulatory bodies.
• Coordinates patient case reviews for special procedure to ensure ASA qualifications are met per facility guidelines.
• Coordinates room assignments for multi-room ASC’s to efficiently utilize staff and expedite patient thru put.
• Coordinates equipment repairs/biomedical checks to ensure clinical equipment integrity.
• Networks with internal and external sources to continuously improve operational knowledge, skills and abilities.
• Ensures continual delivery of high-quality nursing care
• Adopts and implements innovative nursing practices to improve the facility
• Ensures that surgical staff remains in compliance with professional development, Company, and regulatory standards
• Maintains a healthy, collaborative team environment
• Maintains documentation of patient care services by auditing patient and department records, including but not limited to autoclave receipts.
• Ensures operation of medical and administrative equipment by verifying emergency equipment availability; completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintains nursing supplies inventory by studying usage reports; identifying trends; anticipating needed supplies; approving requisitions and cost allocations
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Maintains a cooperative relationship among health care teams by communicating information; responding to requests; building rapport; participating in team problem-solving methods
• Contributes to team effort by accomplishing related results as needed
• Fills in for nursing vacancies, as needed; performing the roles and responsibilities of an ASC Nurse Administrator and/or a staff nurse
• Consults and coordinates with health care team members to assess, plan, implement and evaluate patient care plans
• Monitors all aspects of patient care
• Prepares rooms, sterile instruments, equipment and supplies
• Deals compassionately, professionally, and courteously with patients, their families, physicians, and fellow employees
• Follows safety and infection control procedures
• Adheres to all federal, state and nursing regulations and protocols including but not limited to patient safety procedures such as verification of patient identification prior to procedures
  • Ensures that immediately prior to the start of any procedure in the procedure room, initiate a time-out and ensure correct patient, procedure, site and side, and that there are no additional concerns.
  • Identifies every patient with three identifiers: full name, date of birth, and zip code
  • Documents this information in the Procedure Safety Checklist, including the time of the time-out
• Identifies an emergency situation and is able to appropriately intervene
• Deploys, monitors, and ensure that the facilities’ operational processes are appropriately integrated within the facility’s quality programs
• Implements a program of job-based orientation, training, and on-going evaluation for all employees
• Promotes the implementation of positive customer relations by the employees and physicians
• Maintains patient, physician, and employee privacy and confidentiality in accordance with HIPAA, Company and other regulatory standards
• Ensures that the surgical programs and clinical services are in compliance with the respective components of regulatory body and accrediting body standards
• Orders supplies as needed
• Monitors the adequate function of surgical equipment and patient care equipment through contracted services and follow-up on repairs
• Provides clinical support for procedure’s, as necessary
• Has working knowledge of all equipment and procedures
• Fills in as a Registered Nurse, as needed.
• Checks work e-mail on a regular basis throughout the workday.
• Participates in and complete all required trainings and in-services.
• Performs other duties as assigned.

Minimum Qualifications:

• Associate degree with two (2) years’ Operating Room experience; OR an equivalent combination of education and/or experience. Experience at a more senior level may qualify as multiple equivalent years of experience for this role.
• Must have knowledge of Internet and Microsoft Office software (MS Word, MS Excel, MS PowerPoint, MS Outlook).
• Must possess and maintain current licensure as a Registered Nurse in the State of Florida.
• Must possess a current ACLS and BLS certification.
• Must have excellent written and oral communication skills, including exceptional customer service.
• Must be able to establish and maintain effective working relationships with doctors, clinical staff, other co-workers and the public.
• Must be able to work individually as well as within a team.
• Must be able to follow both verbal and written instructions.
• Must be able to work a flexible schedule.
• Must be able to respond with patience and understanding during stressful conditions related to patient health and emergent situations.
• Must be able to multi-task and prioritize.
• Must demonstrate extreme attention to detail.
• Must possess strong organization skills.
• Must be able to problem solve and use reasoning.
• Must be able to meet predefined quality standards.
• Must maintain and project a professional attitude and appearance at all time.
• Must have a working knowledge of the healthcare field and medical specialty, as well as medical terminology.
• Must pass a Level II Background screen.
• Must provide proof of influenza vaccination annually.
• Must complete all regulatory competencies prior to beginning work in the ASC.
• Must be able to effectively oversee, manage and direct a team of clinical and non-clinical professionals.
• All staff are expected to have a strong desire to provide excellent customer service; to comply with the rules and regulations of those organizations to which we are accountable; to have high ethical and professional standards of conduct; and to have an attitude of wanting to continuously improve their own professional performance.

Preferred Qualifications:

• Bachelor’s Degree from an accredited college or university in a related field of study.
• One (1) year of prior experience working in a Pain Management practice.
• One (1) year of prior experience working with an Electronic Medical Record (EMR).
• Five (5) years of experience managing an Ambulatory Surgery Center.

Driving/Travel:

The employee must have reliable transportation. Travel for this position will be required up to 20%. While the primary workplace may be closest to the employee’s home, work assignments could be in any of the Company’s locations.