Arts in Medicine Collections Coordinator

NYC Health + Hospitals; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

NYC Health + Hospitals is seeking a Collection Registrar to manage its extensive art collection across more than 50 healthcare facilities. You will maintain records, support installations, and coordinate loans while ensuring regulatory compliance and conservation standards.

The role requires a relevant degree and 1–4 years in museum registration or collections management, with travel between locations likely. Strong organizational and communication skills are essential for success in this system.

Qualifications

• Experience with collection management databases and registration best practices.
• Knowledge of art handling, storage, and preventive conservation principles.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively across facilities.
• Interest in arts and healthcare intersection.
• Degrees in Art History, Museum Studies, Arts Administration or related fields preferred.

Responsibilities

• Maintain collection database with location, condition, provenance, and insurance records.
• Coordinate artwork installations, de-installations, and relocations across facilities.
• Perform inventory audits and document findings for curatorial review.
• Assist with donations, acquisitions, and related paperwork.
• Process artwork loans including agreements and insurance certificates.
• Coordinate wall signage and didactic labels for installations.
• Serve as a primary contact for facility staff on artwork care.
• Prepare documentation for Public Design Commission submissions.
• Support grant reporting with collection data and photographs.
• Digitize records and manage digital asset organization.

Skills

Collection management databases

Registration

Art handling

Organizational skills

Written and verbal communication

Independent and collaborative work

Education

Master’s degree in Art History, Museum Studies, Arts Administration, or related field

Bachelor’s degree in Art History, Museum Studies, Arts Administration, or related field

High School diploma or equivalent

Tools

Artlogic

Artwork Archive

Microsoft Office Suite

Adobe Creative Suite

Google Workspace

Job description

NYC Health + Hospitals is seeking a Collection Registrar to manage its extensive art collection across more than 50 healthcare facilities. You will maintain records, support installations, and coordinate loans while ensuring regulatory compliance and conservation standards.

The role requires a relevant degree and 1–4 years in museum registration or collections management, with travel between locations likely. Strong organizational and communication skills are essential for success in this system.