Art & Design Assistant/Coordinator, Children's Books

Simon and Schuster Books; New York (NY); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Broad Based Ownership program

Employee benefits (medical, dental, ,

Job summary

Simon & Schuster in New York seeks an organized assistant to support the VP and Creative Director with calendar management, travel coordination, expense reporting, and cross‑department communications.

The role also handles asset tracking, weekly reports, file preparation for national and international book shows, and general office duties; proficiency in InDesign, Photoshop, Excel, PowerPoint, Outlook, and Word is required.

Qualifications

• Must be extremely well organized with excellent written and oral communication skills.
• Able to multi-task across projects and departments, stay cool under pressure and anticipate problems.
• Proficiency with publishing workflows and file preparation is a plus.

Responsibilities

• Support to the VP, Creative Director for calendar, meeting scheduling, expense reporting, business travel, and interdepartmental communications.
• Track assets, generate weekly reports, provide files to departments, help with book shows and distribution, and manage departmental invoices.

Skills

InDesign

Photoshop

Excel

PowerPoint

Outlook

Word

Education

BFA or equivalent degree in publishing

Job description

Simon & Schuster was named to Forbes magazine list of America's Best Mid-Size Employers 2022. Simon & Schuster is a global leader in general interest publishing, dedicated to providing the best in fiction and nonfiction for readers of all ages, and in all printed, digital and audio formats. Its distinguished roster of authors includes many of the world's most popular and widely recognized writers, and winners of the most prestigious literary honors and awards. It is home to numerous well-known imprints and divisions such as Simon & Schuster, Scribner, Atria Books, Gallery Books, Pocket Books, Adams Media, Simon & Schuster Children's Publishing and Simon & Schuster Audio and international companies in Australia, Canada, India and the United Kingdom, and proudly brings the works of its authors to readers in more than 200 countries and territories. For more information visit our website at www.simonandschuster.com.

Description

• Support to the VP, Creative Director for calendar, meeting scheduling, expense reporting, business travel, departmental and interdepartmental communications.
• Support for the department includes tracking missing assets, generating weekly exception reports, providing layered files to Marking, Subrights, and Ad Promo, helping to ensure assets are feeding to retailers, managing departmental invoices, managing weekly Cover Meeting Agenda and file distribution, book distribution, ordering supplies, purchasing fonts, coordinating submission process and file preparation for various national and international book shows, fairs and competitions.

Qualifications

• BFA or equivalent degree with college or post-college experience in publishing.
• Must be extremely well organized, with excellent written and oral communication skills,
• Must be able to multi-task across projects and departments, be cool under pressure and able to think on your feet to anticipate potential problems.
• Proficiency in InDesign, Photoshop, Excel, PowerPoint, Outlook, and Word is required.

Equal Opportunity

Simon & Schuster US is an equal opportunity employer (EOE). At Simon & Schuster US, the spirit of inclusion feeds into everything that we do. From employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. We are committed to equal employment opportunity regardless of race, color, national origin, religion, creed, sex (including pregnancy, sexual orientation, gender, gender identity or expression), age, citizenship status, marital status, and Veteran status where protected by law or any other characteristic protected by applicable federal, state, or local law.

We are committed to providing reasonable accommodations to qualified individuals in accordance with applicable law.

Compensation and Benefits

The hiring salary range for this position applies to New York City, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education.

• medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable.

Additionally, employees have access to our industry-first, Broad Based Ownership program, which makes all employees partners in our shared success.

Candidates hired for this or any other posted Simon & Schuster role will be employees of Simon & Schuster, LLC, subject to all policies, including the Workplace Privacy Notice, and eligible solely for the benefits plans thereof.