Art Collections Registrar: Loans & Installations

Philadelphia Museum of Art; Philadelphia (Philadelphia County); On-site; USD 42,000 - 51,000; Full time

Benefits offered by this job

Free general admission for you and a.9

Discounted guest tickets

Discounts on gift memberships

Special staff tours and presentations

Discounts at restaurant/cafés/stores

Job summary

The Philadelphia Museum of Art is seeking an experienced Registrar to manage the transfer, tracking and installation of artwork in both on-site and loan contexts. You will coordinate shipments, maintain accession records in TMS, and support budgets for packing and insurance, working with a diverse team.

Ideal candidates have strong organizational skills, a Master’s in museum studies, and at least two years of registrar experience, with willingness to travel and a commitment to museum ethics and

Qualifications

• Minimum two years registrar experience preferred.
• Master's degree in museum studies or equivalent.
• Experience with collection management databases (TMS) required.
• Proficient with Word, Excel, Outlook, and Acrobat.
• Ability to travel, domestically and internationally.

Responsibilities

• Arrange and coordinate transfer of artwork to and from the museum including transportation, couriers, security, insurance, unpacking and storage.
• Assign loan numbers, generate receipts, loan agreements and other legal museum forms and documentation.
• Enter information into the collection management system (TMS).
• Oversee installations in the Sculpture Garden, historic park houses and other outdoor spaces.
• Coordinate installation for exhibitions.
• Assist in large-scale reinstallations of the permanent collection galleries.
• Assist in preparation of budgets for the packing, shipping and insuring of loans.
• Assist Collections Registrar with accessioning and deaccessioning.
• Some domestic and international travel required.
• Receive or release shipments after hours.
• Complete condition reports on a range of object types.

Skills

Detail-oriented

Interpersonal skills

Time management

Travel willingness

Security Threat Assessment

Education

Master's degree in museum studies

Tools

TMS

Word

Excel

Outlook

Acrobat

Job description

The Philadelphia Museum of Art is seeking an experienced Registrar to manage the transfer, tracking and installation of artwork in both on-site and loan contexts. You will coordinate shipments, maintain accession records in TMS, and support budgets for packing and insurance, working with a diverse team.

Ideal candidates have strong organizational skills, a Master’s in museum studies, and at least two years of registrar experience, with willingness to travel and a commitment to museum ethics and