Arlington STEM | 8hr Administrative Assistant | School Year

Fort Wayne Community School District; Fort Wayne (IN); On-site; USD 28,000 - 32,000; Full time

Job summary

Fort Wayne Community Schools is seeking an 8-hour Administrative Assistant at Arlington STEM Elementary School in Fort Wayne, IN. Immediate start with school-year responsibilities, including attendance management, discipline support, and clerical duties.

The role supports student attendance, family communication, and office operations in a welcoming school environment. Requires a high school diploma and ability to work with students, families, and staff.

Qualifications

• High school diploma required.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency in standard office computer programs.
• Ability to work effectively with students, families, and staff.

Responsibilities

• Attend to attendance concerns as the primary contact and communicate with families.
• Assist in managing Level 1 and Level 2 discipline incidents and document referrals.
• Process and track student referrals in a confidential manner.
• Provide supervision of students as needed and support behavior redirection.
• Perform clerical tasks including filing, data entry, answering phones, and handling correspondence.
• Respond to parent inquiries promptly and professionally and support communication on attendance and enrollment.

Skills

Confidentiality

Office software

Interpersonal skills

Attendance support

Education

High school diploma

Job description

Fort Wayne Community Schools Arlington STEM Elementary School - Fort Wayne, Indiana Open in Google Maps

Arlington STEM | 8hr Administrative Assistant | School Year

Fort Wayne Community Schools Arlington STEM Elementary School - Fort Wayne, Indiana Open in Google Maps

Job Details

Job ID: 5951244
Application Deadline: Posted until filled
Posted: Oct 06, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

PURPOSE

The Administrative Assistant provides comprehensive operational, clerical, and student support to ensure the efficient and effective functioning of the school office. This position plays a critical role in supporting student attendance, discipline processes, family communication, and overall school operations while maintaining a welcoming and professional environment for students, staff, and families.

MINIMUM QUALIFICATIONS

• High school diploma required

• Ability to maintain confidentiality and exercise sound judgment

• Proficiency in standard office computer programs

• Ability to work effectively with students, families, and staff

ESSENTIAL FUNCTIONS

Attendance Management

• Serve as the primary contact for student attendance concerns.

• Collaborates with the attendance secretary.

• Monitor, record, and verify student absences and tardies.

• Communicate with families regarding attendance concerns.

• Conduct or coordinate attendance conferences and home visits as needed.

• Maintain accurate attendance records in compliance with district and state requirements.

• Provide guidance to families regarding district procedures.

Student Discipline Support (Level 1 & Level 2)

• Assist in managing Level 1 and Level 2 discipline incidents.

• Document discipline referrals and maintain accurate records.

• Support administrators in communicating consequences and next steps to students and families.

• Supervise students assigned to in-office or short-term disciplinary actions.

Referral Processing

• Process and track student referrals in a timely and confidential manner.

• Ensure documentation is complete and properly filed.

Student Supervision

• Provide supervision of students as deemed necessary.

• Support student behavior redirection and ensure a safe, structured environment.

Clerical and Office Support

• Provide general clerical assistance including filing, data entry, answering phones, and correspondence.

• Maintain confidential student records.

Parent & Family Communication

• Respond to parent inquiries professionally and promptly.

• Support communication regarding attendance, discipline, enrollment, and student support services.

Health Services Support

• Serve as backup for the school nurse as needed.

Families in Transition Support

• Support in making referrals to Families in Transition for intake or clothing bank needs.?

• Assist with coordination of services and documentation to ensure continuity of education

• Supports the FWCS Schools of Success mission to empower all students to reach their potential through equitable and relevant community-connected experiences to ensure students achieve at least one of the 4E’s - (Enrollment, Employment, Enlistment, or Entrepreneurship.)

• Positively promotes and embodies the FWCS Schools of Success six core competencies in our daily work: Creativity and Innovation, Critical and Analytical Thinking, Collaboration, Communication, Cultural Agility, and Self-Direction

• Perform related duties, as assigned.

PHYSICAL REQUIREMENTS

To perform the essential functions of this job effectively and safely, employees must meet the following physical qualifications:

• Communication Skills: Ability to speak clearly and hear effectively in various environments.

• Manual Dexterity: Adeptness in the use of hands and fingers.

• Postural Endurance: Sit or stand for prolonged periods, as the job requires.

• Flexibility: Ability to bend at the waist, kneel, or crouch to perform specific duties.

• Visual Acuity: Close vision ability with the capacity to adjust focus.

• Mobility: Freedom to sit or walk at will throughout the work environment.

• Strength and Stamina: Capability to lift, carry, push, or pull up to twenty (25) pounds or more.

FWCS will reasonably accommodate individuals with disabilities to perform these essential functions.

Position Type: Full-Time
Salary: $20.48 to $23.09 Per Hour

Job Requirements

• Citizenship, residency or work visa required