ARF Administrator

CALIFORNIA ENHANCED BEHAVIORAL SUPPORT SERVICES LLC; Pasadena (CA); On-site; USD 72,000 - 78,000; Full time

Job summary

Paycom - ATS in Pasadena, CA is seeking an experienced Adult Residential Facility Administrator to oversee Enhanced Behavior Support Homes, ensuring high-quality resident care and compliant operations. The Administrator will lead staff, manage budgets, and collaborate with families, healthcare providers, and community partners.

This role requires strong leadership, organization, and the ability to maintain safety, document accurately, and drive continuous improvement in care and operations.

Qualifications

• Bachelor's degree in healthcare administration, social work, psychology, or related field.
• Master's degree preferred.
• 3–5 years in a residential care setting with at least 2 years in a leadership role.

Responsibilities

• Oversee daily facility operations to maintain a clean, safe, and supportive living environment.
• Ensure regulatory compliance with state and local licensing, health, and safety standards.
• Lead staffing, training, and performance evaluations to meet resident needs.
• Manage the facility budget, expenses, and resource allocation.
• Coordinate resident services, transportation, medication management, and activities.

Skills

Leadership

Staff management

Budgeting

Regulatory compliance

Communication

Problem-solving

Education

Bachelor's degree

Master's degree preferred

Job description

Job Details: Job Location: Pasadena, CA - Pasadena, CA, Salary Range: $72300.00 - $78000.00Salary/year, We are seeking an experienced and compassionate Adult Residential Facility (ARF) Administrator to oversee the operations of our Enhanced Behavior Support Homes. The Administrator will be responsible for ensuring high-quality resident care, effective staff management, regulatory compliance, and a safe, supportive environment for individuals we serve. This role requires strong leadership, organizational skills, and the ability to collaborate with families, healthcare providers, and community partners.

Key Responsibilities

Facility Management

• Oversee daily operations to maintain a clean, safe, and supportive living environment.
• Ensure the facility meets all health, safety, and maintenance standards.
• Manage the facility budget, track expenses, and allocate resources efficiently.

Resident Care

• Ensure residents receive individualized care plans that address physical, emotional, and social needs.
• Collaborate with healthcare providers to meet medical and therapeutic requirements.
• Coordinate resident services such as transportation, medication management, and recreational activities.

Staff Leadership

• Recruit, train, and supervise staff across all functions.
• Conduct performance evaluations and provide ongoing training and development.
• Ensure staffing levels meet resident needs at all times.

Compliance & Regulations

• Maintain compliance with state and local licensing, health, and safety regulations.
• Keep accurate, up-to-date records (resident, financial, health, and safety).
• Prepare for and manage regulatory inspections and follow up on findings.

Resident & Family Engagement

• Foster open communication with residents and their families.
• Organize and lead meetings to review care plans and address concerns.
• Manage grievance processes with compassion and professionalism.

Health & Safety Oversight

• Ensure adherence to best practices in infection control, emergency preparedness, and facility safety.
• Oversee implementation of emergency response training and drills.
• Monitor and reduce risks of accidents, injuries, or illnesses.

Financial Management

• Develop and oversee the facility’s operating budget.
• Manage billing, accounts receivable, and resident payment collection.
• Ensure financial accountability and compliance with organizational policies.

Quality Assurance & Improvement

• Implement quality assurance programs to enhance care and services.
• Review incidents, lead investigations, and apply corrective actions.
• Promote best practices for continuous improvement in care and operations.

Community & Stakeholder Relations

• Build strong partnerships with local organizations, healthcare providers, and agencies.
• Represent the facility in community and industry initiatives.
• Advocate for residents and support integration within the community.

Administrative Duties

• Prepare and submit reports on operations, staffing, resident care, and financials.
• Maintain accurate documentation for all resident records, care plans, and assessments.

#CALI #cali

Qualifications

Education

• Bachelor’s degree in Healthcare Administration, Social Work, Psychology, or a related field required.
• Master’s degree preferred.

Experience

• 3–5 years of experience in a residential care setting, with at least 2 years in a leadership or administrative role.
• Background working with adults with disabilities, mental health conditions, or special needs is strongly preferred.
• Solid understanding of state and federal regulations for adult residential facilities.

Skills

• Strong leadership and team management abilities.
• Excellent written and verbal communication skills.
• Skilled in budgeting, staffing, and resource management.
• Effective problem-solving and decision-making abilities.
• Ability to support and engage diverse populations while navigating challenging situations.

Certifications

• Adult Residential Facility Management Certification (as required by local regulations).
• Current CPR and First Aid certification.
• Additional certifications (e.g., Nursing Home Administration, Social Work) are a plus.

#CALI #cali