Area Office Administrator - Everett, WA

CPY0001 Young Life Incorporated; Everett (WA); Hybrid; USD 23,000 - 25,000; Part time

Job summary

Young Life Incorporated in the Everett/Mill Creek area seeks an Area Office Administrator I to provide essential administrative support for the field ministry. The role is approximately 10–15 hours per week, with potential for expansion during busy periods and events.

Some work can be performed remotely, while other duties require office presence in the Everett area. The ideal candidate has strong typing and MS Office skills, excellent communication and organizational abilities, and a heart for

Qualifications

• High school education or its equivalent. Associates degree preferred.
• Experience as administrative assistant preferred.
• Type 55–60 words per minute with accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills and ability to manage multiple tasks with attention to detail and confidentiality.

Responsibilities

• Answer correspondence, filing and prepare mailings.
• Answer phones; respond to voicemail, e‑mail and calls in a timely manner.
• Gather articles, pictures, layout for newsletters from area staff.
• Create club/event postcards, flyers, and maps.
• Send prayer emails and monthly updates; donor mailings.
• Create and maintain area M‑Site and update contacts.
• Process and track donations; maintain donor databases and background checks.
• Manage monthly expenses and budgets; update activity reports.
• Pay bills and maintain financial records; assist with bank statements.

Skills

Excellent communication

Strong organizational skills

Discretion/confidentiality

Data entry

Customer service

Education

High school diploma or equivalent

Associates degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Young Life requires all employees to sign a Statement of Faith. We recommend you read this statement before applying for any position. Because of Young Life’s exclusive Christian purposes of evangelism and discipleship as set forth in its Articles of Incorporation and in these Bylaws, and to reflect what has always been and will continue to be the position of Young Life, specifically the Christian belief that each and every employee and volunteer of the corporation should minister as a servant of God with the primary responsibility of proclaiming the gospel of Jesus Christ and, as such, is an integral part of the Christian mission and ministry of the corporation, Young Life shall only employ individuals or enlist volunteer leaders who: (a) profess a belief in Jesus Christ as their personal Savior and Lord; and (b) subscribe to the statements and policies required of all Young Life staff, including the Young Life Statement of Faith. Therefore, employees and volunteers of Young Life, during working and nonworking hours, shall: (i) be ready, willing and able to fulfill such ministry functions as may be required by the organization; (ii) refrain from conduct and statements that detract from the biblical standards taught and supported by Young Life, and (iii) abide by all policies and practices of Young Life including, without limitation, those related to religious belief or ministry activities.

Area Office Administrator I Summary

To provide administrative support, enabling the Young Life field ministry area office to function an organised and efficient manner.

Essential Duties

• Written and Verbal Communication
  • Answer correspondence, do filing and prepare mailings.
  • Answer phones. Respond to voicemail, e‑mail and phone calls in a timely and professional manner.
  • Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.
  • Create club/event postcards, flyers, and/or maps.
  • Send prayer e‑mails and monthly updates.
  • Send personal support mailings.
  • Create and maintain area M‑Site.
  • Send thank‑you letters to donors.
  • Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area.
• Administration
  • Process and track donations.
  • Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up‑to‑date.
  • Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports.
  • Pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month.
• Maintain contact databases including the following:
  • Update area donor database on a regular basis.
  • Enter club card data into kid database.
  • Update parent database.
  • Maintain newsletter recipient list.
  • Create and maintain banquet invitation list.
  • Update contact in Palm/Outlook.
  • Update e‑mail distribution lists: club kids, campaigners, committee, leaders and prayer partners.
• Human Resource for Regional Administrators
  • Track and report vacation, sick and personal days for eligible area staff.
  • Submit timesheets for hourly staff.
  • Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval.
• C. Event Administration
  • Coordinate area meetings, including:
    • Area Staff Meetings
    • Area leadership meetings
    • Area committee meetings
  • Camp
    • Track participation, payments, health forms and how much each kid has earned in fundraisers.
    • Send letters to parents about camp sign‑ups, itineraries and health forms.
    • Responsible for fundraiser marketing.
    • Construct and distribute camp brochures.
    • Communicate with camp regarding camp contracts, R2 deposits, A‑forms, housing request forms and 10‑day call‑ins.
  • Banquet/Golf Marathon/Auction
    • Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards.
    • Track guest list, table sponsors, RSVP list and donations received from banquet.
    • Coordinate with table hosts about their invitation lists.
    • Mail invitations.
    • Send thank you notes to banquet donors.
    • Track table sponsors.
  • Training
    • Provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration.
• Working Conditions: Office Environment

Education: High school education or its equivalent. Associates degree preferred. Ongoing education encouraged.

Experience Required For The Job: Previous administrative assistant experience preferred. Ability to type 55 to 60 words per minute with few errors. Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint). Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions. Good grammar skills and strong written and verbal communication skills. Ability to maintain confidentiality. Basic accounting skills. Detail oriented multi-tasking ability. Proven relational skills with both kids and adults. Initiative with developing processes/systems around events – data organization and maintenance. Great customer service skills.

Job Specific Working Conditions:Everett/Mill Creek Young Life is looking for an Area Administrator who can provide the organization, communication, and support needed to help the area grow. This position is approximately 10–15 hours per week, with some variation throughout the year. Hours will increase during special events and busier seasons and decrease during calmer seasons. For a candidate looking for more hours, there is potential for this position to serve multiple Young Life areas and grow to 30–40 hours per week. Much of the work can be done either in person or remotely, though some local ministry presence and occasional in‑person work are preferred.The ideal candidate is a self‑starter with a heart for service who is organized, dependable, and takes pride in high‑quality work. This person should be comfortable managing a variety of projects, working independently, and communicating with a wide range of people. They should also feel comfortable interacting with and speaking to both adults and students in a variety of situations—from contacting donors and communicating with parents to welcoming students and helping send a group of students off to camp.Everett/Mill Creek Young Life is in the process of expanding our area to include the Mukilteo School District alongside the Everett School District. The area has active Young Life (high school) and WyldLife (middle school) ministries, and a thriving YoungLives ministry to teen parents and a Capernaum ministry to our friends with disabilities. Our school districts are a mix of suburban and urban communities and have considerable socioeconomic and ethnic diversity. Currently, the area has an Area Director, a YoungLives Director, and a part‑time High School Director.Our vision is for every young person in our area to have the opportunity to experience the love of Jesus through a trusted adult in their community.The Area Administrator will work closely with our Area Director to provide the structure necessary for this ministry to flourish and thrive.

In the U.S., the standard base pay range for this role is outlined below. This base pay range is for the U.S. and is not applicable to locations outside of the United States. The anticipated hourly rate for this position can range from $17.50-$18.43.

"We the members of the Young Life mission – trustees, staff, instructors at Young Life schools and volunteers – join together in our affirmation of the following articles and our central purpose of proclaiming the Gospel of Jesus Christ and introducing adolescents everywhere to Jesus Christ and helping them grow in their faith."