Area Manager, GSAS Facilities

Harvard University; Cambridge (MA); On-site; USD 95,000 - 125,000; Full time

Benefits offered by this job

PTO

Health insurance

Retirement plans

Wellbeing resources

Family support

Tuition reimbursement

Commuter benefits

Job summary

Harvard University’s Faculty of Arts and Sciences seeks an Area Manager for the Graduate School of Arts and Sciences (GSAS) to oversee facilities across eight buildings, 225,000 square feet, and a budget of 2.6 million. The role involves leading custodial staff, trades, and contractors to ensure safe, reliable operations on campus.

You will monitor building systems, coordinate with Harvard departments, manage safety/compliance, and respond to emergencies.

Qualifications

• Advanced education and/or technical training beyond high school.
• 8+ years' experience in the management of physical facilities, including staff and/or vendor supervision experience.
• Demonstrated experience with building automated control systems including security and HVAC.

Responsibilities

• Oversees the maintenance & operations of the facilities to provide a safe home for graduate and undergraduate students.
• Regularly interacts with student residents, faculty, and staff responding to occupant building problems/requests promptly and resolving them quickly.
• Responsible for budget management, vendor selection, and managing relationships with many Harvard departments.
• Directs day-to-day activity of custodial staff, building trades, and contractors to assure timely and cost-effective completion of work.
• Maintains the security of the buildings through proper attention to access control, security procedures and the condition of locking devices.
• Reviews computer-based HVAC, security and fire systems, monitors safety compliance, coordinates inspections and ensures compliance with codes & regulations.
• Works closely with OPRP and Harvard University Office for Sustainability staff to implement best operations and maintenance practices, and to actively participate in FAS greenhouse gas and energy reduction efforts and goals for House.
• Responds to emergency situations as appropriate during both working and off-hours.
• Occasional planned weekend work including student move-in and move-out & Summer School move-in.

Skills

Communication skills

Staff supervision

Facilities operations

HVAC knowledge

Security systems knowledge

Education

Advanced education or technical training beyond high school

Job description

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard Faculty of Arts and Sciences?

The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

Job Description

Job Summary

The Area Manager for the Graduate School of Arts and Sciences (GSAS) is responsible for complete facility management of 8 buildings, 225,000 square feet and a budget of 2.6 million. The building portfolio includes graduate dormitories, administrative offices, library collections and a dining facility.

Job-Specific Responsibilities

• Oversees the maintenance & operations of the facilities to provide a safe home for graduate and undergraduate students.
• Regularly interacts with student residents, faculty, and staff responding to occupant building problems/requests promptly and resolving them quickly.
• Responsible for budget management, vendor selection, & managing relationships with many Harvard departments.
• Directs day-to-day activity of custodial staff, building trades, & contractors to assure timely and cost-effective completion of work.
• Maintains the security of the buildings through proper attention to access control, security procedures and the condition of locking devices.
• Reviews computer-based HVAC, security and fire systems, monitors safety compliance, coordinates inspections and ensures compliance with codes & regulations.
• Works closely with OPRP and Harvard University Office for Sustainability staff to implement best operations and maintenance practices, and to actively participate in FAS greenhouse gas and energy reduction efforts and goals for House.
• Responds to emergency situations as appropriate during both working and off-hours.
• Occasional planned weekend work including student move-in and move-out & Summer School move-in.

Working Conditions

This is an on-campus critical position.

Physical Requirements

Ability to lift up to 50 pounds, perform daily physical activity, including walking to and from various buildings, climbing multiple sets of stairs and walking from room to room on each floor to inspect the physical condition of the building, required.

Qualifications

Basic Qualifications

• Advanced education and/or technical training beyond high school.
• 8+ years' experience in the management of physical facilities, including staff and/or vendor supervision experience.
• Demonstrated experience with building automated control systems including security and HVAC.

Additional Qualifications and Skills

Excellent communication skills; ability to assess needs, set priorities, and deal with stressful situations.

Computer skills necessary, including proficiency in work order systems, daily maintenance, invoice processing, budget and payroll management.

Must enjoy working with students.

Experience in the management of physical facilities in a University setting preferred.

Critical/Essential Status

During emergency situations and severe inclement weather this position is designated as essential and critical to the operations of the FAS.

Additional Information

• Standard Hours/Schedule: 35 hours per week
• Compensation Range/Rate: The salary will be determined based on the position and the candidate’s relevant experience.
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity, Education, Criminal
• Other Information: All formal offers will be made by FAS Human Resources.

Work Format Details

This position has been determined by school or unit leaders that all duties and responsibilities must be performed at a Harvard or Harvard-designated location. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 057. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.