Area Administrator I

CPY0001 Young Life Incorporated; Ohio (IL); Hybrid; USD 20,664,000 - 30,307,000; Full time

Job summary

Young Life Incorporated is seeking an Area Office Administrator I to provide essential administrative support for the Stark County area. The role handles correspondence, donor data, budgeting, and event coordination to keep the office organized and efficient.

You will work with area staff and volunteers, manage essential newsletters and mailings, and assist with meetings and training. Strong communication and confidentiality are required, with proficiency in Microsoft Office and data entry

Qualifications

• High school diploma or equivalent; Associate degree preferred.
• Proficient in Microsoft Office; ability to learn agency databases.
• Typists required to 55–60 WPM with accuracy; strong grammar a must.
• Excellent organizational skills with attention to detail and ability to multitask.
• Maintain confidentiality and handle sensitive information appropriately.
• Strong written and verbal communication skills; team-oriented mindset.

Responsibilities

• Provide administrative support to enable an organized, efficient area office.
• Answer phones, correspondence, filing, and mailings; manage emails and voicemails.
• Gather newsletter content, prepare postcards, flyers, and maps for distribution.
• Maintain donor and leader databases; track forms, background checks, and data integrity.
• Process monthly expenses, budgets, and banking records; update financial reports.
• Coordinate area meetings and events; assist with fundraising activities and banquet logistics.

Skills

Typing speed

MS Office

Organization

Communication skills

Confidentiality

Accounting basics

Multitasking

Customer service

Interpersonal skills

Education

High school diploma

Associates degree preferred

Ongoing education encouraged

Tools

Microsoft Office Suite

Job description

Area Office Administrator I Summary:

This position provides administrative support, enabling the Young Life field ministry area office to function an organized and efficient manner.

Essential Duties: Written and Verbal Communication

• Answer correspondence, do filing and prepare mailings.
• Answer phones.
• Respond to voicemail, e-mail and phone calls in a timely and professional manner.
• Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.
• Create club/event postcards, flyers, and/or maps.
• Send prayer e-mails and monthly updates.
• Send personal support mailings.
• Create and maintain area M-Site.
• Send thank-you letters to donors.
• Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area.

Administration Process and track donations

• Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.
• Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports.
• Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month.

5.Maintain contact databases including the following:

• Update area donor database on a regular basis.
• Enter club card data into kid database.
• Update parent database.
• Maintain newsletter recipient list.
• Create and maintain banquet invitation list.
• Update contact in Palm/Outlook.
• Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners.

6.Human Resource for Regional Administrators

• Track and report vacation, sick and personal days for eligible area staff.
• Submit timesheets for hourly staff.
• Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval.

C.Event Administration

• Coordinate area meetings, including: Area Staff Meetings Area leadership meetings Area committee meetings
• Camp Track participation, payments, health forms and how much each kid has earned in fundraisers. Send letters to parents about camp sign-ups, itineraries and health forms. Responsible for fundraiser marketing. Construct and distribute camp brochures. Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins.
• Banquet/Golf Marathon/Auction Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards. Track guest list, table sponsors, RSVP list and donations received from banquet. Coordinate with table hosts about their invitation lists. Mail invitations. Send thank you notes to banquet donors. Track table sponsors.

D.Training

• Provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration.

Working Conditions

• Office Environment

Education

• High school education or its equivalent.
• Associates degree preferred.
• Ongoing education encouraged.

Experience Required For The Job

• Previous administrative assistant experience preferred.
• Ability to type 55 to 60 words per minute with few errors.
• Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint).
• Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions.
• Good grammar skills and strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Detail oriented multi-tasking ability.
• Proven relational skills with both kids and adults.
• Initiative with developing processes/systems around events – data organization and maintenance.
• Great customer service skills.

Job Specific Working Conditions

• Area Administrator for Stark County Young Life

"We the members of the Young Life mission – trustees, staff, instructors at Young Life schools and volunteers – join together in our affirmation of the following articles and our central purpose of proclaiming the Gospel of Jesus Christ and introducing adolescents everywhere to Jesus Christ and helping them grow in their faith."