Archivist I

State of Utah; Taylorsville (UT); On-site; USD 45,000 - 65,000; Full time

Job summary

A government agency in Utah is seeking a Records and Information Management Specialist to provide guidance on records management, assist with training, and engage with multiple government agencies. The ideal candidate will possess strong writing and communication skills, along with a background in Library Science or related fields. This role offers a chance to work in a collaborative environment focused on innovative records management solutions.

Qualifications

• Proven ability to interact effectively with various personnel.
• Experience in training or teaching others.
• Strong writing ability to create clear documentation.

Responsibilities

• Coordinate between agencies and provide records management services.
• Advise on proper information governance.
• Provide technical assistance and training as needed.

Skills

Effective interaction with government employees

Training and teaching skills

Excellent writing skills

Outreach and customer service skills

Legal and general research ability

Comfort with databases and electronic records

Education

Degree in Library and Information Science

Degree in Political Science

Degree in History

Job description

The Division of Archives is looking for a new Records and Information Management Specialist! If you enjoy solving a variety of problems, learning about our government, and working with all kinds of people, this could be the job for you!

Principal Duties

As the Archivist, you will provide services to government agencies including:

• Identifying, describing, appraising, scheduling and classifying records series and agency records management systems in accordance with State Archives policies.
• Assisting and training agency records officers and others regarding all aspects of records management, as well as the Government Records Access and Management Act (GRAMA).
• Maintaining up-to-date customer and agency information in a database.
• Facilitating the transfer and accessioning of digital and analog records from agencies
• Maintaining and revising the state general records retention schedules.

The Best Qualified Candidate

The ideal candidate's skills should include:

• The ability to effectively interact with government employees assigned to records-related duties
• Good training and/or teaching skills
• Excellent writing skills
• Outreach and customer service skills
• The ability to perform legal and general research
• A high level of comfort working with databases, websites, and other electronic records information.

Note: Preference may be given to applicants with a degree in Library and Information Science, Political Science, or History.

Why You Should Join Our Team

The Division of Archives is an energetic, collaborative office with several cross-sectional teams working together on a variety of interesting and unusual projects, from state records to genealogy to historical oddities. We're always discovering ways to use these records in new and interesting ways using emerging preservation technologies. We work closely with public entities of all sorts, from the Governor's office to the governments of the smallest counties and cities in the state, so each day is different. Join our team in a rapidly changing field and enjoy all this!

The Division

The roots of the Utah State Archives and Records Service extend back to the earliest days of state government. The seeds were planted in 1917 when the Utah Legislature passed legislation establishing the Utah State Historical Society as a government agency. The law stipulated that the Historical Society serve as the custodian of all records, documents, relics, and other materials of historic value, which “are now or hereafter may be in charge of any State, county, or other official.”

We are now dedicated to meeting the immediate and long-term records needs of Utah government and its citizens, and have a history with collaborating with online access groups such as Ancestry.com, and FamilySearch. Our mission is to create innovative solutions that will assist Utah government agencies in the efficient management of their records, to preserve those records of enduring value, and to provide quality access to public information.

Responsibilities

• Coordinates and/or acts as a liaison between agency or work unit and other agencies, work units, organizations, suppliers, etc.
• Advises and trains government agency records managers on proper information governance.
• Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers.
• Provides technical assistance on agency issues, services, program(s), and/or computer hardware and software, etc.
• Analyzes and describes governmental processes and records in conjunction with records managers in governmental agencies.
• Updates contact and agency information in customer relationship management database, and produces reports of the information as needed.

Knowledge and Skills

• Principles, theories, and practices of archiving and records management
• Deal with people in a manner which shows sensitivity, tact, and professionalism
• Speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally
• Laws governing access to public and private records (Government Records Access and Management Act)
• Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
• Understand and apply knowledge of database and website management
• Research methods, techniques, and/or sources of information
• Develop and/or implement new policies/procedures/standards and/or rules/regulations

Working Conditions

• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.

Physical Requirements

• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying items that weigh up to 50 pounds; driving an automobile, etc. Special physical demands are not required to perform the work.

DHRM rules apply for promotions/transfers.