Archives Coordinator

The Chronicle Of Higher Education, Inc.; Fort Myers (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

FGCU seeks an Archives Coordinator to support University Archives and Special Collections. You will coordinate collections care, assist with exhibitions, and provide reference services to students, staff, and the community.

The role emphasizes collaboration, innovation, and accountability in a university setting. The position requires either four years of related full-time experience or a Bachelor’s degree in a relevant field, plus proficiency with Microsoft Office and archival workflows.

Qualifications

• Bachelor's degree or 4 years directly related full-time experience.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to operate a PC and manage archival records and workflows.

Responsibilities

• Coordinate and care for physical and digital collections.
• Assist with curatorial research and exhibitions logistics.
• Provide reference services and tours to users.

Skills

Organizational skills

Communication skills

Teamwork

Time management

Education

Bachelor's degree or 4 years experience

Tools

Microsoft Office

Job description

Archives Coordinator

Job Summary

The Archives Coordinator supports, facilitates, and promotes thematerials, activities, and goals of the University Archives andSpecial Collections.

FGCU is building a culture of curiosity, commitment andcollaboration. We value employees who successfully work with othersand drive positive change through critical thinking and decisiveaction. If you thrive in an environment of innovation,accountability and mutual respect, you will find a good homehere.

Job Description

Typical duties may include but are not limited to:

• Coordinates collections care activities, including updating,organizing, maintaining, and providing access to physical anddigital collections.
• Assists with curatorial research and coordinates theinstallation and deinstallation of exhibitions and displays.
• Coordinates and prepares materials for exhibitions, displays,and external loans.
• Provides reference services, research assistance, and tours tofacilitate user access and use of UASC collections andresources.
• Supports and coordinates instruction sessions and communityengagement activities.
• Maintains the UASC website and archival content managementsystems to promote and provide access to UASC resources forstudents, staff, faculty, and community members.
• Oversees, plans, coordinates, and evaluates departmental eventsand programs.
• Collects, analyzes, and reports assessment data to supportdepartmental planning and continuous improvement.
• May hire, train, and/or supervise interns and/or OPS andstudent staff.
• Coordinates departmental technology, equipment and supply needsto support daily operations.
• Participates on committees, working groups, and outreachinitiatives on behalf of the department as needed.

Other Job Duties:

• Documents and maintains procedures, policies, and workflows forUniversity Archives and Special Collections.
• Supports departmental records management.
• Other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• This position requires either four years of directly relatedfull-time experience or, as alternative, a Bachelor's degree froman accredited institution in an appropriate area ofspecialization.
• Relevant experience related to the job functions.
• Experience operating a personal computer and proficient withMicrosoft Office (Word, Excel, PowerPoint, and Outlook).
• Any appropriate combination of relevant education, experience,and/or certifications may be considered.

Preferred Qualifications:

• Archival, public history, or museum experience.
• Project/office management, event coordination, or communityengagement experience.
• Experience with Adobe Creative Cloud (Photoshop, Acrobat,etc.)
• Experience working in a higher education setting.

Knowledge, Skills & Abilities:

• Proven ability to think strategically and approach challengeswith creativity.
• Demonstrated track record of reliability, meeting goals, andholding oneself accountable.
• Strong interpersonal skills and experience working effectivelyacross teams.
• Knowledge of policies, procedures, and regulations pertainingto the position.
• Strong organizational skills and an ability to prioritize andcomplete simultaneous projects within deadlines.
• Skill in using logic and reasoning to identify the strengthsand weaknesses of alternative solutions, conclusions, or approachesto problems.
• Excellent interpersonal, verbal and written communicationsskills.
• Ability to understand, interpret, apply, and explain librarypolicies and procedures.
• Ability to interact in a professional manner with staff,faculty, students, and the community in a service-orientedenvironment.
• Ability to work successfully as both a member of a team andindependently with minimal supervision.
• Ability to provide professional service.
• Ability to work evenings, nights and weekends asnecessary.
• Ability to lift, carry, and move materials that weigh at least30 pounds.

Institutional Values & Behavioral Expectation

In this role, the successful candidate will be expected to:

• Seek out new approaches to improve outcomes; remain open forfeedback and new ideas.
• Lead with integrity; consistently produce high-quality work;persevere to overcome obstacles to meet deadlines and achievedeliverables.
• Share information and insights thoughtfully; build partnershipsacross departments; communicate respectfully; support colleagues toachieve common goals.

Pay Grade 16

FGCU is a State University System of Florida member and an EqualOpportunity and Equal Access employer. All qualified applicantswill receive consideration for employment without regard to race,color, religion, sex, age, national origin, disability, orprotected veteran status.