Architectural Admin & Project Support Lead

Huitt-Zollars Inc.; Fort Worth (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Paid time off

Job summary

Huitt-Zollars, Inc. in Fort Worth, TX is seeking an Administrative Coordinator to provide essential office and project support to office leadership and project teams.

The role requires at least two years of professional office experience, preferably in an A/E firm, strong Microsoft Office skills, document control, and the ability to manage multiple tasks with discretion. This full-time position offers opportunities for growth within an employee-owned company and exposes you to diverse projects

Qualifications

• Minimum 2 years of professional office experience.
• Experience supporting project teams in a professional services or A/E environment preferred.
• Ability to communicate with clients and executives and handle confidential information.
• Strong organization, time management, and prioritization skills.
• Proficient in Microsoft Office Suite (Word, Outlook, Excel, PPT, Adobe).
• Knowledge of Deltek Vantagepoint or a CRM system is a plus.
• Attention to detail and ability to work independently with office leadership.

Responsibilities

• Provide administrative and coordination support to Office Principals, Project Managers, and project teams across multiple concurrent assignments.
• Assist with project setup, documentation, scheduling, correspondence, and meeting coordination throughout the project lifecycle.
• Organize, track, and maintain project records, including document control, transmittals, and archiving per Huitt-Zollars standards.
• Assist project leadership and accounting with opportunity tracking, project setup, contract modifications, and data accuracy in Deltek Vantagepoint.
• Support invoice tracking, collections follow-ups, and routine project reporting as directed by project leadership.
• Provide administrative and documentation support to principals and proposal leads for A/E pursuits, including organizing proposal materials and submission logistics.

Skills

Office experience

Communication

Organization

Attention to detail

Problem solving

Independence

Education

Business administration/related degree

Tools

Deltek Vantagepoint

CRM systems

Microsoft Office

Job description

Huitt-Zollars, Inc. in Fort Worth, TX is seeking an Administrative Coordinator to provide essential office and project support to office leadership and project teams.

The role requires at least two years of professional office experience, preferably in an A/E firm, strong Microsoft Office skills, document control, and the ability to manage multiple tasks with discretion. This full-time position offers opportunities for growth within an employee-owned company and exposes you to diverse projects