AR Support Invoice Processing

WEX, Inc.; United States; On-site; USD 52,000 - 61,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan

Paid time off

Tuition reimbursement

Job summary

WEX, Inc. in the United States is seeking an Accounts Receivable Specialist to ensure accurate and timely application of customer payments and to maintain auditable records across multiple business lines.

The role includes processing ACH, wires, and lockbox payments; reconciling discrepancies; handling adjustments, write-offs and refunds; and driving process improvements with a focus on HIPAA compliant data handling and automation opportunities.

Responsibilities

• Ensures that payments received from customers are applied accurately and promptly to accounts, based on SLOs.
• Processes and records all payment types, including ACH, wires, and lockbox activity.
• Reconciles payment discrepancies by working closely with Receivables, Customer Service, and other internal stakeholders to ensure issues with customer postings or misapplied payments are resolved promptly with no customer disruption.
• Responsible for processing adjustments, write-offs, and refunds.
• Performs research on various accounting processes, including reconciling discrepancies in bank accounts against system data.
• Supports the Team Leader with creating, maintaining, and executing processes and procedures that incorporate controls to mitigate financial risk while emphasizing efficiency, timeliness, and accuracy of transactions.
• Participates in ad hoc projects to assist the Team Leader and other internal stakeholders.
• Responsible for training other AR Specialists.
• Maintains advanced knowledge of systems and processes across multiple lines of business.
• Maintains robust, efficient process documentation.
• Monitors shared accounting inboxes to research inquiries and communicate findings to internal teams, ensuring all correspondence meets established turnaround times.
• Contributes to the maintenance of accurate financial records by preparing and recording Operating Cash journal entries.
• Analyzes monthly financial data to provide insights for business review reporting.
• Adheres to all organizational security policies and maintains strict compliance with HIPAA regulations to ensure the protection of sensitive data.
• Proactively identify and embrace opportunities to integrate AI and automation technologies into operational processes. This includes initiatives to drive scale, reduce reliance on manual processes, and mitigate operational risks.

Job description

About the Team/Role

• Ensures that payments received from customers are applied accurately and promptly to accounts, based on SLOs.


• Processes and records all payment types, including ACH, wires, and lockbox activity.


• Reconciles payment discrepancies by working closely with Receivables, Customer Service, and other internal stakeholders to ensure that issues with customer postings or misapplied payments are resolved promptly with no customer disruption.


• Responsible for processing adjustments, write-offs, and refunds.


• Performs research on various accounting processes, including reconciling discrepancies in bank accounts against system data.

How you'll make an impact

• Supports the Team Leader with creating, maintaining, and executing processes and procedures that incorporate controls to mitigate financial risk while emphasizing efficiency, timeliness, and accuracy of transactions.


• Participates in ad hoc projects to assist the Team Leader and other internal stakeholders.


• Responsible for training other AR Specialists.


• Maintains advanced knowledge of systems and processes across multiple lines of business.


• Maintains robust, efficient process documentation.


• Monitors shared accounting inboxes to research inquiries and communicate findings to internal teams, ensuring all correspondence meets established turnaround times.


• Contributes to the maintenance of accurate financial records by preparing and recording Operating Cash journal entries.


• Analyzes monthly financial data to provide insights for business review reporting.


• Adheres to all organizational security policies and maintains strict compliance with HIPAA regulations to ensure the protection of sensitive data.


• Proactively identify and embrace opportunities to integrate AI and automation technologies into operational processes. This includes initiatives to drive scale, reduce reliance on manual processes, and mitigate operational risks.

The base pay range represents the anticipated low and high end of the pay range for this position. Actual pay rates will vary and will be based on various factors, such as your qualifications, skills, competencies, and proficiency for the role. Base pay is one component of WEX's total compensation package. Most sales positions are eligible for commission under the terms of an applicable plan. Non-sales roles are typically eligible for a quarterly or annual bonus based on their role and applicable plan. WEX's comprehensive and market competitive benefits are designed to support your personal and professional well-being. Benefits include health, dental and vision insurances, retirement savings plan, paid time off, health savings account, flexible spending accounts, life insurance, disability insurance, tuition reimbursement, and more. For more information, check out the \"About Us\" section.

Pay Range: $52,400.00 - $60,500.00