AR Specialist — RealPage & Subsidy Receivables Expert

Jubilee Housing; Washington; Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Short-term disability

Long-term disability

Life insurance

Paid vacation

Sick leave

Holidays

Transportation stipend

403b matched contribution

Job summary

Jubilee Housing is seeking a detail-oriented Accounts Receivable Specialist to join the Finance team. You will manage tenant receivables, housing subsidy payments, and other revenue sources across the portfolio, ensuring timely posting, accurate reconciliation by property, and GAAP compliance.

RealPage OneSite experience is required. You will collaborate with Property Management, Compliance, Asset Management, and external funding agencies to resolve discrepancies, reconcile subsidies, and

Qualifications

• Associate’s degree in Accounting, Finance, Business Administration, or a related field required.
• Bachelor’s degree in Accounting, Finance, or Business Administration preferred.
• 3–5 years of progressive accounts receivable experience in affordable housing, multifamily property management, or real estate accounting.
• Hands-on experience with RealPage OneSite is required, including tenant accounting, posting rent and subsidy payments, maintaining resident ledgers, processing adjustments, reconciling accounts, and generating financial reports.
• Experience reconciling Housing Assistance Payments (HAP) and government subsidy receivables.
• Experience working with HUD, LIHTC, PBRA, PBV, Tax Credit, or other affordable housing programs strongly preferred.
• Nonprofit accounting experience preferred.
• Experience supporting month-end and year-end close processes.

Responsibilities

• Process and maintain tenant rent charges, security deposits, and other resident receivables by property.
• Post daily cash receipts and accurately apply payments to tenant accounts across the portfolio.
• Prepare and process miscellaneous invoices and other property-level receivables.
• Monitor tenant ledgers by property and investigate discrepancies.
• Research and resolve payment issues, unapplied cash, and account adjustments.
• Maintain accurate resident account records for each property.
• Coordinate collection efforts with Property Management for delinquent accounts.
• Process security deposit reconciliations and resident refunds.
• Post subsidy rent transactions (HAP/DCHA, LIHTC, HUD, HOME/CDBG) to resident ledgers accurately and on schedule.
• Monitor and reconcile Housing Assistance Payments (HAP) and other subsidy receivables by property.
• Work with HUD, DCHA, DHCD, and other funding partners to resolve payment discrepancies.
• Reconcile subsidy payments to tenant ledgers in RealPage OneSite.
• Track outstanding subsidy receivables by property and follow up on delayed payments.
• Collaborate with Compliance and Property Management to ensure accurate tenant certifications and billing.
• Reconcile accounts receivable subsidiary ledgers to the general ledger monthly, by property.
• Prepare property-level and portfolio-wide accounts receivable aging reports.
• Analyze outstanding receivables and recommend collection strategies.
• Assist with monthly, quarterly, and year-end closing activities.
• Prepare schedules and supporting documentation for annual financial audits and Form 990 preparation.
• Assist in revenue recognition and monthly accruals as required.
• Serve as the primary point of contact with Property Management staff at each property for AR-related questions and posting discrepancies.
• Work collaboratively with Property Management, Compliance, Asset Management, and Finance teams.
• Recommend and implement process improvements to strengthen internal controls and improve collection efforts.
• Assist in developing standardized procedures related to billing, collections, and receivable management.
• Provide exceptional internal and external customer service.
• Perform other duties as assigned.

Skills

Accounts receivable

GAAP knowledge

Detail oriented

Communication skills

Excel

Education

Associate’s degree in Accounting/Finance/related field

Bachelor’s degree preferred

Tools

RealPage OneSite

MRI

Sage Intacct

Job description

Jubilee Housing is seeking a detail-oriented Accounts Receivable Specialist to join the Finance team. You will manage tenant receivables, housing subsidy payments, and other revenue sources across the portfolio, ensuring timely posting, accurate reconciliation by property, and GAAP compliance.

RealPage OneSite experience is required. You will collaborate with Property Management, Compliance, Asset Management, and external funding agencies to resolve discrepancies, reconcile subsidies, and