AR&D Lab and Sample Coordinator

Catalent; Winchester (KY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid time off

8 paid holidays

Benefits from day one (medical, dental

Vision benefits

Tuition reimbursement

Job summary

Catalent’s Winchester, KY site is seeking an AR&D Lab & Sample Coordinator to keep the Analytical Laboratory stocked and prepared for daily work. This role involves clerical tasks with some hands‑on activities to maintain laboratory upkeep and requires strong organizational, computer, and communication skills.

You will manage orders, scheduling maintenance, and coordinating samples within Analytical R&D, while ensuring safety and compliance on a 100% onsite schedule.

Qualifications

• High school diploma or GED required.
• Ability to multitask with high efficiency.
• Ability to work well under pressure and maintain efficiency.
• Knowledge of lab safety processes and ability to work safely with chemicals.
• Effective communication skills.
• Strong attention to detail.
• General computer literacy, including Word and Excel.
• Ability to work well as part of a team.
• Must be able to sit, stand, or walk for extended periods.
• Specific vision requirements include reading documents and frequent screen use.
• Preferred: 1+ year of ordering experience.

Responsibilities

• Ensure timely ordering, receiving, and stocking of all supplies.
• Work with vendors to obtain best pricing and manage weekly vendor‑managed inventory.
• Request purchase orders through JD Edwards System and track approval and conversion process.
• Expedite urgent orders and monitor backorders.
• Inspect and verify supplies upon arrival and deliver to the Analytical Laboratory.
• Resolve issues on accounting backorder log and obtain past‑due vendor invoices.
• Investigate and resolve invoicing discrepancies.
• Maintain Safety Data Sheet documentation for all chemicals and provide to the EHS Department.
• Maintain sample room and controlled substance storage organization.
• Coordinate samples within the lab and with outside testing facilities.
• Assist with daily 5S activities and continuous improvement projects.
• Correspond with suppliers and co‑workers for required documents and maintain ordering files.
• Take personal ownership of work and ensure a clean and safe working environment.
• Work with the supervisor to maintain and organize lab space as needed.
• Collaborate with project management and accounts team to communicate and send details of eligible rebilling items.
• Perform other assigned duties.

Skills

Multitask

Effective communication

Detail oriented

Team player

MS Word/Excel

Education

High school diploma or GED

Tools

JD Edwards System

Job description

About Site

Catalent’s Winchester, KY site is the company’s flagship U.S. manufacturing location for large‑scale oral solid dose forms, operating from a 180,000‑square‑foot facility with fully integrated development and analytical services. The site specializes in complex and controlled‑release oral dose technologies, supporting product development, technology transfer, and commercial manufacturing across pharmaceutical and consumer health programs. Winchester has a long commercial manufacturing track record, having launched 100+ products and producing billions of tablets and capsules annually, making it a critical site within Catalent’s oral dose network.

AR&D Lab & Sample Coordinator

Catalent’s Winchester, KY site is the company’s flagship U.S. manufacturing location for large‑scale oral solid dose forms, operating from a 180,000‑square‑foot facility with fully integrated development and analytical services. The site specializes in complex and controlled‑release oral dose technologies, supporting product development, technology transfer, and commercial manufacturing across pharmaceutical and consumer health programs. Winchester has a long commercial manufacturing track record, having launched 100+ products and generating billions of tablets and capsules annually, making it a critical site within Catalent’s oral dose network.

Position Summary

We have an opportunity for an AR&D Lab & Sample Coordinator to join our team. This role ensures the Analytical Laboratory is stocked and prepared for daily work to meet business needs and production schedules. It involves clerical tasks with some hands‑on activities to maintain laboratory upkeep. The position requires strong organizational, computer, and communication skills, as well as the ability to troubleshoot vendor or service provider issues. Responsibilities include managing orders, scheduling maintenance, and coordinating samples within Analytical R&D.

Shift

Monday-Friday 8 AM - 5 PM

Location

Winchester, KY

Onsite

100% Onsite

The Role

• Ensure timely ordering, receiving, and stocking of all supplies.
• Work with vendors to obtain best pricing and manage weekly vendor‑managed inventory.
• Request purchase orders through JD Edwards System and track approval and conversion process.
• Expedite urgent orders and monitor backorders.
• Inspect and verify supplies upon arrival and deliver to the Analytical Laboratory.
• Resolve issues on accounting backorder log and obtain past‑due vendor invoices.
• Investigate and resolve invoicing discrepancies.
• Maintain Safety Data Sheet documentation for all chemicals and provide to the EHS Department.
• Maintain sample room and controlled substance storage organization.
• Coordinate samples within the lab and with outside testing facilities.
• Assist with daily 5S activities and continuous improvement projects.
• Correspond with suppliers and co‑workers for required documents and maintain ordering files.
• Take personal ownership of work and ensure a clean and safe working environment.
• Work with the supervisor to maintain and organize lab space as needed.
• Collaborate with project management and accounts team to communicate and send details of eligible rebilling items.
• Perform other assigned duties.

Minimum Requirements

• High school diploma or General Educational Development (GED).
• Ability to multitask with high efficiency.
• Ability to work well under pressure and maintain efficiency.
• Knowledge and demonstrated performance regarding all lab safety processes and procedures, and ability to work safely with chemicals of varying potency.
• Effective communication skills.
• Strong attention to detail.
• General computer literacy, including Microsoft Word and Excel.
• Basic knowledge of laboratory safety.
• Ability to work well as part of a team.
• Individual may be required to sit, stand, or walk for an extended period of time.
• Specific vision requirements include reading written documents and frequent use of a computer monitor.

Preferred Skills & Background

• 1+ years of work experience with ordering, preferred.

Why You Should Join Catalent

• Positive and fast‑paced working environment focusing on continual improvement and innovation.
• Competitive Paid Time Off plus 8 paid holidays.
• Medical, dental, and vision benefits effective day one of employment.
• Tuition Reimbursement to help you finish your degree or earn a new one.
• Site‑based Employee Engagement activities such as NCAA Basketball Brackets, Golf Scrambles, Annual Onsite Pet Adoption Events, and Mentorship Partnerships with Local Schools.
• Employee Resource Groups focusing on Diversity and Inclusion.
• Environmentally friendly initiatives, including Adopt‑a‑Highway Clean‑up participation.
• Defined career path with annual performance reviews and feedback, offering potential for growth on an expanding team.
• WellHub program promoting overall physical and mental wellness.
• Perkspot offering exclusive discounts from over 900 merchants in various categories.

Catalent is an Equal Opportunity Employer, including disability and veterans.