AR Consultant - Florida

ADP; San Diego (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

ADP is seeking an Accounts Receivable Consultant to support admissions and AR functions under the AR Director, providing training and ensuring accurate billing.

You will train admissions staff, assist with monthly billing, prepare deposits, maintain resident statements, and work with PCC and Medi-Cal processes. Regular travel to facilities is required.

Qualifications

• Bachelor's degree in accounting or related field preferred.
• Minimum five years' experience in business office management or equivalent.
• Experience in skilled nursing billing and payer requirements is preferred.
• Ability to train staff and ensure compliance with policies and procedures.
• Ability to travel to facilities regularly (75% travel).

Responsibilities

• Train admissions staff on policies and procedures related to admissions and billing.
• Assist with monthly billing processes and posting of deposits.
• Maintain resident trust accounts and monthly statements.
• Enter changes into PCC and run Medicare eligibility reports.
• Support Medi-Cal billing and private collections as needed.
• Ensure compliance with codes of conduct and company policies.

Skills

Billing systems knowledge

Effective communication

Attention to detail

Confidentiality

Travel readiness

Education

Bachelor's degree in Accounting

Bachelor's degree in Business Administration

Tools

PointClickCare (PCC)

Microsoft Office

Billing software

Job description

Reports to: Accounts Receivable Director

Department:Accounts Receivable

Overview of the Position

The Accounts Receivable Consultant is responsible for supporting admissions, accounts receivable, and other administrative functions under the direction of the AR Director and designated subject matter experts. This position provides training, guidance, and operational support to ensure accurate billing practices, timely documentation, compliance with established policies and procedures, and effective coordination among Afacility and business office teams.

Duties and Responsibilities

Admissions

• Train admissions staff, as needed, on policies and procedures related to the admissions process.
• Assist with gathering and verifying resident information, including hospital stay details, insurance verification, eligibility, and completion of admissions packets.
• Provide ongoing training and in-services to admissions staff regarding payer contract changes, payment arrangements, inclusions and exclusions, and billing requirements.
• Ensure each facility maintains a current contract spreadsheet, including levels, rates, inclusions and exclusions, and contact information.

Accounts Receivable (A/R)

• Provide training to business office staff regarding billing practices, billing policy updates, company policy changes, and other business office functions.
• Assist with the monthly billing process.
• Assist with preparing electronic bank deposits for posting.
• Assist with maintaining resident trust accounts.
• Assist with preparing monthly resident account statements.
• Run daily census reports and enter changes into PointClickCare (PCC), as needed.
• Run Medicare eligibility reports, as needed.
• Obtain approvals for Treatment Authorization Requests (TARs), as needed.
• Review petty cash reconciliations.
• Assist with Medi-Cal billing processes.
• Assist with private collections.
• Assist with Medi-Cal eligibility and application processes.
• Support the company's philosophy, mission, commitment, vision, and values.
• Perform job responsibilities in accordance with the company's Code of Business Conduct, policies and procedures, Corporate Compliance Agreement, applicable federal and state laws, and professional standards.
• Perform other duties as assigned.

Requirements

• Demonstrated knowledge of computerized patient tracking systems.
• Knowledge of, or ability to learn, computerized billing systems.
• Ability to communicate effectively with office staff, residents, family members, vendors, and all levels of the organization.
• Proficiency with computers and Microsoft Office applications.
• Strong attention to detail with the ability to produce accurate and concise work.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Must be able to travel to assigned facilities regularly (75% trave)

Education

• Bachelor's degree in Accounting, Business Administration, Finance, or a related program preferred.

Qualifications

• Minimum of five years of experience as a Business Office Manager or equivalent experience required.
• Minimum of five years working in a skilled nursing setting
• Experience reviewing payer requirements, billing documentation, and account follow-up to support timely reimbursement.
• Strong working knowledge of skilled nursing facility billing processes, including Medicare, Medicaid/Medi-Cal, managed care, private pay, and collections.
• Ability to analyze account balances, identify billing discrepancies, and coordinate resolution with facility and corporate teams.
• Demonstrated ability to train, guide, and support business office and admissions staff in accordance with company policies and applicable billing requirements.

License

No professional license is required for this position.

Physical Requirements

Must be able to perform the essential functions of the position safely and in accordance with facility procedures, with or without reasonable accommodation.

Environmental Conditions

May be exposed to blood, body fluids, infectious disease, air contaminants, including tobacco smoke, hazardous chemicals, and the Hepatitis B Virus while performing job-related duties.