AR & Collections Specialist

Jobtailor; Westchester (IL); On-site; USD 42,000 - 65,000; Full time

Job summary

Jobtailor seeks an Accounts Receivable professional to manage deposits, payments and adjustments. You will generate invoices, support collections, and ensure accurate AR aging while maintaining customer records.

The role requires 2–3 years of AR experience, ERP system familiarity, and excellent English communication. You will work with cross-functional teams and ensure timely, accurate financial processes in a fast-paced environment.

Qualifications

• 2-3 years of prior accounts receivable experience.
• Customer service experience preferred.
• Flexibility to work varied hours and occasional overtime.
• Experience working with ERP systems.
• Proficiency with Microsoft Excel, Word and PowerPoint.
• Excellent verbal and written communication skills in English.
• Excellent interpersonal skills and ability to build relationships.
• Strong analytical and problem-solving abilities.
• Organized, detail-oriented, and able to multi-task in a fast-paced environment.
• Self-motivated and able to work unsupervised.

Responsibilities

• Confirm bid deposits and payments.
• Upload auction transactions and enter accounting adjustments (deductions, price adjustments, collapses, sales tax, pilferage).
• Process refunds for overpayments and taxes; adjust as needed.
• Ensure proper authorizations and policy adherence for adjustments.
• Generate invoices to bill customers, consignors and inter-company subsidiaries.
• Assist collections and reconcile customer accounts; investigate delinquencies.
• Notify departments of receivable balances, adjustments and holdbacks per timelines.
• Review aging of accounts receivable and suggest allowances per policy.
• Reconcile AR sub-ledger to general ledger; assist month-end close and monthly charges.
• Review sale site setup to ensure tax and admin fees are correctly inputted.
• Respond to customer inquiries; maintain customer account information; file and sort paperwork.
• Perform other duties as assigned.

Skills

Accounts receivable

ERP systems

Customer service

Excel

Communication (English)

Time management

Teamwork

Tools

ERP software

Job description

Jobtailor seeks an Accounts Receivable professional to manage deposits, payments and adjustments. You will generate invoices, support collections, and ensure accurate AR aging while maintaining customer records.

The role requires 2–3 years of AR experience, ERP system familiarity, and excellent English communication. You will work with cross-functional teams and ensure timely, accurate financial processes in a fast-paced environment.