AR & Collections Specialist

Kforce Inc; Newark (NJ); On-site; USD 55,000 - 72,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

HSA

FSA

401(k)

Life & Disability Insurance

Paid time off (Salaried)

Sick leave (Service Contract Act)

No bonuses or commissions

Job summary

Kforce Inc. in Newark, NJ is seeking an Accounts Receivable and Collections Specialist to join its finance team. The role reports to the Staff Accountant and centers on billing, AR, collections, and related accounting tasks in a fast-paced environment.

You will process invoices, monitor accounts, resolve discrepancies, collect payments, and support payroll-related data. Collaboration with cross-functional teams ensures accuracy, timeliness, and strong internal controls.

Qualifications

• 3+ years of experience in accounts receivable, bookkeeping, or related finance functions.
• Post-secondary education in Accounting, Business Administration, Finance, or related field preferred.
• Experience in transportation, logistics, warehousing, or related industry is a plus.

Responsibilities

• Process and issue accurate customer invoices in a timely manner.
• Monitor and reconcile customer accounts and resolve billing discrepancies.
• Follow up with customers regarding outstanding balances and provide collections support.
• Investigate and resolve customer billing inquiries.
• Process incoming customer payments and ensure transactions are recorded.
• Research and resolve payment discrepancies.
• Provide backup support for Accounts Payable during PTO and vacations.

Skills

AR/Collections

Invoicing

Excel

QuickBooks

Communication

Time Management

Detail Oriented

Education

Accounting/Finance degree

Tools

Payroll systems

Accounting software

Job description

Responsibilities

Kforce's client, a growing, established organization is seeking an Accounts Receivable and Collections Specialist to join their Finance team. Summary: Reporting to the Staff Accountant, this position will play an important role in supporting day-to-day financial operations, with a primary focus on customer billing, accounts receivable, collections, and related accounting activities. This is a high-volume, fast-paced opportunity ideal for someone who is detail-oriented, organized, and comfortable managing multiple priorities while working closely with customers and internal teams.

• Process and issue accurate customer invoices in a timely manner
• Monitor and reconcile customer accounts and resolve billing discrepancies
• Follow up with customers regarding outstanding balances and provide collections support
• Investigate and resolve customer billing inquiries
• Set up and maintain customer accounts, including processing credit applications
• Process incoming customer payments and ensure transactions are accurately recorded
• Research and resolve payment discrepancies
• Handle incoming mail and provide general administrative support to the Accounting department
• Review trip-related data and assist with ensuring accurate payroll inputs
• Provide backup support for Accounts Payable during employee PTO and vacation periods
• Assist with additional accounting projects and financial tasks as needed

Requirements

• 3+ years of experience in accounts receivable, bookkeeping, accounting, invoicing, or a related function
• Post-secondary education in Accounting, Business Administration, Finance, or a related field preferred
• Experience within transportation, logistics, warehousing, supply chain, or a related industry is a plus
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines
• Excellent attention to detail and problem-solving abilities
• Strong Microsoft Excel skills, including VLOOKUPs, Pivot Tables, and similar functions
• Experience with QuickBooks or a comparable accounting system
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion and professionalism
• Comfortable working independently while collaborating with cross-functional teams
• Customer-service-oriented approach with a commitment to accuracy and continuous improvement

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

• medical/dental/vision insurance
• HSA
• FSA
• 401(k)
• life, disability & ADD insurance to eligible employees
• Salaried personnel receive paid time off
• Hourly employees are not eligible for paid time off unless required by law
• Hourly employees on a Service Contract Act project are eligible for paid sick leave
• This job is not eligible for bonuses, incentives or commissions
• Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.