AR- AP Accounting Specialist

Kina'ole Foundation; San Antonio (TX); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

401K

Disability insurance

Job summary

A national healthcare organization in San Antonio is seeking an Accounting Assistant. The ideal candidate should bring strong organizational and communication skills along with extensive knowledge in accounting. Responsibilities include supporting the annual audit process, maintaining accurate financial records, and processing invoices. Proficiency in Microsoft Excel and experience with accounting software are essential. The role offers a comprehensive benefits package including health and dental insurance.

Qualifications

• Extensive knowledge of the accounting field.
• Strong skills in Microsoft Excel, with the ability to create formulas and pivot tables.
• Experience processing invoices related to government contracts.

Responsibilities

• Support annual audit process by assisting in the collection of requested audit samples.
• Maintain and organize shared records for AR and AP.
• Operate company financial software to record and analyze information.
• Perform bookkeeping functions for financial statements.
• Process invoices and checks, obtain required data and approvals.

Skills

Attention to detail

Proficiency in Microsoft Excel

Organizational skills

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

WAWF

Unanet

Job description

Overview

At Kina'ole, you are joining a family whose Hawaiian roots anchor our culture of Aloha - sharing life with each other - and making a profound positive impact on the Native Hawaiian community and other communities where we operate.

The Kina'ole Family of Companies offers a competitive salary and comprehensive benefits package that includes:

• Health insurance
• Dental insurance
• Life insurance
• Professional training reimbursement
• 401K
• Disability insurance

Job Description

Job Description: The Accounting Assistant must follow established policies and procedures, alert supervisor if a task or process is out of compliance with existing policies and procedures, and recommend changes to policies and procedures when new tasks or procedures are implemented. They must possess strong written and verbal communication skills and understand math and bookkeeping. They must be professional, motivated, and highly organized. They must be able to work independently to analyze and record financial data to the proper general ledger accounts in accordance with GAAP and DCAA guidelines. They must be able to work well with co-workers, vendors, or customers. The Accounting Assistant must be able to follow instructions and be adept at general office skills. They must be willing to acquire the basic knowledge to process information in the company accounting databases.

Responsibilities and Duties

• Supports annual audit process by assisting in the collection of requested audit samples for AR and AP.
• Maintains and organizes shared physical and electronic record files for AR and AP, to ensure ease of access to information; maintains and updates department standard forms.
• Operates company financial software to record, store and analyze information. Processes information by inputting, maintaining and retrieving data using WAWF and Unanet systems and ensures information is collated and stored accurately and efficiently.
• Performs bookkeeping functions: classifies, records and summarizes financial data for financial statements and recordkeeping requirements.
• Supports timecard maintenance to ensure accurate transfer of data for processing client invoices and company expenses.
• Maintains financial security by following internal accounting controls.
• Maintains financial operations by following policies and procedures; reports needed changes.
• Provides information by answering questions and requests.
• Performs additional ad hoc duties and analysis of AR & AP as assigned.
• Process invoices and checks; obtain required data, documents, approvals; prepare purchase orders and deposits.
• Maintain the accounting system database master file for AR; maintain vendor W9 and Contract Master File.
• Prepare internal spreadsheets to track AP/AR data; analyze data; review GL entries for accuracy.
• Process journal entries and monthly reports; post journal worksheets provided by the accountant.
• Company credit cards: analyze data and receipts; follow up with employees to ensure all expenses are recorded in the finance system for month-end close.
• Prepare Open AP Reports, 1099-MISC to customers and 1099-INT to shareholders.
• Perform general ledger reconciliation; post Cash Disbursements from Expense reports and summary reports.
• Coordinate with Other Receivables work with Accounts Receivables Assistant; Bank Reconciliation; AP Entries to Accrued Wages.
• Maintain and update the job procedures documents files & folders; assist with the annual audit; enter contract and generic invoices to Unanet; maintain customer contracts & file.
• Follow up on outstanding customer payments; work independently to obtain the required data, documents, approvals to complete tasks.
• Other duties as assigned.

Minimum Requirements

• High school diploma or the equivalent and extensive knowledge of the accounting field
• Proficiency in Microsoft Word - templates, styles and document formatting
• Strong skills in Microsoft Excel, with the ability to create formulas, charts and pivot tables
• Excellent attention to detail and organizational skills
• A proactive, solutions-focused mindset

Preferred Qualifications

• 5+ years processing invoices related to government contracts
• Experience working in WAWF system
• Experience working in Unanet system

Work Demands/Environment

• Ability to stoop, lift, finger - for example pick, pinch, or type and grasp, ability to clearly and concisely express and exchange ideas via spoken word conveying detailed information to others accurately and on occasion quickly
• Ability to inspect and analyze figures, accounting items, written materials, newsprint, computer terminal characters, transcription, and other similar objects at distances generally close to the eyes
• This is a minimum standard based on the criteria of accuracy and neatness of work

Equal Opportunity: Kina\'ole Family of Companies is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.