APS Field Administrative Assistant III

FALL CREEK FARM & NURSERY; Arlington (TX); On-site; USD 36,000 - 49,000; Full time

Job summary

Texas Department of Family and Protective Services (DFPS) in Arlington, TX, is seeking an APS Field Administrative Assistant III. This full-time role supports regional operations, handles routine office tasks, and coordinates communications for APS in-home services.

The position emphasizes administrative support, data entry into IMPACT, and managing travel, scheduling, and records. Strong organizational and communication skills are essential.

Qualifications

• Graduation from a highschool or equivalent.
• Two years' full-time administrative support, general office, clerical or Texas DFPS experience.

Responsibilities

• Performs data entry into IMPACT and other electronic programs and systems.
• Prepares and maintains statistical reports, leave and personnel records, and related files for district staff.
• Makes travel arrangements, prepares travel vouchers, schedules meetings, rooms, equipment, orders supplies, distributes mail, completes assigned tasks.
• Types correspondence, forms narratives, meeting notes, and other documents to support the work.
• Receives and responds to calls and emails regarding routing issues and provides updates to APS staff and management.

Skills

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Data entry

Education

High school diploma

Tools

RMTS

IMPACT

CAPPS

eTravel

SharePoint

SPARC

OneDrive

Job description

Career Opportunities: APS Field Administrative Assistant III (20368)

Posting ID20368-Posted08/20/2026-Dept of Family & Protectve Svc-Region 3 APS In-Home Dir Del-Office and Administrative Support-Not Eligible for Telework-b. $3000 - $4999 per month

The Texas Department of Family and Protective Services (DFPS) works to build on strengths of families and communities to keep children and vulnerable adults safe, so they thrive. We do this through investigations, services, and referrals.

What You Get Beyond Your Paycheck

When you join the State of Texas, your monthly paycheck is just one part of your real income. Our benefits provide extra value that many private employers simply don’t match—often adding hundreds of dollars each month to what you take home or save.

Here’s what you get as a full-time employee:

• 100% paid health insurance for you, and 50% paid for eligible family members—saving you hundreds every month in out-of-pocket medical costs
• Retirement plans with lifetime monthly payments after five years of state service, plus options to save even more with 401(k) and 457 plans
• Paid vacation, holidays, and sick leave so you can recharge and take care of life outside work (that’s time off you’re actually paid for)
• Optional dental, vision, and life insurance —at rates much lower than most private plans
• Flexible spending accounts for added tax savings on health and dependent care
• Employee discounts on things like gym memberships, electronics, and entertainment

Functional Title: APS Field Administrative Assistant III
Job Title: APS Field Admin Assnt III
Agency: Dept of Family & Protectve Svc
Department: Region 3 APS In-Home Dir Del
Posting Number:20368
Closing Date:09/03/2026
Posting Audience:Internal and External
Occupational Category:Office and Administrative Support
Salary Range:$3,248.00-$4,365.66
Pay Frequency: Monthly
Salary Group:TEXAS-A-13
Shift:Day
Additional Shift:None
Telework:Not Eligible for Telework
Travel:Up to 20%
Regular/Temporary:Regular
Full Time/Part Time:Full time
FLSA Exempt/Non-Exempt:Nonexempt
Facility Location: Job Location City:ARLINGTON
Job Location Address:1200 E COPELAND RD STE 400
Other Locations:None

MOS Codes:0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN,YN,YNS

Brief Job Description:

This position performs advanced level administrative duties to support the district’s needs. The position interacts routinely with Texas Department of Family and Protective Services staff and the public.

Essential Job Functions (EJFs):

• Performs data entry into IMPACT and other electronic programs and systems.
• Prepares andmaintainsstatistical reports, leave and personnel records, and related files foridentifieddistrict staff.
• Makestravel arrangements,preparestravelvouchers;schedules meetings,rooms;equipment;ordersupplies;distributesmail andworkson special assignments.
• Typescorrespondence, forms narratives, meeting notes, and other documents to support the work and files related documents.
• Receives and responds to all calls and emailsregardingrouting issues and provides updates and reports to APS staff and managementregardingrouting status,issuesand numbers of case - assignable staff.
• Responds to inquiries and provides guidanceregardingrouting policies, procedures, and referrals to other community resources.
• Provides program and agency information and/or makes referrals to other community resources.
• Promotes anddemonstratesappropriate respectfor coworkers and all work-related contacts.
• Provides assistance toother program administrative support staff with compiling, organizing, tracking and monitoring various types of information, including but not limited to agency Random Moment Time Studies.
• Prepares anddisseminatesAPS program information, maintains case filing systems and routing records, generates recurring and ad-hocreportsand responds to routing inquiries.
• Performs on-boarding functions fornew staff, including processing SPARC.
• Performs criminal history checks on all alleged perpetrators and some clients if needed; checks TIERS and WTPY for client information forcaseworkersand training supervisors.
• Reviews and edits information on agency records and recommends modification of forms or records.
• Opens and distributes incoming mail; prepares mail-outs; andmaintainsand reviews records on postage, registered mail, and packages.
• Delivers, picks up, or receives documents, supplies, equipment, or materials; checks for quantity and quality; ormakes arrangementsfor repairs and services.
• Greets visitors, responds togeneral questions, and directs callers to an appropriate location.
• May perform backup receptionist or telephone switchboard duties.
• May train others.
• Servesas a Public Notary for APS caseworkers and Records Management Group workers to file notarize documents with the courts.
• Attends work regularlyin accordance withagency leave policy.
• Performs other duties as assigned andrequiredtomaintainoperations.

Knowledge, Skills and Abilities (KSAs):

• Knowledge of RMTS, IMPACT, CAPPS,eTravel, Records Management Group, Right Fax., SharePoint, SPARC, One Drive and Meeting Manager
• KnowledgeinPCS cards and related procedures.
• Knowledge of office procedures and administrative procedures; of spelling, punctuation, grammar, and arithmetic; of business or program terminology,methodsand procedures; warehousing procedures; statepurchasingpolicies and procedures; and records administration and maintenance practices.
• Skill in using computers and office equipment.
• Skill in Microsoft Excel to create spreadsheets.
• Skill in Microsoft PowerPoint.
• Skill in Microsoft Outlook.
• Skill inestablishingand maintaining affective working relationships.
• Skill in effective oral and written communication.
• Skill in working in an office environment and supporting multiple staff members.
• Ability to communicate effectively, both verbally and in writing.
• Ability todemonstrateexceptional organizational and time management skills.
• Ability to work independently with a proventrack recordof problem-solving and decision making.
• Ability to take initiative and exercise discretion.
• Ability tomaintaina professional demeanor, adaptability, and positive attitude.
• Ability to interact effectively with all levels of staff and the community.
• Ability to work independently in a fast-paced environment.
• Ability to compose correspondence.
• Ability to perform detailed work.
• Ability to organize, set priorities, and meeting deadlines.
• Ability to assume a variety of responsibilities.
• Ability to effectively handle multiple assignments in a dynamic environment.

Registrations, Licensure Requirements or Certifications:

N/A

Initial Screening Criteria:

Graduation froma highschool or equivalent.

Twoyears'full-time administrative support, general office, clerical, secretarial or Texas Department of Family & Protective Services experience.

Acceptable Substitutions:

Thirty semesterhours from an accredited college or university may be substituted on a year-for-year basis for the required experience.

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited tothose listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions . You may also contact the DFPS Military Liaison at [e-mail] with additional questions.

Applicants selected for hire must pass a background check and if applicable a driver's record check.

State of Texas employees are required to maintain the security and integrity of critical infrastructure as defined in Section 117.001(2), State of Texas Business and Commerce Code. Applicants selected for hire comply with this code by completing related training and abiding by agency cybersecurity and communications system usage policies.

As a state agency, DFPS is required by Texas Administrative Code (TAC 206 and 213) to ensure all Electronic Information Resources (EIR) follow accessibility standards. The staff must be familiar with the WCAG 2.1 AA and Section 508 to create accessible content including but not limited to; Microsoft Office documents, Adobe PDFs, webpages, software, training guides, video, and audio files.

DFPS uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Employees must provide documentation to DFPS to show their identity and authorization to work in the US. Please review the following link for authorized documents: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .

In compliance with the Americans with Disabilities Act (ADA), HHS/DFPS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS/DFPS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.