Applications Specialist

Ultimate Staffing; California (MO); Hybrid; USD 61,992 - 68,880; Full time

Benefits offered by this job

Hybrid onsite in Pasadena

Remote one day per week

Job summary

Ultimate Staffing Services in California seeks an Applications Specialist to support the configuration, maintenance, and improvements across core systems such as Microsoft Suite, Power BI, and Smartsheet. You will report to the Senior Manager, Development Operations and work closely with the Senior Applications Specialist to deliver value to internal and external stakeholders.

The role is ideal for someone eager to learn, contribute to prototypes, documentation, and presentations, and grow with

Qualifications

• Bachelor's degree or 2 years of comparable experience.
• Experience with VBA in Excel preferred.
• Experience with Power BI and Smartsheet.
• Foundational knowledge of APIs and web services.
• Willingness to learn new platforms.
• Strong data analysis, design, and testing skills.
• Ability to protect confidential information.
• Startup mindset for construction tech.

Responsibilities

• Translate business requirements into configured business systems and maintain the configuration.
• Analyze proposed enhancements and assist with escalations to SAS.
• Develop processes that are accurate, streamlined, and well-documented.
• Maintain functional specs and align with Operations Development.
• Collaborate with developers to prototype solutions for the Operations Development and Business teams.
• Follow SDLC to design, build, test, and implement reporting applications.
• Support small projects under supervision and contribute to tasks within SDLC.
• Create and maintain standard documentation.

Skills

VBA (Excel)

Power BI

Smartsheet

APIs & web services

Data analysis

Communication

Problem solving

Education

Bachelor's degree or 2 years of comparable experience

Tools

Smartsheet

Microsoft Power BI

Job description

Ultimate Staffing Services is actively seeking a dedicated Applications Specialist to join their client's dynamic team in California. This role reports to the Senior Manager, Development Operations, and involves working closely with the Senior Applications Specialist (SAS) to support the configuration, maintenance, and business process improvements across core business systems, such as Microsoft Suite, Power BI, and Smartsheet. This position is ideal for someone who is eager to learn and grow, contributing to prototypes, documentation, and presentations that demonstrate value to both internal and external stakeholders.

Responsibilities

• Assist in translating business requirements into the configuration of the business system and help perform ongoing maintenance and support of that configuration.
• Support the initial analysis and assessment of proposed enhancements and ongoing production support issues, escalating to the Senior Applications Specialist as needed.
• Help implement processes that are accurate, streamlined, and well-documented, focusing on providing timely and accurate data to the business.
• Contribute to the maintenance of functional specs and help keep business requirements current in coordination with the Operations Development team.
• Work with technical teams and the Senior Applications Specialist to build prototypes and solutions demonstrating capabilities to the Operations Development and Business teams.
• Collaborate with developers to help meet functional goals.
• Follow the Enterprise SDLC processes to design, build, test, and implement reporting applications.
• Support the delivery of small projects, contributing application, infrastructure, and business tasks within the SDLC model under the direction of the Senior Applications Specialist.
• Create and maintain standard documentation following established templates and guidance.
• Other tasks and duties as assigned by supervisor

Qualifications

• Bachelor's degree or 2 years of comparable experience.
• Working experience with Visual Basic for Applications specific to Excel, preferred.
• Exposure to or experience with Microsoft Power Business Intelligence and the Smartsheet online application.
• Foundational knowledge of APIs and web services for application integration.
• Willingness to learn and master new application platforms as required.
• Solid data analysis, design, and application testing skills.
• Ability to use discretion and maintain confidential information.
• Comfortable operating in a startup fashion for emerging technologies that impact the construction industry.
• Ability to adapt to new business teams.
• Strong communication skills, both written and oral.
• Ability to solve problems and contribute ideas, seeking guidance on complex issues when appropriate.
• Ability to work independently on assigned tasks and as part of multiple teams on overlapping projects.
• Willingness to receive mentorship and grow toward greater independence.
• Ability to think critically and contribute original and/or creative ideas.
• Developing relationship management skills to work with users.
• Ability to express concepts clearly, both orally and in writing.
• Growing ability to understand business needs and help translate them into technical requirements.

Required Work Hours

Monday through Friday, 8:00 AM - 5:00 PM.

Benefits

• Competitive pay ranging from $45 to $50 per hour
• Primarily onsite in Pasadena, with the flexibility of working remotely one day a week

Additional Details

The position is expected to last for 6+ months, with a maximum pay of $50 and a minimum pay of $45 per hour.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.