Application Specialist

Fontainebleau Development

Miami (FL)

On-site

USD 85,000 - 110,000

Full time

14 days+

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Job summary

A leading real estate and hospitality firm in Miami is seeking a Senior Software Systems Administrator to enhance their enterprise software ecosystem. The role requires over 7 years of experience in managing financial systems and expertise in Sage 100, Sage 300 CRE, and QuickBooks Pro. Responsibilities include supporting key applications, optimizing workflows, and ensuring data integrity. Ideal candidates should have a background in real estate or hospitality. Competitive compensation and benefits are offered.

Qualifications

7+ years supporting enterprise financial and operational systems.
Hands-on experience with Sage 100 and/or Sage 300 CRE.
Experience supporting QuickBooks Pro in complex environments.

Responsibilities

Support and maintain enterprise financial and operational software.
Act as primary functional administrator for Sage 100, Sage 300 CRE, and QuickBooks Pro.
Coordinate with SaaS vendors for feature releases and User Acceptance Testing.

Skills

SaaS application operation

Workflow management

Data integrity

Tools

Sage 100

Sage 300 CRE

QuickBooks Pro

Job description

About The Company

Our client is a premier, vertically integrated real estate and hospitality group with proven in-house and operational expertise across a diverse portfolio of industries. Widely regarded as master builders and innovators, our client is bold, and relentlessly forward-thinking — creating world-class experiences that redefine hospitality, entertainment, travel, and luxury living.

Position Summary

The Senior Software Systems Administrator is responsible for supporting, maintaining, and enhancing the organization’s enterprise and operational software ecosystem. This role serves as a key technical owner of core financial and operational platforms, ensuring reliability, scalability, and alignment with business needs.

Working closely with the IT Infrastructure team and business stakeholders, the Senior Software Systems Administrator will support the organization’s ERP systems and ancillary business applications, contributing to a fully integrated software and infrastructure footprint across the enterprise.

Key Responsibilities

Strictly focused on SaaS application operation and workflow management.
Application Governance: Act as the primary functional administrator for Sage 100, Sage 300 CRE, and QuickBooks Pro, ensuring the software supports daily accounting operations.
Workflow Optimization: Partner with finance and construction teams to configure system settings, modules, and workflows to align with business processes.
Functional Support: Provide high-level user support for ancillary systems (Molo and Tipalti), focusing on resolving transactional errors and process bottlenecks.
Release Management: Coordinate with SaaS vendors to review upcoming feature releases, perform User Acceptance Testing (UAT), and communicate impact to the accounting team.
Data Integrity & Integration: Oversee the functional data flow between integrated systems; monitor automated syncs and perform data mapping to ensure financial accuracy.
Advanced Reporting: Design and maintain custom financial reports, dashboards, and data queries within the ERP environment.
Access Control: Manage application-level permissions and security roles within the software to maintain proper Segregation of Duties (SoD).
Business Process Improvement: Identify opportunities to automate manual accounting tasks using existing software features or third-party add-ons.
Technical Documentation: Maintain comprehensive documentation of internal business rules, custom configurations, and standard operating procedures (SOPs) for each application.
This job description outlines the primary responsibilities of the role and is not intended to be all-inclusive. Additional duties may be assigned from time to time based on business needs.