Appellate Records Supervisor (Appellate Court Records Supervisor)

Oregon State Government Jobs; Salem (OR); On-site; USD 10,000 - 60,000; Full time

Job summary

The Oregon Judicial Department is seeking an Appellate Court Records Supervisor in Salem, Oregon. This role involves overseeing records staff, managing personnel issues, and ensuring efficient case processing. The ideal candidate will have a passion for leadership and a commitment to excellence in court operations.

Benefits

95%-99% Medical Insurance Premiums

10 Paid Holidays

2 Floating Holidays

3 Personal Business Days

Bilingual Skills Allowance

Qualifications

• At least four years of supervisory or staff-support experience.
• Experience in a court or legal environment is preferred.

Responsibilities

• Plan, assign, monitor, and evaluate work of records staff.
• Handle personnel issues and manage leave requests.
• Foster strong relationships with court justices and stakeholders.

Skills

Supervisory Experience

Conflict Management

Decision Making

Education

Associate's Degree in Business

Job description

Initial Posting Date:

05/09/2025

Application Deadline:

06/12/2025

Agency:

Judicial Department

Salary Range:

$6,231 - $9,666

Position Type:

Employee

Position Title:

Appellate Records Supervisor (Appellate Court Records Supervisor)

Job Description:

Interviews: will be scheduled in early July.

Who We Are

The Appellate Court Services Division (ACSD) is part of the Office of the State Court Administrator (OSCA) at the Oregon Judicial Department (OJD). ACSD operates the public clerk’s office and provides administrative support for the Oregon Supreme Court and Court of Appeals.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits To You

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.

• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.

• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.

• Salary offers are made with consideration of the candidate’s education and experience.

Position Highlights

ACSD is hiring an Appellate Court Records Supervisor (Appellate Records Supervisor) to help guide our Appellate Court Records Section in Salem, Oregon.

As one of the division’s leaders, you will plan, assign, monitor, and evaluate the work of records staff, both directly and indirectly through lead workers. Staff in the records section include courtroom clerks, motions and briefs clerks, paralegals, and court analysts.

Additionally, you will explain personnel policies and procedures to staff, manage leave requests, review and approve timesheets, and coordinate protected leave documentation. When the records section hires, you will create and update position descriptions, screen job applications, conduct interviews, check references, make job offers, and create and implement training for new staff. When the need arises, you will investigate personnel issues and take disciplinary action, as needed.

You will help staff handle complex and unique case processing issues by providing them the resources and support they need. You will also handle difficult situations and sensitive issues and will foster strong working relationships with Supreme Court justices, Court of Appeals judges, OJD staff, attorneys, government agencies, other internal and external stakeholders, and the public.

You will work directly with the Appellate Court Administrator to assist in their responsibilities for both courts including developing and implementing a variety of goals, objectives, policies, and procedures, handling special projects, and flagging issues that could adversely affect the courts and their operations. In the administrator’s absence, you will lead the section.

Ultimately, we’re looking for someone with a passion for and the leadership to coach, mentor, and motivate staff, helping them set goals to achieve excellence with their work and the work of the Oregon Appellate Courts.

Assigned tasks may change to accommodate workload and organizational needs.

Instructions for REQUIRED Cover Letter and Work History/Resume

Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

Cover Letter (REQUIRED)

• Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your name.

• In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.

• Address the cover letter “To the Hiring Manager.”

• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.

• Prepare your cover letter before starting your Workday application.

Work History/Resume (REQUIRED)

• Attach your updated resume in the Resume/Cover Letter section of the application. Your resume and filename should include your name.
  
  OR

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

The application deadline is 11:59 p.m. on the date listed above.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified candidate must have an associate’s degree in business, management, or a related field.

AND

At least four (4) years of progressively responsible supervisory or staff-support experience. Qualifying OJD experience would be at the equivalent of Court Operations Associate or above.

Note: Your recent experience must reflect staff support or supervision, directly or through lead workers, of staff performing a wide variety of clerical or administrative support duties. The supervisory experience must include most, or all, of the following:

• Developing work procedures,

• Hiring or recommending hiring,

• Training,

• Assigning and reviewing work,

• Evaluating performance,

• Responding to staff concerns, and

• Handling disciplinary actions.

OR

Any combination of education and experience equivalent to six (6) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

• Experience supervising staff, including hiring or recommending hiring, training, evaluating performance, and handling discipline.

• Experience explaining complex rules, policies, procedures, and decisions.

• Experience making decisions related to workflow, priorities, and assignments.

• Experience recognizing, addressing, and managing conflict in a business or professional setting.

• Experience creating, developing, documenting, and implementing business processes.

• Experience working for a court or in another legal environment is preferred.

Working Conditions

• This is a full-time position, and the work schedule is currently 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is FLSA-exempt and ineligible for overtime compensation for hours worked in excess of 40 per workweek.

• Occasional after-hours or overtime work may be necessary as workload and deadlines require.

• Frequent phone and in-person contact with people from diverse backgrounds.

• Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma.

• Long periods of sitting or standing to complete work assignments.

• Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans’ Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility.The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit theOregon job opportunities Veteransweb page for additional details, information, and resources.

Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity, click here.

Employee Benefits
Click here to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.

Questions and Support

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.

• Workday related information and resources are available here.

• For questions about a specific OJD job posting, call 503-986-5930 or email [e-mail].

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills.The more inclusive we are, the better our work will be.