APC Student Placement Coord

Beacon Health System; Kalamazoo (MI); On-site; USD 42,000 - 58,000; Full time

Job summary

Beacon Health System is seeking an APC Student Placement Coordinator to serve as the main liaison for APC students, educational partners, and Beacon Medical Group leadership throughout the placement process.

Responsibilities include coordinating rotations from application to completion, managing applications and documentation, onboarding, and tracking outcomes while supporting recruitment and program development for the APC student pipeline.

Qualifications

• High school diploma required; associate or bachelor’s degree preferred.
• Minimum of two years administrative, program coordination, recruitment, education, healthcare operations, customer service, or related experience.
• Experience supporting students, onboarding processes, recruitment activities, workforce development, or complex tracking systems.

Responsibilities

• Serve as the primary point of contact for APC student placement inquiries, coordinate communication among students, educational institutions, clinical preceptors, recruitment, and leadership, and manage the placement process from application through rotation completion.
• Assist with matching students to available preceptors and clinical sites, communicate placement decisions, and follow up with students regarding placement offers and response timelines.
• Receive, review, organize, and track student applications and required documentation, including missing items, application status, school affiliation, anticipated graduation date, contact information, rotation dates, and placement status.
• Coordinate onboarding requirements, access requests, Oracle Learning Journeys assignments, training completion, login information, and system access instructions before each student’s scheduled rotation start date.
• Maintain placement tracking systems, rotation spreadsheets, and program databases to monitor future semester requests, placement outcomes, application volume, student status, preceptor assignments, program participation, and pipeline metrics.
• Support development and maintenance of the Beacon Medical Group APC student pipeline; coordinate post-rotation surveys and feedback collection; assist with opportunities to improve the student placement experience.

Skills

Organization

Attention to detail

Communication

Relationship building

Problem solving

Follow-through

Multi-project coordination

MS Office (Excel/Outlook/Teams)

Confidential information handling

Customer service excellence

Education

High school diploma

Associate or Bachelor's degree preferred

Job description

APC Student Placement Coordinator

The APC Student Placement Coordinator serves as the primary liaison for Advanced Practice Clinician students, educational institutions, clinical preceptors, recruitment, and Beacon Medical Group leadership throughout the student placement process.

APC Student Placement Coordinator

The APC Student Placement Coordinator serves as the primary liaison for Advanced Practice Clinician students, educational institutions, clinical preceptors, recruitment, and Beacon Medical Group leadership throughout the student placement process.

This position coordinates APC student clinical rotations from initial application through rotation completion, including placement requests, application materials, onboarding requirements, student access, communication, compliance documentation, and post-rotation evaluations.

MISSION, VALUES and SERVICE GOALS

• MISSION: We deliver outstanding care, inspire health, and connect with heart.
• VALUES: Trust. Respect. Integrity. Compassion.
• SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team.

Essential Functions

Student Placement Coordination

• Serve as the primary point of contact for APC student placement inquiries, coordinate communication among students, educational institutions, clinical preceptors, recruitment, and leadership, and manage the placement process from application through rotation completion.
• Assist with matching students to available preceptors and clinical sites, communicate placement decisions, and follow up with students regarding placement offers and response timelines.

Application and Documentation Management

• Receive, review, organize, and track student applications and required documentation, including missing items, application status, school affiliation, anticipated graduation date, contact information, rotation dates, and placement status.

Onboarding and Access Coordination

• Coordinate onboarding requirements, access requests, Oracle Learning Journeys assignments, training completion, login information, and system access instructions before each student’s scheduled rotation start date.

Data Management and Reporting

• Maintain placement tracking systems, rotation spreadsheets, and program databases to monitor future semester requests, placement outcomes, application volume, student status, preceptor assignments, program participation, and pipeline metrics.

Program Support

• Support development and maintenance of the Beacon Medical Group APC student pipeline.
• Coordinate post-rotation surveys and feedback collection from students and preceptors.
• Assist with identifying opportunities to enhance the student placement experience.
• Maintain professional relationships with academic institutions and program representatives.
• Support recruitment initiatives related to future APC workforce development.
• Support additional education, recruitment, administrative, or operational projects assigned to meet the department and organizational needs.

Organizational Responsibilities

Associate complies with the following organizational requirements:

• Attends and participates in department meetings and is accountable for all information shared.
• Completes mandatory education, annual competencies and department specific education within established timeframes.
• Completes annual employee health requirements within established timeframes.
• Maintains license/certification, registration in good standing throughout fiscal year.
• Direct patient care providers are required to maintain current BCLS (CPR), and other certifications as required by position/department.
• Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
• Adheres to regulatory agency requirements, survey process and compliance.
• Complies with established organization and department policies.
• Available to work overtime in addition to working additional or other shifts and schedules when required.

Education and Experience

• High school diploma required; associate or bachelor’s degree preferred.
• Minimum of two years of administrative, program coordination, recruitment, education, healthcare operations, customer service, or related experience.

Preferred Qualifications

• Experience supporting students, educational partners, onboarding processes, recruitment activities, workforce development, or complex tracking systems.

Knowledge, Skills & Abilities

• Strong organization, attention to detail, communication, relationship-building, problem-solving, and follow-through skills.
• Ability to coordinate multiple projects, manage competing priorities, and maintain accurate records and tracking systems.
• Proficiency with Microsoft Office applications, including Excel, Outlook, and Teams, or the ability to quickly learn similar systems.
• Ability to handle confidential information appropriately.
• Commitment to providing excellent service to students, preceptors, faculty, and internal stakeholders.