AP Temporary Analyst

Heinz; United States; Remote; USD 40,000 - 55,000; Full time

Job summary

A leading company in the food industry is seeking a Finance Assistant to support invoice registration and accounts payable processes. The role involves managing payments, ensuring compliance with credit terms, and providing excellent customer service to suppliers. Ideal candidates will have a degree in Finance or Accounting and possess strong communication and critical thinking skills.

Qualifications

• 0-1 years of experience in Finance, Accounting, Accounts Payable, or Accounts Receivable.
• Basic to intermediate English proficiency.

Responsibilities

• Provide quality customer service to suppliers and collaborators regarding payment commitments.
• Process and follow up on payments to collaborators based on expense reports.
• Register expense statements submitted by collaborators timely and accurately.

Skills

Customer service skills

Communication

Critical thinking

Attention to detail

Education

Bachelor’s degree in Business Administration, Accounting, Finance, or related field

Tools

SAP

Office packages

Job description

Job Description

Execute and provide analytical support in fulfilling invoice registration commitments related to the company's marketing, business expenses, and collaborations, in accordance with internal policies and conflict resolution procedures.

1. Communication

• Provide quality customer service to suppliers, entities, and collaborators regarding payment commitments.
• Resolve issues based on departmental demands related to accounts payable.
• Ensure compliance with supplier credit terms.
• Monitor training sessions related to accounts payable.

2. Control, execution, and monitoring of payment obligations

• Process and follow up on payments to collaborators based on expense reports, adhering to scheduled timelines.
• Manage payments to service and product providers according to purchase orders within credit terms.
• Perform periodic account reconciliations to ensure accurate balances and pending payments management.

3. Recordkeeping of expenses and obligations

• Register expense statements submitted by collaborators timely and accurately.
• Manage invoice registration according to entity and purchase orders.
• Review, reconcile, and register invoices for payments made via corporate cards.

4. Compliance and approval processes

• Ensure invoices with PO are sent to third parties (manual or SAP).
• Classify expenses by accounts.
• Register invoices with purchase orders or process tax releases as applicable.
• If SAP is not used, coordinate with the reconciling company for registration and payment monitoring.
• Perform manual invoice registrations with necessary approvals.

5. Administrative tasks

• Prepare reports on invoices, payments, approvals, and purchase orders.
• Support intercompany invoicing processes.

6. Credit Card Management

• Coordinate with the treasury to send account statements.
• Communicate with travel package owners for account updates and approval of corporate card transactions.
• Reconcile and record corporate card transactions.

7. Conflict Resolution

• Follow up on concerns raised by internal and external stakeholders.

Knowledge & Experience

• Technician, in training, or bachelor’s degree in Business Administration, Accounting, Finance, or related field.
• 0-1 years of experience in Finance, Accounting, Accounts Payable, or Accounts Receivable.
• SAP experience (not mandatory).
• Basic to intermediate English proficiency.
• Proficiency in Office packages.
• Customer service skills.

Capabilities

• Excellent communication, presentation, and interpersonal skills.
• Ability to manage multiple complex tasks.
• Proactive attitude.
• Critical thinking skills.
• Attention to detail.

Location

San Jose, Costa Rica, Local Office

Kraft Heinz is an Equal Opportunity Employer – committed to diversity and inclusion.