AP Specialist (Hybrid)

University Hospitals; Shaker Heights (OH); Presencial; USD 40.000 - 65.000; Jornada completa

Descripción de la vacante

University Hospitals is seeking an Accounts Payable Specialist in Ohio to process PO invoices and SSI/non-PO invoices, while coordinating with end users and buyers. You will manage MarkView backlogs, scan invoices into Kofax, and participate in monthly uploads and reporting.

The role requires AP experience, strong communication, and meticulous attention to detail in a large hospital setting. Some Oracle and MS Office proficiency is preferred.

Formación

• Accounts payable experience is required.
• Fast-paced, large work environment preferred.
• Oracle experience preferred.
• Intermediate to advanced Word, Excel, and Outlook experience preferred.

Responsabilidades

• Process PO supplier invoices through KTM in a timely manner and meet quotas.
• Review and approve Non-PO invoices (SSI) according to policy and procedure.
• Review and resolve Markview system working folder timely.
• Coordinate SSI invoice issue resolutions with end users via multiple channels.
• Coordinate resolution of PO invoice issues with Sr. Rep/Buyers.
• Instruct and answer questions on submission processes per policy.
• Resolve Markview backlog queues as assigned by Corporate Accounts Payables Manager.
• Complete monthly processing of selected uploads.
• Answer calls and resolve issues promptly.
• Perform special projects and report generation as requested by Financial Services Management.

Conocimientos

Organizational skills

Multitasking

Communication skills

Problem solving

Team player

Educación

High School Diploma or GED

Associate's Degree (Preferred)

Herramientas

Oracle

MS Office (Word/Excel/Outlook)

Descripción del empleo

A Brief Overview

Position is responsible for processing invoices via KTM, SSI and PO in a timely manner. Working closely with the Sr. Rep over supplier accounts and working with end users on SSI issues and invoice formats.

What You Will Do

• Processes purchase order supplier invoices through KTM in a timely manner and meets targeted quotas.
• Reviews and approves Non-PO invoices (SSI) according to policy and procedure and meets targeted quotas.
• Reviews and resolves Markview systems working folder on a timely basis.
• Coordinate the resolution of SSI invoice issues with end users via numerous communications methods, emails, phone calls, etc
• Coordinate the resolution of sending PO invoice issues to Sr. Rep/Buyers
• Instruct and answer questions on the submission process according to policy & procedure
• Resolves Markview backlog queues as assigned by Corporate Accounts Payables Manager, opens mail, and scans supplier invoices into Kofax systems.
• Completes monthly processing of selected uploads
• Answers and effectively resolves internal and external phone calls in a timely manner.
• Performs various projects, special assignments and report generation as requested by Financial Services Management.
• Assumes additional responsibilities and performs special projects as directed
• Additional Responsibilities
• Performs other duties as assigned.
• Complies with all policies and standards.
• For specific duties and responsibilities, refer to documentation provided by the department during orientation.
• Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.

Education

• High School Equivalent / GED (Required)
• Associate's Degree (Preferred)

Work Experience

• Accounts Payable experience (Required)
• Prior experience working in a fast paced, large work environment (Preferred)
• Oracle experience (Preferred)
• Intermediate to advanced Word, Excel, and Outlook experience (Preferred)

Knowledge, Skills, & Abilities

• Must be able to organize, prioritize, and multitask (Required proficiency)
• Detail oriented and organized, with good analytical and problem solving ability. (Required proficiency)
• Notable client service and communication skills. (Required proficiency)
• Ability to make sound decisions, function independently and as a team player. (Required proficiency)
• Effective written and verbal communication skills. (Required proficiency)
• Ability to meet department deadlines on assignments and special projects. (Required proficiency)
• Ability to schedule, coordinate and complete multiple assignments. (Required proficiency)Demonstrated ability to use PCs, Microsoft Office suite, and general office equipment (i.e., printers, copy machine, FAX machine, etc.). (Required proficiency)

Physical Demands

• Standing Occasionally
• Walking Occasionally
• Sitting Constantly
• Lifting Rarely up to 20 lbs
• Carrying Rarely up to 20 lbs
• Pushing Rarely up to 20 lbs
• Pulling Rarely up to 20 lbs
• Climbing Rarely up to 20 lbs
• Balancing Rarely
• Stooping Rarely
• Kneeling Rarely
• Crouching Rarely
• Crawling Rarely
• Reaching Rarely
• Handling Occasionally
• Grasping Occasionally
• Feeling Rarely
• Talking Constantly
• Hearing Constantly
• Repetitive Motions Frequently
• Eye/Hand/Foot Coordination Frequently

Travel Requirements

• 10%