AP & Payroll Specialist - Financial Operations

Talbot County Government; Easton (MD); On-site; USD 50,000 - 61,000; Full time

Job summary

Talbot County Government seeks an Accounts Payable and Payroll Specialist to manage the County's AP and payroll processes under the supervision of the AP/Payroll Manager. The role emphasizes accurate data review, timely processing of invoices and payroll transactions, and compliance with applicable laws and policies.

Responsibilities include verifying source documents, posting ledgers, producing payroll and tax reports with ADP, maintaining vendor files, resolving discrepancies, and assisting

Qualifications

• Bachelor’s degree in business, Finance, or Accounting or a combination of education and experience.
• Three years of experience processing invoices from vendors for payment.
• Three years of human resources and/or payroll experience.
• Prior experience with ADP preferred.

Responsibilities

• Review and verify source documents such as bills, receipts, transmittal sheets, invoices, benefit claims, and/or vouchers.
• Enter, post, and record credits and debits to established ledger accounts.
• Prove account balances posted in ledger accounts with source document totals to identify record discrepancies.
• Research discrepancies in account balances by retrieving and examining original records for miscalculation or posting errors.
• Correct inaccuracies in account balances and adjust accounting records to balance with source documents.
• Summarize numerical data using computer programs for use in preparation of financial records reports.
• Print checks and other financial documents.
• Maintain all Accounts Payable (payment) files for the County.
• Respond to inquiries from County staff and/or management, vendors, and other interested parties related to accounts payable records.
• Update and maintain payroll process documentation, desktop procedures, and internal control documentation.
• Review timesheet data submitted by departments for accuracy.
• Apply knowledge of relevant laws, tax regulations, and payroll policies and procedures to determine eligibility for FLSA overtime and specialty pay requirements.
• Review payroll authorization documents for accuracy, completeness, and conformity with rules, procedures, and established schedules.
• Review, enter, and secure payroll records and tax and deduction authorization data electronically.
• Verify the output of payroll processing runs to ensure that individual pay records are accurate and take corrective actions where necessary.

Skills

Communication

Independent work

Education

Bachelor’s degree in business, Finance, or Accounting

Tools

ADP

Job description

Talbot County Government seeks an Accounts Payable and Payroll Specialist to manage the County's AP and payroll processes under the supervision of the AP/Payroll Manager. The role emphasizes accurate data review, timely processing of invoices and payroll transactions, and compliance with applicable laws and policies.

Responsibilities include verifying source documents, posting ledgers, producing payroll and tax reports with ADP, maintaining vendor files, resolving discrepancies, and assisting