AP Invoice Support, IT

AE.900 Houlihan Lokey (MEA Financial Advisory) Ltd.; Los Angeles (CA); Presencial; USD 60.000 - 95.000; Jornada completa

Descripción de la vacante

Houlihan Lokey, Inc. in Los Angeles, CA seeks an AP Invoice Support IT role to process IT-related invoices and oversee vendor onboarding and TPRM compliance. You will collaborate with IT, AP, and vendors to ensure accurate invoicing, timely onboarding, and contract approval workflows.

The role requires detail-oriented candidates with 2+ years in accounts payable and strong experience with Oracle Financials and ServiceNow, plus the ability to commute to the local office several days a week.

Formación

• High school diploma or equivalent required; associate degree preferred.
• Minimum 2 years of experience in accounts payable, invoice processing, finance operations, or shared services.
• Experience working with ERP systems (Oracle Financials, ServiceNow) and invoice validation processes.
• Proficiency in Microsoft Office 365, especially Excel and Outlook; strong written and verbal communication.
• Willingness to commute to the local office location at least three days a week.

Responsabilidades

• Process routine and nonstandard IT invoices accurately within defined timelines using Oracle Financials and ServiceNow.
• Provide oversight for IT vendor onboarding in line with Third-Party Risk Management policy and compliance requirements.
• Identify and remove bottlenecks between AP, TPRM, IT Requesters and vendors to ensure timely payments.
• Verify vendor compliance prerequisites, onboarding documentation, and risk clearances prior to releasing invoices for payment.
• Ensure contract signing authority is adhered to by verifying signatures on SOWs and orders; guide onboarding workflows.
• Communicate clearly with internal stakeholders and external vendors; manage workload independently and support team as needed.

Educación

High school diploma or equivalent

Associate degree in Accounting/Finance/Business

Herramientas

Oracle Financials

ServiceNow

ERP systems

Microsoft Excel

Microsoft Outlook

Descripción del empleo

Business Unit

Information Technology Industry: No Industry Overview Houlihan Lokey, Inc. (NYSE:HLI) is a leading global investment bank recognized for delivering independent strategic and financial advice to corporations, financial sponsors, and governments. With uniquely deep industry expertise, broad international reach, and a partnership approach rooted in trust, the firm provides innovative, integrated solutions across mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory. Our unmatched transaction volumes provide differentiated, data-driven perspectives that help our clients achieve their most critical goals. To learn more about Houlihan Lokey, please visit HL.com.

Description

The AP Invoice Support, IT role supports the timely, accurate, and compliant processing of invoices related to IT services, vendors, and operational expenses, while providing operational oversight for the firm's IT Vendor Onboarding and Third-Party Risk Management (TPRM) process. Serving as a key liaison among IT Requesters, Accounts Payable, the TPRM Team, and external vendors, this position ensures invoices and onboarding workflows are validated in accordance with established firm policies and risk standards. The role reviews invoice details for accuracy, resolves discrepancies, and tracks invoice and onboarding milestones across enterprise systems, including Oracle (Financials and Oracle TPRM tool) and ServiceNow. The AP Invoice Support professional actively eliminates operational bottlenecks across the onboarding lifecycle, verifies compliance with contract signing authority. Ensures all documentation is complete to prevent payment delays.

Responsibilities

• Applies knowledge of established AP processes, procedures, and systems (Oracle Financials, ServiceNow) to process routine, atypical, and nonstandard IT invoices accurately and within defined timelines. Utilizes analytical skills to review invoice data, validate supporting documentation, identify discrepancies, and resolve billing issues using documented guidance and precedents.
• Provides operational oversight for IT vendor onboarding in strict alignment with the firm's Third-Party Risk Management (TPRM) policy and compliance requirements. Monitors vendor onboarding submissions and risk assessment questionnaires inside the Oracle TPRM tool, serving as the central point of contact for the IT-Invoices team upon vendor intake completion.
• Actively identifies, tracks, and removes operational bottlenecks between the TPRM Team, Accounts Payable (AP), IT Requesters, and Vendors to facilitate swift clearance and avoid payment delays.
• Validates that all vendor compliance prerequisites, onboarding documentation, and TPRM risk clearances are fully satisfied prior to releasing invoices for payment.
• Enforces firm contract signing authority governance by verifying that all IT vendor contracts, Statements of Work (SOWs), and order forms are signed by an authorized signature. Guides and assists IT Requesters with vendor onboarding protocols, link distribution via The Hub (Corporate Development > TPRM Resources), and intake coordination to ensure workflow compliance.
• Communicates clearly and diplomatically with internal stakeholders and external vendors, managing workload independently and serving as an informal resource for team members.

Soft Skills

Demonstrates strong attention to detail, accuracy, and analytical thinking when reviewing financial data, contract terms, and compliance documentation. Exhibits effective organizational and time management skills to prioritize multiple tasks, meet processing deadlines, and manage workload with limited supervision. Communicates clearly, professionally, and diplomatically in verbal and written interactions with technical stakeholders, AP, TPRM, and external vendors. Displays proactive problem-solving and persistence in tracking multi-stage approval workflows, resolving operational bottlenecks, and handling nonstandard scenarios. Works independently while collaborating effectively in a team environment, adapting with flexibility to process updates, system changes, and evolving business needs.

Basic Qualifications

• High school diploma or equivalent required; associate degree or coursework in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum 2 years of experience in accounts payable, invoice processing, finance operations, or a shared services environment.
• Demonstrated experience processing invoices and managing workflows using ERP systems (e.g., Oracle Financials, ServiceNow, or comparable platforms).
• Working knowledge of standard accounts payable processes, invoice validation, documentation controls, and discrepancy resolution.
• Familiarity with vendor onboarding procedures, vendor compliance documentation, or Third-Party Risk Management (TPRM) principles.
• Experience reviewing contracts, Statements of Work (SOWs), or order forms to verify authorized signatures and documentation completeness.
• Proficiency in Microsoft Office 365, particularly Excel and Outlook, with strong written and verbal communication skills.
• Reliable attention to detail, ability to work independently with limited supervision, and commitment to commuting to the local office location a minimum of three days a week.

Preferred Qualifications

• Experience supporting IT-related invoices, including telecom, software licenses, maintenance, or professional services.
• Hands-on experience with Oracle Financials, ServiceNow, and the vendor risk management platforms.
• Understanding of corporate governance, delegation of authority (DOA), and executive contract signing thresholds (e.g., SVP-level signature requirements).
• Proven experience facilitating cross-functional coordination across AP, TPRM, Legal/Procurement, and technical business units to expedite vendor clearance.
• Intermediate proficiency in Microsoft Excel (e.g., formulas, filters, pivot tables) for invoice tracking and reporting.
• Experience assisting with process improvement initiatives or providing informal guidance and support to team members.

Physical Demands

The physical demands outlined below are representative of those required to successfully perform the essential functions of this position: Performed in an office or remote work environment; requires sitting for extended periods and frequent use of a computer, keyboard, mouse, and telephone. Ability to read, review, and analyze financial data on screens and printed documents; ability to communicate effectively verbally and in writing. May require occasional standing, walking, bending, reaching, and lifting or moving materials up to 10 pounds (e.g., files or office supplies). Requires the ability to focus and concentrate in a fast-paced environment with multiple concurrent priorities.

About the Team

We believe that as we grow individually, we also grow as an Information Technology team, allowing us to contribute to the overall growth of Houlihan Lokey. We embrace challenges and try new things, always looking for ways to improve. We deliver technology products and services enabled everywhere, so business can happen anywhere. We like where we work, who we work with, and what we do. We cultivate a culture where we all thrive.

Compensation and Benefits

houlihan Lokey is committed to providing its employees with an exciting career opportunity and competitive total compensation package, which may include other components such as discretionary incentive compensation. The firm’s good faith and reasonable estimate of the possible salary range for this role at the time of posting is: $60,000 - $95,000 Actual salary at the time of hire may vary and may be above or below the range based on various factors, including, but not limited to, the candidate’s relevant qualifications, skills, and experience and the location where this position may be filled. houlihan Lokey provides a competitive benefits package. Our current benefits offerings can be found here: 2026 Benefits We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law. #LI-117799

Company Overview

Houlihan Lokey, Inc. (NYSE:HLI) is a leading global investment bank recognized for delivering independent strategic and financial advice to corporations, financial sponsors, and governments. With uniquely deep industry expertise, broad international reach, and a partnership approach rooted in trust, the firm provides innovative, integrated solutions across mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory. Our unmatched transaction volumes provide differentiated, data-driven perspectives that help our clients achieve their most critical goals. To learn more about Houlihan Lokey, please visit HL.com.